I burned through the AI quota Notion business ships with. After this I topped up twice with 1000 credits, but they burn extremely quickly on Auto (which I assumed would pick the most economic option).

I already do heavy tasks outside Notion – yet also need AI in Notion. Which models do you recommend for being cheap? Unfortunately Notion has removed that label from the tooltip of each engine.

How to Build Consistent Habits: What the Research Supports

This guide pulls from the habit-formation research and the books built on it: Atomic Habits, The Power of Habit, How to Change, Good Habits Bad Habits, Tiny Habits, Mindset, and Self-Compassion. Sources are listed at the bottom. Where a point is reasoning rather than research, I say so.

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The short version

Consistency means repeating a behavior in the same context until it becomes automatic. It depends on repetition, not intensity. Four things matter:

1. Make the cue predictable.
2. Make the action small.
3. Set up your environment to support it.
4. Recover quickly when you miss.

Motivation helps but isn't required. After roughly 66 days of repetition, the behavior shifts from deliberate effort to something your context triggers on its own.

---

Part 1: Six common beliefs the research doesn't support

1. "It takes 21 days to build a habit."

This traces back to Maxwell Maltz, a plastic surgeon who noticed in 1960 that patients took about 21 days to adjust to their new faces. He had no data on habits. Lally et al. (2010) tracked 96 people building new daily habits. The median time to automaticity was 66 days, and the range ran from 18 to 254.

2. "Willpower works like a muscle you can train."

The ego-depletion model (Baumeister) underpinned a decade of self-help advice. A 2016 pre-registered replication across 23 labs and 2,000+ participants found essentially no effect, and a larger 2021 follow-up found near-zero again.

3. "Motivation drives behavior."

Sheeran's 2002 review of the intention-behavior gap found that intentions explain only about 28% of the variance in what people actually do. Roughly half of people with positive intentions never act on them. Wanting to change is necessary, but it falls far short of sufficient.

4. "One missed day ruins the streak."

In Lally's data, a single missed day had no measurable effect on how the habit formed. What damages habits is the what-the-hell effect (Polivy & Herman): the thought "I've ruined it, I may as well skip the week." The interpretation does the harm, not the miss.

5. "You need to be harder on yourself."

Breines & Chen (2012) found that people who responded to failure with self-compassion studied longer and tried to improve again more often than people who criticized themselves. Self-criticism uses up the energy you need for the next attempt.

6. "A growth mindset transforms outcomes."

Sisk et al. (2018) and Macnamara & Burgoyne (2023) found that mindset interventions have weak effects on academic achievement, and popular claims go well beyond the evidence. What holds up is the reframe: treat failure as information about your system.

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Part 2: Methods that work, grouped by purpose

A. Starting

1. Implementation intentions. This is the most-tested technique in the field. The format is "When X happens, I will do Y." Gollwitzer & Sheeran's meta-analysis of 94 independent tests found d = .65 on goal attainment, a medium-to-large effect for a free technique. It works because you decide in advance, which removes the in-the-moment negotiation where motivation tends to fail.

2. Habit stacking. This is an implementation intention that uses an existing automatic behavior as the cue: "After I [existing habit], I will [new habit] at [time] in [place]." You attach the new behavior to a cue that already works instead of building one from scratch.

3. Two-minute scaling. Fogg's model is B = MAP: behavior happens when motivation, ability, and a prompt coincide. Motivation fluctuates, so ability is the lever you can rely on. The starter version of a habit (say, "read one page") exists to install the cue-and-response sequence, not to produce results. Results come later. The sequence is what you're building.

B. Repeating

4. Environment design. Wood's research shows habits are tied to context. Add friction to behaviors you want to stop and remove friction from behaviors you want to keep. A one-time setup beats resisting every day. Wood, Tam & Witt (2005) found that changing your environment disrupts existing habits, so a move, a new job, or a schedule change is a good opening to install new ones.

5. Temptation bundling. Milkman et al. pair something you want with something you should do, and allow the "want" only during the "should." In a field experiment, participants who could listen to addictive audiobooks only at the gym increased their attendance by 51%. The restriction is what makes it work.

