How we run an AI-native company
Recently realised our company became “AI-native” almost by accident lol.
At first we weren’t trying to build some futuristic AI company or whatever. We just got annoyed at how messy normal company operations are.
- Files everywhere.
- Random Google Drive folders.
- People asking “where’s the latest version”.
- Stuff getting lost in chats.
- Same work being repeated again and again.
So over time we changed how we work internally.
Now basically the whole company runs on a file-based system. Think of it like a super organised shared workspace instead of random folders everywhere.
Every new client/project gets its own dedicated workspace from day 1:
- docs
- meeting notes
- project files
- workflows
- research
- internal notes
- reusable stuff
Everything stays there and everyone works from the same place.
The surprising part is this made AI WAY more useful. Yes, we heavily use Claude and Codex, and some local models, so these can read our data much easier, and have a better understanding of what we are doing, and what we are going to achieve.
Because once things are structured properly, AI can actually help across the company knowledge instead of just answering random prompts.
Whenever we discover something useful in a project, we try to turn it into something reusable:
- templates
- docs
- workflows
- internal tools
- writing structures
- automation steps
So instead of restarting from zero every time, the company slowly compounds knowledge.
One example that made this really click for us:
A deep-tech client shared their Google Drive with us so we could understand their company and products better.
Normally someone would manually dig through hundreds of files/slides/docs.
Instead we built internal tools to help organise and understand their authorised materials:
- old decks
- technical docs
- video transcripts
- writing style
- terminology
- visual preferences
Soon after we made a new deck for them.
The client was genuinely shocked because it already felt like something their own internal team would make. Same tone, same structure, same style.
That’s when we realised most companies are trying to use AI on top of chaos.
But AI becomes much more powerful if the company itself is structured in a way that AI can actually work with.
Feels like a lot of SMEs still operate mainly through chats + folders + memory tbh.
Curious if anyone else here is experimenting with similar workflows. If you have any questions, we are happy to answer.
