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r/notioncreations

I got tired of tracking my LeetCode prep on messy spreadsheets, so I built a relational Notion system to track patterns instead.
▲ 2 r/notioncreations

I got tired of tracking my LeetCode prep on messy spreadsheets, so I built a relational Notion system to track patterns instead.

Tracking LC progress on a spreadsheet was driving me crazy. I realized my biggest issue wasn’t doing the problems, it was remembering when to review the ones I struggled with and actually recognizing the underlying patterns (Sliding Window, DFS, etc.).

I'm finishing up my software engineering degree and decided to treat my interview prep like a proper modular codebase. I built this Notion dashboard to handle it all:

  • It groups everything by Pattern rather than just difficulty.
  • It has a "Needs Review" view based on a confidence level toggle, so I only study what I'm weak at.
  • I added properties for Big O time/space complexity notes.

https://preview.redd.it/hii75ezdk52h1.png?width=1640&format=png&auto=webp&s=205f40d774ab3d46083078e3a8f10f7264aa3f3a

I stripped out my personal data and turned it into a blank template. Since I know a lot of us are grinding for internships or new grad roles right now, I made it completely free to duplicate.

(Edit: Reddit's spam filters keep nuking the post if I put the direct link here, so I put the free link in my Reddit profile bio! I'll also try dropping it in the comments).

Hope it helps you organize the chaos! Let me know if you have any feedback or ideas to improve the architecture.

reddit.com
u/Mystic_xdd — 2 days ago
▲ 3 r/notioncreations+1 crossposts

How to make Notion send you emails?

Hello everyone,

I use a Notion page to save most of my notes, but I rarely go back to them even though some contain really important information. I’d like to set up a system where Notion sends me one page per day by email so I can review it. Does anyone know a simple and free way to do this?

reddit.com
u/ksk12s3 — 3 days ago
▲ 1 r/notioncreations+1 crossposts

Are you looking to seriously learn Notion + Claude?

I’m looking for 5-10 people who want to seriously learn Notion & Claude.

Going to be hosting a free class & directed help for those interested.

Pre-requisites:

  • you want to learn
  • able to communicate
  • be active participant

You don’t even need to know Notion or Claude. I will teach you. I’m lookin for feedback and active people.

I’m the one who posted the Claude dashboard many of you downloaded. I’m now trying to improve the experience for everyone moving forward.

If you use Notion for business that’s a huge plus. We can run over a ton of stuff.

reddit.com
u/Ok-Drama8310 — 4 days ago
▲ 3 r/notioncreations

New here

So i have seen big big influcencers use notion create templates that are free and paid but i never understood how u actuamy use it. I always tried using it but i couldnt understand it.

As a med student does any one here give me a good guide on how i can use it to make my life easy.

reddit.com
u/alishbafatima — 3 days ago
▲ 3 r/notioncreations+1 crossposts

I built a Notion CRM for freelancers and it completely changed how I manage my business

Hey everyone — I wanted to share something I've been working on that's genuinely made my freelance life so much easier. I used to manage everything in spreadsheets and sticky notes. Clients falling through the cracks, invoices forgotten, deadlines missed. It was a mess. So I built a full CRM system in Notion with: - A clients database (status, email, revenue)- A project pipeline with Kanban + Calendar views - An invoice tracker so I always know who owes me - A task manager linked to each project - A revenue dashboard to track monthly income The best part? Notion is completely free and it works on every device. I packaged it up as a template so anyone can duplicate it into their workspace in one click. If you're a freelancer drowning in tabs and spreadsheets, this might help. Happy to answer any questions! https://www.etsy.com/listing/4506886943/freelancer-client-project-crm

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u/xZokax1 — 3 days ago
▲ 2 r/notioncreations+1 crossposts

Free Notion Guide for Businesses

Ive created a Free guide for any business or entrepreneur. Explaining how you can use my templates and others to your advantage! Any support is Greatly appriciated! LINK WILL BE IN COMMENTS!

reddit.com
u/luckymcdumpy — 4 days ago
▲ 3 r/notioncreations

Built a Notion playbook for players who want to play football abroad — club research, outreach templates, USA college recruiting and more

Hey r/notioncreations ,

I build a soccer playbook.

