New policy said every meeting needs a detailed agenda sent 48 hours in advance. So I sent one for everything.
I work in a mid -size marketing agency, maybe 60 people. Our director decided after a particularly chaotic quarter that meetings were out of control and that going forward every meeting required a written agenda submitted to all attendees 48 hours before it started, no exceptions, or the meeting would be cancelled. Reasonable policy in principle. I took it literally.
Weekly 15-minute team standup where we go around and say what we're working on? Agenda sent. "Catching up briefly" message from a colleague who wanted to chat about a project for ten minutes? I replied asking them to send me an agenda 48 hours ahead or we could schedule it for later in the week. My director asked me to "pop by her office for two minutes" and I sent her a calendar invite with a formal agenda that said "Agenda item 1: Director-initiated discussion, estimated 2 minutes, expected outcome TBD."
She called me on the phone to ask what I was doing. I said I was following the new meeting policy. She said it wasn't meant for things like that. I asked her where in the policy it specified which types of meetings were exempt. There was a pause. She said she'd clarify the policy. The clarification came three days later and included a list of meeting types that were exempt from the agenda requirement. The standup was on the list. Informal check-ins under 10 minutes were on the list. Essentially everything I had been sending agendas for was now officially exempt.
I have continued sending agendas for everything else though, which is now just good professional practice