6. Immediate reward. Habits are reinforced by immediate consequences, and delayed rewards don't build loops. (This is reasoning from reinforcement research and the structure of the habit loop.) Create a payoff right away: a checkmark, a streak mark, the feeling after exercise. Keep the tracker simpler than the habit itself.

C. Handling lapses

7. Never miss twice. This follows from the data: single misses are harmless (Lally), and repeated misses are the failure mode (the what-the-hell effect). After any miss, the next day's requirement drops to the two-minute version, no exceptions.

8. Self-compassion script. Neff identifies three components: mindfulness (name the miss without catastrophizing), common humanity (misses are normal, not a personal defect), and self-kindness (talk to yourself the way you would to a friend). A working script: "I missed today. That's data. Tomorrow is the two-minute version."

D. Restarting

9. Fresh start effect. Dai, Milkman & Riis (2014) found that goal-directed behavior spikes after temporal landmarks like Mondays, the start of a month, birthdays, and the start of a semester. Use these as restart points on purpose instead of waiting until you feel ready.

10. WOOP. Oettingen's research found that positive fantasizing alone reduces achievement, because picturing success without planning for obstacles lowers the energy you put into acting. Mental contrasting corrects this: Wish, Outcome, Obstacle, Plan. The plan is an implementation intention. It takes about four minutes on paper and is supported by multiple studies.

E. Breaking bad habits

Reverse the same four levers:

• Make the cue invisible by removing the trigger.
• Make the action difficult by adding friction.
• Make the reward unsatisfying by making consequences immediate and visible.
• Change the context, using the same disruption finding from Wood.

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Part 3: Mindset

1. Identity over outcomes. Outcome goals ("lose 20 pounds") expire or stall at plateaus. Identity statements ("I am a runner") are reinforced by any execution, even a weak one. Every repetition counts as evidence for who you are, not as a test you can fail. (The framing is from Clear and is consistent with self-perception research.)

2. Process over outcome. Outcomes lag and vary widely. The process, meaning whether you did the action, is fully in your control and measurable every day. Track inputs.

3. Failure as feedback on the system. This is the supported part of growth mindset. When something fails, ask what it says about your setup: cue visibility, friction, reward timing. "What's wrong with my system?" has answers. "What's wrong with me?" doesn't.

4. Autonomous motivation. Self-determination theory (Ryan & Deci, 2000, one of the most-cited frameworks in psychology) says sustained engagement requires three things: autonomy (you chose the form of the habit), competence (it fits your current ability), and relatedness (it connects to people or a purpose). "I should" fades. "I choose to, because..." lasts.

5. Weekly rate over daily perfection. Day-to-day variation is normal. Judge yourself on weekly completion, not on any single day. This is mathematically the same as never missing twice, and it separates a sustainable system from one built on guilt.

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Part 4: The full protocol

Day 0 setup (about 30 minutes)

1. Pick one behavior and write its identity statement: "I am a person who ______."
2. Define the two-minute starter version.
3. Write the implementation intention: "After I [anchor habit], I will [starter version] at [time] in [place]."
4. Adjust one friction in each direction: make the good behavior easier and the competing behavior harder.
5. Choose a tracker. A paper calendar on the wall works best because it's always visible and has no app friction.
6. Write the miss protocol on the tracker: "Miss = data. Next day = 2-minute version."
7. Mark the calendar 66 days out. That's the expected automaticity window, not a deadline.

Daily loop

Cue fires, do the two-minute minimum (extend only if you want to), check it off, done.

Weekly review

Count completed days. The target is 6 or more out of 7 on the starter version. If your rate is low, adjust the cue and the friction, never the ambition.

Restart rule

If a lapse lasts more than two days, wait for the next temporal landmark (Monday, the 1st of the month) and re-run Day 0 with the starter version. This is the fresh start effect used deliberately.