I moved from Germany to the US to Australia

to play football and learned a lot the hard way.

So I built a complete Notion playbook for players

who want to play abroad — covering everything

I wish I had when I started:

🌍 Module 1 — Club Research Tracker

Track every club you're interested in, their

contact info, and your outreach status

📩 Module 2 — International Club Outreach

Email and Instagram DM templates that actually

work, plus a follow-up tracker

🎓 Module 3 — USA College Recruiting

Step by step NCAA/NAIA process, coach email

templates, eligibility checklist

✈️ Module 4 — Relocation Planner

Visa checklist, budget planner, packing list,

first week checklist

📈 Module 5 — Player Development Log

Training log, match stats, highlight reel planner

🧠 Module 6 — Mental Performance & Mindset

Dealing with rejection, homesickness, confidence

building, pregame routine

Link in comments if anyone's interested!

Happy to answer questions about playing abroad 🙏⚽

reddit.com
u/Bright_Customer4412 — 4 days ago
▲ 21 r/notioncreations+1 crossposts

I built a Context OS for my AI business using Notion + Claude. Here's the exact system, every folder, and why it works.

I spent 9 months frustrated with AI.

Every chat I opened, Claude knew nothing about me. So it gave me the average answer for everyone. Generic outputs. Safe advice. Useless.

I kept writing better prompts. Nothing changed.

Last month I figured out why, and I built a system that completely fixed it.

The problem was never the prompt. It was context.

Why most people use AI wrong

Think about it this way.

You hire a senior consultant. On day one, you give them zero information about your business and ask them to solve your biggest problem.

What do you get?

Generic advice that could apply to any company in your industry. Safe. Boring. Useless.

Now imagine you give that same consultant a complete briefing before they start. Who you are. What your business does. Who your clients are. How you communicate. What decisions you've already made and why.

Suddenly they can actually help you.

AI is identical.

The model is not the problem. The context is the problem.

Most people treat AI like a stranger every single time they open a chat. The system I'm about to show you treats AI like a fully briefed operator who knows your business before you say a word.

What I built (and why it works)

A Context OS is a structured knowledge system stored in Notion that AI reads from before every conversation.

It stores:

  • Who you are and your background
  • What your business does and how it's positioned
  • What you sell and how you price it
  • Who you serve and how they think
  • How you communicate (your actual voice, not a description of it)
  • Your current goals and constraints
  • Your workflows and processes
  • Your decisions and why you made them

The goal is not just to store information. The goal is to make information easy to update, retrieve, and apply across every AI tool you use.

Claude reads from it. ChatGPT can read from it. Any AI tool with file access can use it.

The full Notion structure

Here is exactly what I built. Copy it.

Home Dashboard
├── Founder Context
│   ├── Personal Profile (folder, not a page)
│   │   ├── Background & History
│   │   ├── Current Reality (private, honest truth)
│   │   ├── Public Positioning (how you present yourself)
│   │   ├── Communication Style & Voice
│   │   └── Skills & Tech Stack
│   └── Vision & Goals (folder)
│       ├── Manifesto (desired reality)
│       ├── Business Goals
│       └── Health & Personal Goals
├── Business OS
│   ├── Business Overview
│   ├── Brand Voice
│   └── Positioning
├── Offers & Services
├── ICP & Client Knowledge
│   ├── ICP Profile
│   └── Audience Psychology
├── Content Engine
│   ├── Content Strategy
│   ├── Video Ideas (database)
│   └── Research Archive
├── SOPs & Workflows
├── Contacts & Relationships (database)
├── Decisions Log
└── Archive

Two design principles that matter:

  1. Personal Profile is a folder, not a page. You will keep adding information for years. Job history, projects, client notes, everything gets its own sub-page. A single page will never scale.
  2. Separate current reality from desired reality. Your manifesto (who you want to become) lives under Vision and Goals. Your honest current situation (where you actually are) lives in Current Reality and is marked private. These are different things. Mixing them creates confused outputs.

