r/QuickBooks

Every year I put all transactions manually in the journal and I wonder if it could be easier.

I have multi-currency bank account with Wise and I publish accounts with TaxCalc.

I understand I could connect to the bank account and upload invoices. But what are the practical results?

QuickBooks is barely holding it together as it's not really multi-currency in the first place. I have a hard time believing this would actually work well with keeping track of liabilities, intellectual property, loans, taxes, refunds and so on. I checked out the accounting rules section, but nothing seems to relate to journal entries, it's rather keeping track of liquidity.

I hope for some great AI solution that could save me lots of work, but I'm skeptical. Can QuickBooks handle slightly complex use cases or is it mainly used to collect information for accountants?

Been a business banker over 10 years, mostly with small business clients. Looking at whether it makes sense to build a QBO alternative. Nothing to link, no waitlist, not naming anything. Just want to know if what I'm seeing lines up with what you deal with.

The complaints on this sub are pretty consistent and i hear them from my clients. Prices going up, features moving to higher tiers, bank feeds breaking, payroll being a mess, job costing that sort of works but not really. The Intuit login consolidation with Mailchimp and TurboTax hasnt helped either.

Instead of asking what you dont like (you've said it already, a lot), here's what I think the actual problems are. Tell me where I'm wrong.

Job costing is a bigg gap. Projects module in QBO is fine on paper but nobody doing real project work uses it seriously. Cost codes, WIP, committed costs should be first class objects, not tags stuck on an invoice.

Period close doesnt actually close anything below Advanced. You can still post to closed periods with a soft warning. Thats not what closed means anywhere else in accounting.

$99+/month for Plus is a lot for a 3-10 person shop when you look at what you actually get. Paying a full seat for someone who only enters time is dumb.

The accountant is the reason people stay. If the CPA cant work in the tool, none of the rest matters.

Three questions I care most about:

If all of the above worked well, what would still stop you from switching? Data migration, retraining staff, accountant wont touch it, integrations, something else?

What one workflow would need to work on day one for you to actually consider a switch?

For the accountants and bookkeepers specifically, what would a portal need ot do before you stopped pushing clients toward QBO?

Not pitching, not collecting emails. Will read every comment.

I just started working on a project at a medium sized nonprofit which uses Gusto. I am pretty good with QBO but new to Gusto. They are assigning expense categories in Gusto now but are doing a lot of manual work for classes, locations, and projects.

• They will use classes to track expenses by project, fundraiser, and admin.
• They will use locations to track 3 facilities and one for general.
• They will use projects to assign spending by grant.

I want to confirm that Gusto does not handle

• projects
• locations
• more than one department per employee (classes)

If this is correct, I am hoping for some advice on best practices for using these QBO dimensions.

I had a feeling this would be a nightmare. I got this email last night: "Payroll tax withdrawal receipt" for $168 for Federal Unemployment (940) tax period ending 12/31/2026. This was not due until next year.

https://preview.redd.it/em25bfrhnuah1.png?width=965&format=png&auto=webp&s=aa5c76d8b7dd2bc724db7d2e1e53f32ce29d9372

Anyone else getting sick and tired of the constant price increases while they increase the amount of bugs and give us this "AI" crap we don't want.

I am sooo over Intuit, and starting to look elsewhere.

Paypal now works through Integrated transactions. It will automatically post income but I want to add a class to every transactions posted through Paypal and THEN have it auto post. I don't see a way to do this but thought I would ask the experts. Thanks

Hey

So I have a client who we’re doing usual clean up work for.

On his account he has two companies both with very similar names. Johns Bakery LLC & Johns Bakery 123

The first company was a dummy which he used to test things.

The second was the actual company which has all the data which was recently migrated from QBD.

So when we migrated to QBO we asked him to pay for the migrated companies subscription. He accidentally paid for the dummy one, for a full year.

Is there any solution or quick fix, can I contact Intuit and get some type of credit?

I’ve been asking the client for 2 weeks now and he really doesn’t want to take the hit and purchase the other subscription.

I can’t believe I have to pay for this software

It keeps forgetting my category rules, some transactions it works on and other nearly identical transactions have been randomly categorised as something completely different and inaccurate? Like what’s the point of making rules if QB is going to ignore them ??

I feel like I’m completely botching my taxes because I have no clue what’s going on in this confusing ass website

Needed to rant!