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Part 5: Troubleshooting

Problem	Cause	Fix
"I keep forgetting."	The cue isn't visible or stable.	Fix the time and place, and add a physical reminder at that spot.
"I don't feel like it."	You're relying on motivation, which explains about 28% of behavior.	Drop to the two-minute version. The rule is to show up, not to perform.
"I was consistent until life got in the way."	A context change disrupted the cue.	Re-run Day 0 in the new context. This is the expected failure mode.
"I only do it sometimes."	The cue is unstable.	Same time, same place, same trigger, every day.
"I burned out after two weeks."	You started too big.	Halve the size. Automaticity needs about 66 days of repetitions you can survive.
"I miss once and quit for weeks."	What-the-hell spiral.	Use a pre-written miss protocol and restart on the next Monday.
"I hate it but want the result."	No autonomy and no immediate reward.	Redesign the habit until you chose its format, or bundle a temptation with it.

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Sources

• Lally et al. (2010), European Journal of Social Psychology
• Gollwitzer & Sheeran (2006), Advances in Experimental Social Psychology
• Wood, Tam & Witt (2005)
• Hagger et al. (2016), ego-depletion multi-lab replication, Perspectives on Psychological Science
• Sheeran (2002), intention-behavior gap, Psychological Bulletin
• Polivy & Herman, counterregulatory eating / what-the-hell effect
• Breines & Chen (2012), self-compassion and self-improvement motivation
• Neff (2003), self-compassion
• Sisk et al. (2018), Psychological Science
• Macnamara & Burgoyne (2023), Psychological Bulletin
• Dai, Milkman & Riis (2014), fresh start effect, Management Science
• Milkman, Minson & Volpp (2014), temptation bundling
• Oettingen, mental contrasting / WOOP
• Ryan & Deci (2000), self-determination theory
• Fogg, Tiny Habits / B = MAP
• Clear (2018), Atomic Habits
• Duhigg (2012), The Power of Habit

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Questions for readers

1. Which myth from Part 1 have you believed? The 21-day one is in nearly every listicle.
2. Fill in the blank: "After I ______, I will ______."
3. Which troubleshooting entry matches your situation? The most-voted one gets expanded.

If you apply this, you have the working content of every major habit book. What's left is days on the calendar.

Hey Notion friends,

I work in marketing an handle a large amount of videos.

I've build out my video database in Notion but worrying about the scalability, hoping to find someone who has pressure tested this.

With research it seems like, as long as these are true I'll be good:

- File is under 5gb

- I'm on the paid plan

- I don't use MP4 files (which can be compressed as per this doc from notion)

- I've been reassured this can have "unlimited overall volume of file uploads on all paid plans" by the link above as well.

Thanks in advance if anyone has used this as a niche use case and takes the time to comment

PS- This year I committed to building everything personal and work into Notion and am absolutely loving it! Feel so much more organized than the google drive and local storage days. So happy.

I love using notion and have tried to make it my main app for anything organisational. This means moving all my calendar stuff over to Notion Calendar.

It’s fine on desktop by holy heck it is awful on iOS.

In whose mind was it a good design idea to show a max of 3 days at a time (also why can’t I view a whole day in one full screen ?! I have to scroll to see what’s on throughout the day). The next furthest out view is a month view in which I can’t even see which days have events ?!

I feel like I’m trying to organise my calendar like an artist trying to paint a canvas but I’ve got binoculars strapped to my face.

I know there has been heaps written about this but I just wanted to rant. It’s astounds me how bad this is.

Someone in another thread for Notion mentioned another product and it is leaps better, and that is the first other calendar app I’ve downloaded, no research done. So I imagine there are a plethora of better products out there…

Why does quitting weed feel so impossible?

I don’t even know who I’m writing this to, or if I just need to get it off my chest, but I’m really struggling between doing what I know is right for me and doing what feels comfortable. Growing up, my parents always told us that addiction runs in our family. They drilled it into us to never drink or smoke, whether that meant cigarettes or weed. I honestly had no interest in any of it until I met my current partner. He used weed every day, and I didn’t start smoking until we had been together for about two years.

The first time I tried it, I got way too high and convinced myself it just wasn’t for me. A few months later, I tried it again, and I remember thinking, is this how normal people’s brains feel? The noise in my head was gone. My physical anxiety symptoms diminished. I felt present! And for the first time in years, I could eat without feeling like I was going to throw up. I started using it more and more after swearing I would never be “one of those people.” I thought I had control. I told myself I could stop whenever I wanted, but eventually, it turned into everyday use. Using it so I could eat. Using it so I could go out. Using it so I could socialize. Using it because it made everything feel a little easier.

