What do you use to keep a running list of Subs/Vendors?
The company I work for is a GC, and over the years we’ve worked with thousands of subs. And I just think our current set up is a mess.
We use Buildertrend to track our subs, but the CRM/organization side of it feels incredibly limited and half-baked. I tried moving everything over to a massive Google Sheet, but a flat spreadsheet just isn't cutting it for the amount of data I need to track.
This is sort of what I'm trying to build:
- Company Info: Business name, main line, website, service areas/trades, and past project history.
- Individual Contacts: The ability to attach multiple specific people to a single company (e.g., Estimator, PM, Owner) along with their specific job titles, direct emails, and cell numbers, etc.
- Visual Layout: Something clean like "contact cards" or a searchable digital Rolodex, rather than just rows of endless text.
Basically, I need a relational database or a lightweight CRM that plays nice with commercial construction workflows.
What is your company using to keep track of thousands of subs and their internal staff? Do you use a specific CRM, or did you build something custom in a tool like Airtable, Notion, or Monday?
Appreciate any recommendations!