How to connect Claude to this permanently

Once your Notion is set up, add this to your Claude custom instructions or paste it at the start of every important conversation:

Treat my Notion workspace as the primary source of truth for 
long-term context about me, my business, my workflows, and my decisions.

When you need context:
- Determine what information is relevant to this task
- Retrieve only the most relevant Notion pages
- If information is missing, ask me or search Notion

When new information appears:
- Decide if it's durable context or temporary chatter
- Save durable context to the appropriate Notion location
- Update existing records instead of duplicating

Saving rules:
- Save decisions, business facts, client info, and canonical answers
- Do not save casual brainstorming
- Mark uncertain information as "Needs Review"

Treat Notion as curated memory, not a dump.

That's it. Claude now knows where your business knowledge lives and updates it automatically.

The proof that made this real for me

I tested this on a small business before building the full system for myself.

Their team used Claude daily, but every employee had to re-enter context in every chat. Inconsistent outputs. Wasted time. Frustration.

I built a Notion context database for them and connected every employee's Claude account to the same workspace.

What happened:

  • Productivity skyrocketed
  • Everyone started adding to Notion proactively
  • AI agents I deployed for them stayed consistent because they all read from the same source
  • The knowledge base became a gold mine

This was the moment I realized context is infrastructure, not a nice-to-have.

The 5 layers of context (and why most people only have 2)

Not all context is equal. There are five layers.

Layer 1 — Personal identity

Who you are, your background, your positioning, your edge.

Layer 2 — Business context

What your business does, your offers, your brand voice, your ICP.

Layer 3 — Deep brand voice

Not just "I write directly." Your actual speech patterns. Your recurring phrases. Your sentence structure. What you hate seeing in AI content. This comes from transcripts and real writing samples, not descriptions.

Layer 4 — Audience psychology

Not just who your ICP is. How they think. What they tried before finding you. What they're afraid of. The exact words they use to describe their problem. This requires real research: Reddit threads, YouTube comments, direct conversations.

Layer 5 — Content intelligence

What is performing right now in your space. What your competitors are not covering. What questions your audience is asking that nobody is answering. Validated topic demand.

Most people have Layer 1 and part of Layer 2.

Layers 3, 4, and 5 are where the real outputs live.

The daily workflow once this is set up

  1. Something happens (a call, a decision, a new client fact, a new idea)
  2. You tell Claude about it in a new chat
  3. Claude classifies it and stores it in the right Notion location
  4. Next time you work, Claude reads from Notion before responding
  5. Every session builds on the last

The context compounds. The system gets smarter every week.

This is not a one-time setup. It is infrastructure.

Like setting up proper accounting: you do it once correctly and it works for years.

What I'm building on top of this

I am now building a multi-agent research system that runs three agents simultaneously:

  • Agent 1 scrapes what is performing in my content niche and identifies gaps
  • Agent 2 mines real audience language from YouTube comments and Reddit threads
  • Agent 3 generates a full content brief from the output of the first two

The Context OS is the foundation that makes agents like these actually useful.

Without structured business context, agents hallucinate your positioning and miss your voice entirely.

The mistakes I made (so you don't have to)

Mistake 1: I spent 9 months trying to fix output quality with better prompts. It never worked because the problem was upstream.

Mistake 2: I built a single giant document instead of a modular system. When one thing changed, everything broke. The folder structure matters.

Mistake 3: I treated current reality and desired positioning as the same thing. They are not. Your AI needs to know the honest truth to give you good strategy. It also needs to know your positioning to generate good content. Keep these separate.

Take the whole thing

The Notion structure is above. Rebuild it exactly or adapt it.

The Claude connection prompt is copy-paste ready.

No gatekeeping. No "DM me for the rest." This post contains everything.

Why?

Because I follow Alex Hormozi's philosophy: give away all the secrets, sell the implementation.