I’ve struggled with anxiety and depression since I was a child, and I think a lot of it falls into the CPTSD category. I’m actively working toward finding a therapist who can help me with that. I’m also medicated for ADHD and have tried antidepressants in the past without much success. I have a prescription for a new medication, but I’m honestly scared to try it.
I feel like the days have blurred together, and suddenly I’ve been smoking every day for the past two years.
I feel like I can actually feel the effects on my brain. I don’t really dream anymore. I don’t feel as quick with my words. I feel disconnected from myself. And I feel like I owe it to myself to stop now, at 25, so I can start working on myself and actually start living my life.

Why does it feel so scary and impossible?
I don’t even know where to start. I also don’t think my partner would be willing to quit, and I don’t think it’s fair for me to ask him to. But at the same time, I wish I had never picked it up in the first place.
I have so many regrets and so much shame surrounding it. And one of the hardest things to sit with is the lingering “I told you so” feeling from my parents. They’ve been supportive, but I wish I would’ve listened when they warned me.

I’ve been pretty sedentary these past few months, and I unfortunately think I’ve developed some agoraphobia. It’s awful. I want to start going to the gym again. I want to save money. I want to take my dog on more walks. I want to feel like myself again.
I look back at pictures of myself from when I first moved to a new city, and I remember how happy and vibrant I looked. I feel like I couldn’t be further away from that person now. The dissociation is so real.
I know I need to make a change. I just don’t know how to get from where I am now to where I want to be.
I’m going to bring all of this up with my therapist and psychiatrist because I also realize I probably haven’t been as honest about my weed usage as I should have been. I think it’s time to be completely honest and actually let people help me.
Has anyone else quit after using weed every day for a long time? What was it like for you? What helped make it easier?
I think I’m finally ready to try. I’m just scared. 😔

Un plan que te haga feliz 😄 eso motiva

Hello everyone,

it seems like many people, especially students, treat Notion as something which should be used as "a must-have tool". I've tried it but I should admit I simply do not see the sense behind it.

I am a university student and now I am following 4 courses, which means I have about 7 exams per academic year. The thing is, I don’t view myself as a rare student enrolled in an unusual field of study. I am regular student, with a schedule and everyday commitments no different from those of many other university students, including those who are so fond of this application. When people praise Notion, they highlight the following features which are absolutely useless for me:

• Plan what you are going to learn: I have 4 subjects to follow. All I have to do is to open my notes and continue from the place where I finished my studying yesterday. I do not need any database to remind me to study and what to study because this is basically my daily routine.
• Your class schedule: after 3 weeks of attending lectures I've already memorized my schedule, so there is no need for any dedicated dashboard to find out where I have to be.
• Grades and GPA: I have 7 exams per year. Calculation of my average grade is done in seconds on a calculator and my university has its own application, where all grades are tracked.
• Project Deadlines: I am more exam-oriented than project-oriented in my studies, so I do not have multiple step-by-step projects that I need to keep track of.

I totally agree that Notion would be the saving grace of somebody working with 10 clients or anyone who as several meetings everyday. However, is having everything in one app really such a game-changer, or is it all just a fancy convenience?

Am I doing something wrong? Would love to hear from experienced users!

I don't know that I can truly describe the amount of time and effort I've put into this effort, but I've yet to surrender to the fact that there isn't some solution out there that I just haven't been able to identify.

At the highest level, I'm seeking a task manager application that integrates closely with notes, attachments, and linked items. I work primarily in a Mac environment, so MacOS/iOS compatibility is a must.

To elaborate a bit on the hangup I keep hitting, what I would like to do is easily create links/relationshis between my tasks/projects and other, existing items such as:
* Apple Calendar events
* Canvas-style notes
* Email messages/converstaion threads
* Other communications (verbal, texts, etc)
* Documents/links

I've established countless setups using various apps, but everyone has frustratingly fallen short on at least one component. The objective I'm looking to achieve is being able to select a task or project and have a single "bucket" of notes and linked resources related to it. It's not the "fill out this form" tasks that are problematic; it's the complex tasks like "Replace computers at location X", which at any point in time may require references to email conversations, shipment tracking, invoice/payment follow-ups, installation dates, etc. Ideally, in my example, I would be able to easily drag-and-drop items from their respective apps (mail client, sharepoint, calendar, MS Teams, messages, file manager, etc.) to the task to create a visual reference with a backlink to the source item.

