Hello everyone,

We are a small startup based in Europe and will soon be going through certifications such as ISO 9001, ISO 13485, and compliance requirements for IVDR-related products.

For our QMS, ERP, and accounting system, we have decided to use Odoo Community Edition together with OCA (Odoo Community Association) modules. Overall, the setup looks like a good fit for us.

However, we are currently struggling with the Document Management System (DMS) part.

In the Odoo Community ecosystem, there is no robust out-of-the-box support for key DMS features we need, such as:

• approval workflows
• digital signatures
• OCR / document text recognition
• structured document control for compliance (ISO-related requirements)

Because of this, we are considering integrating an external DMS and we have narrowed it down to:

• Alfresco Community Edition
• Mayan EDMS

Both systems seem somewhat “low activity” or outdated from a community/forum perspective, although there still appear to be ongoing updates.

Feature-wise, Mayan EDMS seems slightly ahead in some areas, especially since it supports more "modern" framework and integrations like Ollama / Open AI.

On the other hand, Alfresco has a advantage in terms of CMIS support, which would make integration with Odoo significantly easier:
https://github.com/OCA/connector-cmis

In contrast, Mayan EDMS seems to have abandoned the integration plans for CMIS support after years of postponement:
https://gitlab.com/mayan-edms/mayan-edms/-/work_items/136

Our questions

We would really appreciate real-world input:

• Has anyone actively used Alfresco Community or Mayan EDMS in production?
• What are the practical differences between Alfresco Community vs Enterprise Edition today? (Documents page currently not available, because new structure)
• Which system would you recommend for an ISO-compliant document workflow integrated with Odoo?
• How are you integrating DMS with Odoo in practice?
  • Alfresco via CMIS + custom module?
  • Mayan EDMS via API integration?
  • Or do you keep the DMS completely separate with no integration at all?

Any insights, experiences, or architecture recommendations would be highly appreciated.

Thanks in advance!

P.S. As a startup, we try prefer sticking to open-source solutions first if possible.
We aware that there other platforms for DMS (highly priced) for this solution.