Most people who read this won't build it. The ones who do will still hit edge cases they can't solve alone. And genuinely, I just like helping people.

One thing I'm not sharing (and why)

I have three custom prompts I use to automate the initial Notion build, ingest raw notes into the right folders, and maintain the system over time.

I'm not including them here because they're specific enough that sharing them without context would be more confusing than helpful.

If you have some questions with the implementations, just drop them in the comments. I will help you out.

What is your biggest frustration with AI outputs right now?

Drop it below. I read everything.

And if you end up building this, tag me. I want to see what you do with it.

u/SOBSBOBS — 4 days ago
▲ 2 r/notioncreations

Built a Notion template kit for small business owners — covers daily ops, inventory, hiring and more

Hey r/Notion!

I've been studying operations management and built

this kit for small business owners who have

everything in their heads and nothing written down.

What's inside:

📋 Module 1 — Daily Operations

Opening/closing checklists, daily priority sheet,

staff handover log

😊 Module 2 — Customer Experience

Complaint handling SOP, service delivery checklist,

feedback template

📦 Module 3 — Inventory & Suppliers

Inventory tracker, reorder point calculator,

supplier contact sheet

🧑‍💼 Module 4 — Hiring & Onboarding

Onboarding checklist, role responsibility sheet,

30-day check-in template

📊 Module 5 — Performance & Review

Weekly scorecard, monthly KPI tracker,

process improvement log

It's $27 — instant Notion duplicate link after

purchase. Link in comments!

Happy to answer any questions or take feedback 🙂

reddit.com
u/Bright_Customer4412 — 5 days ago
▲ 5 r/notioncreations

Searching for collaborations: selling my templates/integrations and earn an %

Hi everyone, I’m not famous, I don’t have a community, I’m trying to do all alone, and I’m so tired.

I want people that want help, and earn an % on selling.
I don’t have the time to building maintenance and advertising

Requirements:
- a community of atleast 1000 people (notion related)
- english/italian language
- kinds people

I’m willing to share 35% of the selling
PS. I don’t care how you advertise, if you bring value, you will be paid.

last requirement:
You need like my product first, so check my profile links.

Greetings from Italy

reddit.com
u/TheS4m — 5 days ago
▲ 2 r/notioncreations

I built a tool that turns any Notion database into a public form. Submissions go straight into your database

Been using Notion for everything for a while now and kept hitting the same wall. Whenever I needed to collect info from people outside my workspace I had no good option. Typeform and Google Forms don't talk to Notion natively and setting up Zapier for something this simple felt like overkill every single time.

So I just built my own thing. It's called Rowdrop. You paste in your Notion database ID, it pulls all your columns, you pick which ones become form fields, and you get a public link. That's basically it. Every submission shows up as a new row in your database automatically.

Some other stuff it does:

- Conditional logic so you can show or hide fields based on what someone answered

- Hidden fields that read from URL params, good for tracking where signups are coming from

- File uploads

- Password protection, expiry dates, response caps

- Webhooks if you want to pipe submissions somewhere else

- Email notifications and a submission viewer with CSV export

- Embeds in any website with an iframe that auto resizes

Still early but it works. Free trial, no card needed.

Still early but it works. Free trial, no card needed.

Curious if anyone else has needed to collect data from people outside their Notion workspace and what you ended up doing. Open to feedback too.

https://rowdrop.us/

https://preview.redd.it/e88p72jpyl1h1.png?width=970&format=png&auto=webp&s=50556269803570a128c14476a5631ef0a79e4308

https://preview.redd.it/6gpj45jpyl1h1.png?width=1427&format=png&auto=webp&s=ba048142bdb559d55627d6a0f54317dc8c0a92b7

https://preview.redd.it/i4azz1jpyl1h1.png?width=1319&format=png&auto=webp&s=fa02a59e0cc95aeb960c8323860a5475eb35e9a8

https://preview.redd.it/9mdwi2jpyl1h1.png?width=673&format=png&auto=webp&s=b81587127f3ddb7b00563367082873036fba6fa0

reddit.com
u/flowserviq — 5 days ago
▲ 3 r/notioncreations

Full Developer OS. Boost productivity and get things done

You can get 80% off of all my new notion templates with the new code "NOTION80"