Currently, I am using GoodTask, which layers on top of Apple reminders, as a task manager, and it is AWESOME is almost every regard except having any kind of robust notes/attachments for to-do items. As a workaround, I've created automation using Apple shortcuts that allows me to create both a new task (reminder) and an Apple note with a single click. The script automates the creation of a link to the created apple note within the task item, but not the inverse (linking TO the task FROM the note remains a manual process). While this is by far the closest I've come to the "unicorn" solution I'm seeking, its achilles heel is that Apple notes just absolutely sucks. Its only redeeming feature is the ability to easily link to most items with backlinks, but I'm finding that does not fully compensate for the restrictive, single-column format and very poor tagging functionality.

The "runner-up" solution that gave me some hope for a while was using Zengobi Curio as the related "info bucket" for tasks. Curio is an incredibly impressive product; it exceeded any expectations I had for a customized note taking/ canvas app (better than OneNote/Evernote/Obsidian in my opinion), but its killer flaw is that it operates exclusively within macOS (no mobile/web app or cross-platform option at all). Similarly, I've found alternative task managers (namely OmniFocus) that are fantastic and check all boxes other than the robust note/attachment/link features.

Thus far, each of these pseudo-solutions has ultimately led me back to scenarios in which I'm either spending an unreasonable amount of time/effort in creating item relations manually, or in which I'm locked into a format that limits my ability to view related items to when I'm using my Mac exclusively.

I'm wondering [hoping] that someone may be able to offer any suggestions of any app/platform out there that may be capable of what I'm looking for. While my exhaustive search does not leave me very optimistic that it exists, I welcome (and sincerely appreciate) any suggestions!

Most workspace tours show what people added. I’m more interested in what eventually became maintenance.

A database, relation, formula, dashboard, tag system — what did you remove because keeping it current took more work than it saved?

What did you replace it with, if anything?

For example, with weight loss, I know it takes time, but sometimes the thought of needing months (or even a year) to reach my goal makes me anxious and impatient. How do you learn to accept the process and stop worrying about how long it will take?

For example, with weight loss, I know that healthy and sustainable progress takes time. But sometimes I get discouraged when I realize that it might take months, or even longer, to get where I want to be. It’s almost like I’m afraid of the waiting itself. I think, “What if I have to be patient for a year? What if I don’t see the results quickly enough? What if I lose motivation halfway through?” I know that time is going to pass anyway, but emotionally, it’s still difficult to accept.

For those of you who have worked toward long-term goals (weight loss, fitness, studying, career, etc.), how did you learn to be okay with the process taking a long time?

I genuinely want to change my life, but I honestly don’t know where to even start and I’m scared I’ve already ruined my future.

I’ve been homeschooled since around 8th grade. My plan was to eventually take IGCSEs and then go to university through a foundation year, but then the war in my country happened and everything got disrupted. And even aside from that, I’ve developed this horrible cycle where I have SO much time to study, so I keep telling myself “I’ll do it later.” Then suddenly the exam is getting closer, I panic because I barely studied, feel completely unprepared, and postpone it to the next session. And then the exact same thing happens again.

I’ve been stuck in this cycle for years.

I’m 21 now and I feel extremely behind everyone my age. I don’t have a high school diploma, I’m still trying to finish my IGCSEs, and I’m terrified that I’ve wasted too much time. I want to go to university, have a career, move somewhere new eventually, and actually experience life, but sometimes it feels like I’ve already messed everything up beyond repair.

I’m also extremely isolated. I barely leave the house. I don’t have friends, I don’t work, and I literally don’t have any real skills. I spend so much of my time inside my own head. I daydream constantly and get lost in imaginary scenarios for hours instead of actually doing things with my life. It’s like I’m living in my head more than I’m living in the real world.

