Both our business email domains are landing 100% in spam — even 1:1 manual emails. Need a complete diagnosis + fix roadmap.
Hey everyone, long-time lurker, first time posting with an actual emergency.
**Our setup:**
We run a small B2B digital services company. We have two business domains — one `.com` and one `.us`. We've created business email addresses on both (e.g., `hello@ourdomain.com` and `contact@ourdomain.us`) using these for outreach to potential clients.
**What we did (and probably shouldn't have):**
Initially we were sending cold emails in batches of 300–400 per day. We eventually realized that was too aggressive and scaled all the way down to 10–15 emails per day, sent one by one manually — not via bulk tools, not CC'd, fully individual sends.
**The problem:**
Despite the drastic cooldown, every single email we send now lands in spam. Doesn't matter if it's:
- A 1-sentence email
- A manually typed, personalized message
- Sent to someone who knows us
Zero inbox placement. 100% spam, across both domains.
**What I suspect / have checked:**
- We never properly warmed up either domain before sending cold emails
- Not sure if SPF, DKIM, DMARC are correctly set (haven't verified)
- Don't know if we've been blocklisted
- Both domains seem to be affected simultaneously
**What I need help with:**
How do I diagnose *exactly* what's wrong? (Which tools, which checks?)
Is domain reputation recoverable, or are these domains essentially burned?
Should I abandon these domains and start fresh, or is there a rehabilitation path?
If I start fresh — what's the correct warm-up protocol from Day 1?
Are there email providers that handle cold outreach better
Any help appreciated —