r/Notion

It’s been out for a few months now and I was wondering if anyone has built something valuable for their business with it? I’ve built some experimental integrations and I feel there is potential, but not sure how it is working out in practice.

I have been using Notion personally for six years. Up until this year, my whole life was there: writing, task management, personal inventories, finances, etc. I was happy and loved building new structures (maybe too much). But the world is changing, and Notion is changing, and I'm not sure I can morally use it anymore. At the same time, I'm struggling to find an alternative that achieves what I want. I've been working with Obsidian, Sunsama, and Day One, and I tried Anytype. I need something: 1. Secure/local/private and 2. Generative AI-free. Notion has abandoned the individual user for the corporate customer. Not surprising, but I grieve for what it once was. I'm stuck: I don't know what to do. Anyone else?

Models get better, but basic lack of capabilities in the GenAI continues

Some exambles are
- lack of permanent storage of build knowledges
- no connecting our private knowledge to genai, actually all of them
- they remember then forget
- no cross private memory
- building background and context to a chat i hard work - each time
- storing a chat is hard work
- recalling a chat is hard word
- remembering which chat i used is hard
- remembering where i stored my notes was hard

I’m a student (freshman)and I’ve been collecting information from different TikTok creator accounts for a small research project.
And I used to put everything into Excel, but after a while it got pretty annoying to organize and update.😑
I started trying Notion a couple days ago almost by accident(Yt is the Hook 🤣), and it’s actually been way more useful than I expected. It feels much easier to keep all the account information together and find things later.
I’m still pretty new to it though. Changing database stuff and adjusting the layout still confuses me sometimes.
For people who use Notion a lot, what took you the longest to figure out when you first started?

https://preview.redd.it/cwibx3pgqkkh1.png?width=1466&format=png&auto=webp&s=8d4e9ebf0e2e6ba889f0f32446e49019af3a2eaa

I found this kind of multi-tab to do list with a stroke border around it in a template and I'm wondering how this was achieved, they did not provide any information on how they did this.

I have been using Notion for a while, mainly for work and to manage my personal life. Basically, your normal task manager, documentation repository, project management — second brain things. I have also fallen into the trap of over-engineering my life in Notion, gotten out of that trap, and finally achieved a stable state of productivity that works (so far) for me.

Then it happened. Last year, in Oct 2025, my mum was diagnosed with cancer. I remember the doctor breaking the news and that despair washing over me. Coincidentally, and maybe with a little mercy from a higher power, I was her designated caregiver. What followed was a chaos of doctor appointments, medical records, and — if you have ever had a loved one or yourself go through this — the overwhelming sense of being lost in information that makes zero sense in medical language.

One day, it dawned on me: why don't I manage it as a project? Get a sense of what we know, where we are, what's coming, and what we need to find out.

I sat down one night, gathered all her medical reports, her upcoming doctor appointments, and the loose notes I had from doctor consultations, and started building a database. It helped that Notion is flexible enough for me to build what works for my family and I, and iterate as we go along. In the same database, I tagged the dates of her appointments so that they show up on Notion Calendar. I then asked Notion AI to summarise trends of her condition and simplify what I didn't understand in the context of her cancer diagnosis. I also used Notion AI to draft questions I needed to ask the doctor at the next visit. I then share the database and simplified medical reports to my family members and mum herself.

Little by little — or rather, entry by entry of the database — we now have a full picture of how she is doing, what appointments are coming up, and what treatments are working for her. Today, she has completed 6 out of 6 chemo treatments, had a major debulking surgery, and finished 11 out of 21 maintenance therapy sessions — trust me, I have checked. Everything indicates that she is doing well, and her last CRP levels are in the safe zone (basically an indicator of tumour resurgence).

I know Notion is not perfect. I agree with most about how basic features such as databases should be improved. Or how Notion credits should be allowed to roll over to the following month.

But, I also take the pleasure of recognising a flexible tool that helped me through a hard time. This is a niche case, I know. I can only speak of how I hope something like this finds you when you are going through a hard time and need a sense of where you are and where you’re heading. Something built by you, for you (and others if needed).

P.s. I am one of those users who had to circumvent the Plus plan to a Business plan (with me as the only member) and buy Notion credits. Type A and frugal so I built bots in Notion to maximise Notion credits because cough Notion does not allow credit rollovers.

P.s.s. I also double check Notion AI work and stress the importance of reviewing all AI works (it’s a job hazard). I also back up this database in particular in case of cough Notion accidentally deleting things.