And I know I’m part of the problem. I’ve gotten incredibly addicted to social media and constant stimulation. Scrolling, listening to music, fast food, watching things, getting little bursts of dopamine, those are basically the only things that bring me joy. I feel like my brain has literally been programmed to scroll and do nothing because that’s what I’ve been doing for the past six years.

I’ll sit down to study and my brain just refuses to cooperate. I can’t focus, I get overwhelmed so easily, and sometimes even basic things take me forever to understand. I look at other students understanding things so easily and wonder what is wrong with me.

My mental health has also been really bad, which obviously makes everything harder. And the worst part is that I KNOW I don’t want to throw my life away. I actually have so many things I want to do. I want to study. I want a career. I want to travel. I want to make friends. I want to go outside and have experiences. I want to become independent and to actually have a life.

But at the same time, there’s this constant feeling that maybe there’s no hope for me anymore. That I’m too far behind. That I’ve wasted so much time that I’ll never catch up, and that everyone else has already started their lives while I’m still trying to figure out how to start mine.

I also live in the Middle East, and that makes the isolation feel worse sometimes. I actually love walking outside, especially when the weather is nice, and I do go walking more during winter. But for a huge part of the year the weather is just suffocatingly hot. There also aren’t that many things to do where I live besides cafes and restaurants, and a lot of the actual outdoor activities are either really expensive or far away. So it’s very easy to just stay home all day.

I don’t want to keep living like this though.

I don’t want another year to pass where I tell myself I have plenty of time, do nothing, panic at the last minute, postpone everything, and then hate myself for it.

I don’t expect to suddenly become a completely different person overnight. I just want to start becoming someone who actually does things. Someone who can study even when they don’t feel like it. Someone who leaves the house. Someone who learns skills. Someone who talks to people. Someone who has goals and actually works toward them.

I’m scared because I genuinely don’t know if I can change after living like this for so long.

But I also really, really don’t want to give up on myself.

I don’t want my entire life to be the six years I’ve already spent stuck like this.
I want the next six years to be completely different.

TL;DR: I’m 21, homeschooled until 8th grade, and still trying to finish my IGCSEs after my education was disrupted by the war in my country. I’ve spent the last six years stuck in a cycle of procrastination, isolation, daydreaming, and social media addiction. I feel extremely behind in life, struggle with my mental health, and am terrified that I’ve wasted too much time to succeed. I desperately want to change, but I don’t know how to break out of this cycle.

I can't get myself to do anything for my career. Networking, applying, anything. I can study but that's it.

Negative reenforcement doesn't work because everything in my life is negative so it doesn't bother me when I don't succeed.

Positive reenforcement doesn't work because I settle too easily and won't use one small success to get more successes. And the possibility of good things doesn't help because I don't believe it will happen anyway.

I do have the fear of wasting my life, but from the past 4 years, it seems even that isn't enough. The possibility of money doesn't help either because the only thing that would change is now I pay for stuff myself.

I've tried using brute force, but it doesn't help either, I just waste time until I run out of time.

I tried taking antidepressants, it didn't even touch this issue so I stopped. Also tried breaking it down into little tasks. Again, I just procrastinate and ignore it.

I’m 26 and avoidance is wrecking my school, work, and finances. How do I actually break the cycle?

My biggest problem is that I understand what I’m doing wrong, but that awareness never turns into consistent action. When something feels difficult or overwhelming, I escape, tell myself I’ll handle it tomorrow, and repeat.

It’s affecting everything:

• School: I’ve been in university since 2018 and have spent over two years trying to finish my last six courses. Every semester, I pay $3–4k, avoid the work, then fail or withdraw. I’m enrolled again and haven’t even opened my course pages. My employer and most friends think I’ve graduated, which adds shame and pressure.
• Work: I landed an internship that became a full-time aerospace project-coordination role. I dislike the workplace, but my avoidance also shows up there: I put off tasks and asking questions until everything piles up. I want another job, but haven’t finished updating my resume.
• Money: I earn $78k CAD before tax but owe roughly $80k, including $23k on a credit card. Debt payments are around $1,000/month, and I have about $2,000 in cash. I keep researching side hustles without actually starting.
• Daily life: I escape into weed, porn, scrolling, or hours in bed. Sometimes I do useful things like meal prep to avoid the task that actually needs attention. My sleep is poor, and any momentum usually lasts only a day or two.

