r/Office_Managers

Hi everyone,

We're using a Visitor Management System (Envoy-like) and it's been helping us have our visitors sign NDAs when they check in at our HQ.

The main issue is when we receive a group of 10-20 people: each one has to go through the tablet interface and sign the NDA individually. It takes quite some time to get everyone done, and adds some friction to our visitor journey.

Is there a solution for this? How do you handle these situations on your end?

Thanks in advance for your help! 🙏

will prob pin this. one thing I noticed reading conversations on reddit is that we spend a lot of time comparing features, pricing, integrations, and demos but we don't talk as much about what happens after the buying decision.

Switching workplace software is easy to underestimate. On paper it's "just" moving to a new platform, but in reality you're updating floor plans, importing users, reconnecting calendars, rebuilding booking rules, training employees, answering the same questions over and over and over, and hoping people adopt it instead of reverting back to spreadsheets or Outlook calendars.

I think that's the part vendors gloss over the most. For those of you who've made a switch:

• What platform did you move away from, and what did you choose instead?
• What was the biggest challenge during the migration?
• Was there anything that took much longer than expected?
• Looking back, is there anything you'd do differently?
• Was the move worth it?

I know a lot of office managers are evaluating tools, so I thought it would be helpful to have one thread where people can share migration stories the good, the bad, and the things you only learn once you're halfway through the rollout.

Trying to compare options in this space is hard  and I don't think it's an accident. One vendor charges per user one charges per desk one invents a "resource" that is a bundle of things, rooms, and parking and good luck mapping that back to what you need. 

The result is you can't line up two quotes side by side anympre which conveniently means you can't tell who's cheaper. For a hybrid office where half the team is not in on any given day the model you pick swings. Does anyone feel like they got a straight, comparable deal out of this?

I gotta lot of hats. Running a coworking space is a constant hum of anxiety for me. The logistics are easy part the hard part is that you're the human sponge absorber for the annoyance and friction in the building and that doesn't show up on any job description! There is software that promises to "streamline operations" but the streamlining is for the admin tasks while the emotional heavy stuff all  lands on you.  Vent over.