What is everyone doing to find Behringer consoles, stage boxes or record cards? Suppliers will happily take my money but can’t give ANY delivery date. Months, a year? Huh?
Really?
If I get there around 6:30 or seven, is there a lineup?
Here is a new checklist I made. Any suggestions? Share?
Event Advance Checklist
Event Basics
Event date
Venue/location
Contact list for all key people prior to the event
Doors open
Event start/end time
Load-in time (4 hours recommended)
Strike/load-out time
Audience size (in-person + virtual)
Parking / loading access
Elevator / stairs / distance from loading
Venue restrictions or union requirements
Walkthrough scheduled?
Production & Technical
Virtual event format (Zoom Meeting / Webinar / other)
Whose platform/account is being used?
Livestream destination(s)
Recording required?
Backup recording plan?
Remote presenters or guests?
Remote speaker expectations/tech support required?
Copyright-sensitive segments?
What deliverables are required after the event?
Expected turnaround time?
Presentation / Playback
Who is operating PowerPoint/playback?
Whose laptop is being used?
Playback position location
PowerPoint feed required to livestream?
Clicker required?
Confidence/downstage monitor required?
Video playback requirements
Any remote presenters controlling slides?
Audio
Number of microphones required
Wireless handhelds?
Lavalier microphones?
Mic runner for audience questions?
Stationary audience mic stands?
House audio feed available?
Need to provide feed back to house AV?
Playback audio requirements
Performer backing tracks?
Branding / Media
Branding assets received?
Logos/lower thirds/holding slides
Sponsor logos
Endorsement/pre-recorded videos
Final media delivery deadline
Who approves final assets?
Internet / Streaming
Hardline internet available?
Upload speed confirmed?
Tech Advance / Crew Meeting
Ensure all crew understand their roles, responsibilities and schedule, training?
Walkthrough Checklist
Access / Logistics
Confirm load-in route
Confirm parking/unloading
Confirm staging/storage area for gear
Confirm setup footprint
Confirm strike/load-out path
Crew meals?
Stage / Presentation Area
Check curtains/background
Determine branding placement
Confirm podium/speaking positions
Confirm performer locations
TV / Projection / Displays
Confirm TV/projector size
Confirm TV/projector location
Photo / Media Area
Select photo-op location
Confirm backdrop fit
Confirm lighting placement
Confirm traffic flow
Confirm power access
Determine drape requirements
Audio Path
Speaker placement
Mic locations
House audio integration
Cable routing safety
Internet / Streaming
Router/modem location
Hardline access
Upload speed test
Camera sightlines
Power
Stage power
Tech table power
Photo area power
Cable paths
Breaker access/load concerns
Program Flow (onsite confirmations)
Program / Run of Show ETA? Working doc online?
Fundraising segment placement
Video cue points
Backing track usage
Audience Q&A format
Remote speaker timing
Final Media / File Checks
Final slideshow status
Video file testing
Lower thirds, slides, PowerPoint, Videos
Local copies downloaded
Backup playback copy available
I have some claw kick drum stands. How do you store them off the floor in the studio?
Thanks.