u/Lappie23

Hello, hoping for some ideas or suggestions on how to improve my current method(s) of tracking tasks and things to do at work.

Important notes to start:

• I have ADHD and autism - so my neurodivergent brain does work in some weird and wonderful ways sometimes which is reflected in my task management
• I work in an environment that is strict on the tools available - anything outside of the permitted list requires a full security review, and good justification for it, so I'd like to avoid if I can

Current status and problem:

• I have tasks assigned to me in Jira in one space
• I have tasks assigned to me verbally, or via Slack, that don't belong in the aforementioned Jira space (or any other Jira space)
• I have tasks that I create of my own accord that I want to do
• I have ongoing projects that I am working on and would like to keep a rough track of them
• I am undergoing some professional certifications and would like to track projects

I'm finding it hard to keep on top of all of the things I need to do - I don't remember them, so I need to document them somewhere, but also need to be able to update them easily, re-prioritise easily etc.

If there's too much friction involved, I won't do it, and I default back to paper, but that has its own challenges.

Tools I have access to:

• Jira
• Confluence
• Trello - free and no power ups
• Obsidian - including connector to Claude
• Claude - fine to build internal/personal artifacts, but limited connectors and MCPs available

What I've tried and why it didn't work:

• Confluence - table with tasks / statuses
  • Didn't work because it was too manual and fell out of date quickly
• Jira - using current space
  • Didn't work because it only captures some of the tasks, not all
• Trello
  • Might still have potential, but not sure how best to set it up given the limitations around power ups etc
• Obsidian
  • Might still have potential, but so far requiring a lot of workarounds and "bastardisation" to make it work
• Paper notes
  • My fallback every time - but I inevitably end up with 239234 pieces of paper on my desk and no clear system

Help would be appreciated!