My System with Reminders
Edit: added YouTube link to Today’s Priorities Smart List inspiration
Just sharing if anyone is interested in using any component of this.
After years of using Things, Todoist, TickTick, etc. I decided to move to completely native Apple apps for productivity. The reasoning was mainly centered on privacy/security concerns with the other apps.
The flow is “simple.” Task gets parked in inbox, triaged at daily shutdown into work or home sub folder based on context. Next day in the morning prep session, I move up the scaffold from time horizon, priority triage, and then slide things into today. The today’s priorities displays 1-3-5 prioritization. Today’s overview shows the context or time block I intend to do the task (iCal is time blocked into the subsections listed in today’s overview)
Smart lists are leveraged across everything so it’s mainly click and drag tasks aside from the initial triage.
I also leverage a notebook because I enjoy the feel of it but I only write down my 1-3-5 in there every day.
Project management is OneNote for work, and apple notes for personal.
I have used this for roughly 60 days now and have stress tested it under heavy task load across domains. Pretty good but I’m sure all make adjustments in the future.
Sources:
-I follow Carl Pullein on YouTube and use some of his ideas.
-Moscow matrix for prioritization, mixed with 1-3-5 method.
-GTD
-“Today’s priorities” was ripped off from another YouTube video https://youtu.be/zGyeGgqHKT8?is=jNKIIQ6uNv2LQ54b
-Cal Newport deep work and time blocking.