As a programmer myself, I use notion alot to track projects, leads for my apps, and other things I might not keep in my head. Tracking projects is a very good skill and habit for any developer out there, weather you are by yourself like me or working in a team, Notion is an amazing tool to help you and your team thrive. My template includes:

Advanced Project Management System
Integrated Bug & Sprint Tracker
Developer Knowledge Base & Snippets Library
API Vault with Organized Developer Resources
Goals, Habits, Analytics & Productivity Dashboard

Any support is helpful, thank you!

https://preview.redd.it/m8jbc1ix3j1h1.png?width=1536&format=png&auto=webp&s=493b9cf259359802cec28f338760e0f90c346847

reddit.com
u/luckymcdumpy — 5 days ago
▲ 2 r/notioncreations

Premium business notion template

Hey everyone, I recently built a Notion “Startup OS” to help organize projects, clients, finances,content, goals, and daily business tasks all in one place. I originally made it for myself because I was tired of jumping between spreadsheets,docs, and different apps just to stay organized.I tried to keep it clean, minimal,and actually practical for everyday use instead of making it overly complicated. It’s designed mainly for founders, freelancers, creators,and small teams who want a centralized workspace for running their business.Would love some honest feedback on the design, layout, features, or pricing before I continue improving it.

reddit.com
u/luckymcdumpy — 7 days ago
▲ 5 r/notioncreations+1 crossposts

Anyone else write notes on iPad but manage tasks in Notion? I built something for that.

I'm building Penlog for people who think on paper but live in Notion.

The basic idea: write naturally with Apple Pencil, and the things you wrote — open tasks, meetings, scratch notes — show up in Notion without you retyping. The original page stays as the source.

I built it because handwriting is how I plan. My prior workflow was the standard one: GoodNotes export, PDF into Notion, Notion AI to pull the text out, tasks created by hand. The page lost something in the round-trip. Penlog turns that into one step.

https://preview.redd.it/aiuk4lo2fc1h1.png?width=1672&format=png&auto=webp&s=08746605ee9360053596ba3a6132857de6e07091

What's live today:

• every page is searchable by what you wrote — Penlog reads it as you're writing

• tasks, events, and notes are pulled into structured pieces

• tasks sync two-way to a Notion database (toggle done on either side, the other updates)

• the original page stays attached so you can always go back to your own ink

Worth noting alongside this: Notion's Developer Platform release this week — External Agents, native MCP, the new Workers runtime — is explicitly opening Notion up to tools that turn external context into something Notion can read. Penlog's pen-to-structured-data flow is the input shape for exactly that.\

In TestFlight now, free during beta. iPad with iPadOS 17+ and an Apple Pencil.

https://penlog.app

Curious if anyone here is hand-writing into Notion today — what does your path look like? GoodNotes → PDF → Notion AI was the one I knew best, but I'd bet there are other patterns I haven't seen.

reddit.com
u/hermjohnson — 6 days ago
▲ 1 r/notioncreations+1 crossposts

Est ce que la vente de templates vaut toujours le coup ?

Bonjour, ça fait un moment que je suis en train de creer des templates que je teste moi meme sur le long terme avant de les rendre disponible / les vendre. Mais je me demande si c’est vraiment rentable et si ça marche toujours autant.

reddit.com
u/Medinote_HQ — 7 days ago
▲ 5 r/notioncreations+1 crossposts

The Best Minimal Habit Tracker.

I created this Habit Tracker to track mydaily habits and routines, allowing me to monitor my progress and build positive habits.

If you are interesting in this template, and really want to level up your habits.
You can check this template here: https://krislovesmatcha.carrd.co

Free for First Five Only 🛎️🛎️🛎️.
Grab Yours Now

u/krislovesmatcha — 7 days ago