Quoted 40k+ to migrate to QBO
I’ll start with saying I am by no means experienced with QB, I have an IT background and am just close with the accounting/finance department.
We currently use QB2019 (or possible 2021?) in a small multi user scenario (~4 people) and have recently gotten connection issues with said users where the admin has to reset and/or repair the file. It has grown to almost every day. We’ve ran the “FileDoctor” and it says the file is “clean” or the “We couldn’t find anything wrong” prompt and it starts working again.
Finance isn’t my role but I try to give my input when I can.
I told them with the size of the company, it would probably make more sense to migrate to QBO and forego the entire shared database/network issue. They started looking into it and the owner wants to hire an outside source to handle it all. Finance just got the quote back and it was around $40k. I don’t exactly know how big the file is (accounts wise) but the file size is only 180MB.
Everything online says it’s simple and QB will even assist just because they want to get you on their subscription model, I just don’t want to bite off more than I can chew and have it blow up in my face but I can’t fathom it actually costing $40k.
It’s a small business, about 30 employees.
I’m asking if $40k is actually reasonable.
If a migration for a small business is doable in house.
What type of prep work could I help either of finance decided to do it themselves.
If there’s any tried and true guides or walkthrough I’d be more than happy to read up on it.
I’d much rather see that $40k invested elsewhere in the company.
EDIT:
Thank you all for confirming my suspicion. I urged management to listen to finance and asked why we wouldn’t get competitive quotes. Apparently, the owner just took a referral and didn’t question anything.
I’m helping finance get quotes now. She gave me a screen shot of a “product information” which has usage information (some info below):
File Size: 177k KB
Page Size: 4096
Total Transactions: 29429
Total Targets: 145109
Dictionary Entries: 545
DB File Fragments: 2
List Info:
Accounts: 172
Names: 5444
Customers: 5061
Vendors: 245
Employees: 67
No payroll. No inventory.
I’m not sure how far back the data goes.