u/Embarrassed_Read8589

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10-person company, hiring 3-4 people a quarter. Each new hire gets a 22-slide onboarding deck covering company history, mission, team intros, our way of working, customer overview, current priorities.

About 60% of the deck is identical hire-to-hire. 40% is customized by role and team. Currently I'm spending about 4 hours per new hire making the customized version, which is a lot of my time on something that should be repeatable.

What I'm looking for.

A way to maintain a master deck and generate role-specific variants quickly without rebuilding from scratch every time. A new engineer should see the same company history slides as a new sales rep but different priorities slides, different team intros, different customer focus.

Tools I'm considering.

Gamma. The AI generation could work for the customized portions if I give it a structured input per hire. The 60% reusable portion I'd build once and lock. Risk: the customized output won't match the locked portion visually.

Notion as a templated wiki. Each new hire gets a customized teamspace with the right modules included. Less polished than a deck but functional. Some new hires might prefer this format anyway.

A scripted approach: master deck in PowerPoint, 6 swappable "role context" slides that get edited per hire. Fastest. Least adaptive.

A combination: Gamma for the customized portion that benefits from variation, locked PowerPoint master for the parts that should never drift.

For folks running new-hire onboarding at similar scale - what's your actual setup. Specifically interested in whether anyone has automated this end-to-end (intake form to delivered deck) or whether the manual customization is just the cost of doing this well. The "personalization at scale" pattern other founders talk about doesn't quite line up with the hire-by-hire reality.