Starting schoolwork can feel physically uncomfortable. At the first sign of confusion, I want to quit. In the moment, postponing feels completely justified, even though I know exactly where it leads.

I have goals, especially becoming a pilot, but I’m overwhelmed by the gap between what I want and what I actually do.

I have been to therapy on and off but it hasn't helped as I can't take even the actions from my sessions back to do some work. it all sucks.

Hey guys! I’m just curious — is it just me, or has anyone else struggled with staying consistent?

Anytime we want to start a new habit or genuinely improve something in our lives, it feels like we can do it for a few days with the help of motivation. We’re excited, we make a plan, and we think, “This time I’m actually going to stick with it.” But then the motivation starts to fade… and somehow, we’re back at square one.

Everyone always says, “You need to be consistent.” But no one really tells us how to stay consistent when we don’t feel motivated anymore.

For people who genuinely want to build a habit but keep falling off, what usually causes you to stop? Is it losing motivation, forgetting, getting busy, making the habit too difficult, getting bored, missing a day, or something else?

What usually happens after the first few days when your motivation starts wearing off? And what happens when you miss one day? What about 3–5 days? Do you usually pick the habit back up easily, or does it become surprisingly difficult to start again?

I’d also love to hear about the apps, devices, planners, reminders, or other systems you’ve tried. What has actually worked for you? What hasn’t? Are there things you wish your current habit app or system did differently or included to make staying consistent easier?

Most importantly, what habit have you tried hardest to build but struggled to stick with? I’d especially love to hear about a specific experience. What happened when things stopped going well, and what you did afterward.

I’m genuinely trying to understand why staying consistent can be so much harder than simply knowing what we should do. Any tips, experiences, or lessons are welcome!

I'm a 25 year old male turning 26 next month.

I have an undergraduate degree and a masters degree and am doing my PhD. My first year has been a bust. I was following my advisor's instructions too closely without thinking too hard about the problem and positioning it as a convincing argument.

But zooming out, I've realized that all my life I've had this trouble of being assertive. I didn't like my job as I was being tossed around, so I quit and returned to school for a master's degree. I did some research pre-phd but nothing super substantial as a research artifact came out of it, besides it being used by some internal circles. And my first year failure is hitting hard.

I am worried that I'll be a doctor on "staying in school" and not having transferable skills to the real world. I am seriously worried I'll be behind on my PhD. I am worried what to do now. My parents assure me that I'm doing fine, but the back of my head screams that I am a spoiled kid who used my parents' funds for my education and haven't made it back.

Thanks for listening to my vent. I don't want my lack of assertiveness to carry forward.

I imagine that there are a few other people like me in this subreddit who research things and make spreadsheets of that info?

Have you researched something recently and would you be willing to share what you learned?

I am really curious to know if there is more info that could be shared that is just sitting in spreadsheets.

For example, I spent a lot of time lining up caregivers for my father. I've shared the info so much that I now have a Google Doc I share with others who ask.

I love using 'life systems' and they help me stay on track for my goals a lot. Here's how things went:

- I used to bullet journal and that helped me keep my life on track

- In 2020, I found Notion and an amazing course on systems that helped me set up a Notion system and helped me hit a bunch of my goals

- At one point Notion started feeling too slow so I switched to Obsidian

- When I realized I was spending too much time just maintaining the system and remembering how my system works, I moved on to Capacities

- Was worried about sync issues and losing my data stored online on Capacities, and also got a Kindle Scribe so switched to that

- It seemed tedious to flip through pages on the Scribe so switched back to physical bullet journals

Now I worry that I don't have my data backed up online in case I lose my notebook. So as a result, I've completely stopped using the system.

I have a similar issue with journaling. Keep switching between these:

• Day One because reviews say it's the best but there's no web version
• Journey because it has a web version which is nice because I can use it on my work laptop without installing an app
• Physical notebooks because I like the feel of writing but then no digital backup
• Capacities because it is then stored with the rest of the context

If anyone can help suggest tips or a framework to make a decision, I'd be super grateful.