So I use Notion a lot for work and tracking purposes and I use chatgpt as a document editor and task organizer. I cannot get the two connected and am struggling to do so any suggestions for what to do with that? That is mostly because my company uses both and I would like them connected.

[supprimé]

Currently, I'm about to start my next semester in college and I also run a business, so I need something to help keep things in order. I was considering using Notion, but I see a lot of people who don't like using it or say to use obsidian instead. Are there any other platforms that'll be good for creating a personal hub that can suite my needs?

I’ve started realizing I don’t actually use Notion as much as I decorate Notion🤔
I get an idea for a new setup and then i start looking for fonts , icons , templates , fixing the layout, making a dashboard, adding a database, changing the properties and what not .

And at the end of it I’m like: “Damn, this really looks good.”

Then I close Notion and go back to do the actual work somewhere else 😂.

And these reminds me of myself when i was kid .
As in my childhood i use to decorate the first page of my notebook with the best possible handwriting and then back to the dirty or henwriten from the next page .

I don't know is it a Notion problem or Me problem ??🫨

Hii all! I’m starting my first year of college this fall and was wondering if you guys had any good templates for science majors? If that’s a thing at all. I just need to organize my workspace because I’ll be taking 3 online classes and 2 on campus classes. Thank you!

*science lol

Curious how you guys organize your work. I personally lean on a very simple system, where I just have:

• One main page per project where I dump all project related data, with the following pre-configured databases:
  • Tasks database
  • Notes database
  • Meetings database

I have all the tasks in my project databases linked to Notion's native Tasks database, so I can also manage all tasks from a single page.

Hey everyone,

I’m curious to get some honest feedback from people who actively use Notion AI.

For those of you who use it regularly:

• How satisfied are you with Notion AI overall?
• What are your main use cases? How do you integrate it into your daily workflow or setup?
• Is having access to various LLMs directly inside Notion better than using standalone apps like ChatGPT, Claude, or Gemini?

Since Notion now has models integrated directly into your workspace, it seems convenient on paper. But for those who heavily rely on AI: have you noticed any limitations or quality downgrades when using these models inside Notion compared to their native apps?

Would love to hear your experiences and whether you feel the paid add-on is truly worth it!

P.S I’ve noticed a pattern in my workflow: whenever I get useful answers from AI, I immediately copy-paste them into OneNote to save them. So I decided to try Notion AI on their 2-week trial.

It made me wonder—for just €1–2/month more, I supposedly get access to all major models in one place, which feels a bit suspicious! Why is it almost the same price instead of buying each model separately? Are the models inside Notion scaled down or capped with tighter limits?

Speaking of limits: I’ve been using Sonnet heavily, sending around 20–30 screenshots and plenty of data every day, and I haven't hit a single limit warning. It almost feels too unlimited. What’s the catch here?

I thought Notion was going to make my life easier. It somehow made me busier.

I started using Notion because I wanted to become more productive and organized.

The idea was pretty simple: put everything in one place, plan my days better, track my work, stop forgetting things, and generally feel like I had my life together.

Except… I ended up spending way too much time organizing Notion itself.

I’d sit down to work and somehow end up thinking:

“Maybe I should create a better dashboard.”

“Should I add another database?”

“Maybe I need a separate page for this.”

“Wait, this layout could definitely be cleaner.”

And suddenly an hour is gone and I’ve done absolutely nothing on the actual task. 😂

I’m trying to understand the monthly usage allowance for regular Notion AI, i.e. normal Notion AI / Notion Agent usage in chat and pages, not Custom Agents.

In Settings → Notion AI → Usage, my workspace shows that I’ve used around 66% of my monthly allowance, resetting on 2 September. But I can only see the percentage, not the actual number of credits behind it.

I’m specifically trying to work out:

1. How many Notion credits is the monthly allowance for regular Notion AI? For people who have gone over the regular AI allowance, was the overage cost closer to a few dollars, tens of dollars, or hundreds?

2. If I go over that regular AI allowance and enable “use Notion credits beyond your allowance”, is the overage charged at the same rate as Custom Agents, i.e. $10 per 1,000 credits? (Though, as I say, it's hard to work out if how many questions are burned by regular Notion AI vs. Custom Agents!)

3. Is there anywhere in the UI that shows “X credits used out of Y” for regular Notion AI, rather than just a percentage?

Just to be clear: I’m not asking about building or running Custom Agents. I’m asking about the included monthly allowance for ordinary Notion AI usage, and what happens if that regular AI usage goes over the limit.

Would be very grateful for any real-world examples.