20+ year I.T. support vet here, formerly in love with QuickBooks. I formerly found the Desktop product to be solid enough, for many years, and, although Intuit tech support was quite lacking, I.T. departments did still have some control. Fast forward to now: regular, exorbitant, borderline extortion-level price increases. Sunsetting of the desktop product. Forcing Desktop updates on all users, far too quickly than before.

What if Intuit did this on PURPOSE, because they KNEW that the writing was on the wall? They had a desktop product that was probably widely pirated that they were making $0 on, and they knew, or reasonably believed, that AI and other entrepreneurial startups were gunning for them. So they decided to fleece the last customers who are on desktop, and force everyone else to their cloud, hence eliminating pirating and “ten x-xing” profits. If the AI apocalypse never comes, they just make a whole bunch of that sweet, sweet monthly recurring revenue. And if it does, well at least they got to buy some more boats in the meantime. Thoughts?

I’ll start with saying I am by no means experienced with QB, I have an IT background and am just close with the accounting/finance department.

We currently use QB2019 (or possible 2021?) in a small multi user scenario (~4 people) and have recently gotten connection issues with said users where the admin has to reset and/or repair the file. It has grown to almost every day. We’ve ran the “FileDoctor” and it says the file is “clean” or the “We couldn’t find anything wrong” prompt and it starts working again.

Finance isn’t my role but I try to give my input when I can.
I told them with the size of the company, it would probably make more sense to migrate to QBO and forego the entire shared database/network issue. They started looking into it and the owner wants to hire an outside source to handle it all. Finance just got the quote back and it was around $40k. I don’t exactly know how big the file is (accounts wise) but the file size is only 180MB.

Everything online says it’s simple and QB will even assist just because they want to get you on their subscription model, I just don’t want to bite off more than I can chew and have it blow up in my face but I can’t fathom it actually costing $40k.

It’s a small business, about 30 employees.

I’m asking if $40k is actually reasonable.
If a migration for a small business is doable in house.
What type of prep work could I help either of finance decided to do it themselves.
If there’s any tried and true guides or walkthrough I’d be more than happy to read up on it.

I’d much rather see that $40k invested elsewhere in the company.

EDIT:
Thank you all for confirming my suspicion. I urged management to listen to finance and asked why we wouldn’t get competitive quotes. Apparently, the owner just took a referral and didn’t question anything.
I’m helping finance get quotes now. She gave me a screen shot of a “product information” which has usage information (some info below):
File Size: 177k KB
Page Size: 4096
Total Transactions: 29429
Total Targets: 145109
Dictionary Entries: 545
DB File Fragments: 2

List Info:
Accounts: 172
Names: 5444
Customers: 5061
Vendors: 245
Employees: 67

No payroll. No inventory.

I’m not sure how far back the data goes.

I started working with a certain company, and received an invite to their Quickbooks. I was able to get into my account with my already functioning email. Two weeks ago, I was able to enter information into the company's quickbooks account with my user account. But since last Friday, I click on the link showing my email address and it just tells me this. Yet, the supervisor is able to still see me as a user in their quickbooks system. Does anyone know what is going on, or have faced this problem before?

I’ve passed the appropriate tests to earn “Gold” tier status with the goal of sourcing clients via Quickbooks Pro Advisor directory. I have been on the phone twice for near a total of 2 hours trying to figure why when I upload my ID and try to publish my Pro Advsior profile, a “cannot create a case, please try again later” error comes up. The answer I was given both times from customer support was the back end IT support will email me directly when it is fixed. It’s been over a week and a half now and I’m anxious to get myself online. Has anyone else experienced the same recently? Is there a timeline they usually have? I don’t know what else to do other than keep calling…

I have a client who recently moved to QuickBooks Online Advanced and wants to take advantage of the built-in fixed asset and depreciation features. The catch: they have several years of assets already on the books, posted through traditional journal entries in a register outside of QBO.

Before I dive in, I'd love to hear from anyone who has gone through a similar conversion. Specifically:

- How did you handle the existing assets? Did you enter them manually into the Fixed Asset Manager with their current book values and remaining useful life, or did you do something else?

- Did you backfill historical acquisition cost and accumulated depreciation, or start fresh from the conversion date?

- Any gotchas or things you wish you had done differently?

Any advice on the approach, or warnings about what not to do,would be really appreciated. Thanks in advance.

Is anyone else stuck and unable to complete the setup for the automated tax change?

The deposits were placed into the bank account on Monday. The screen is stuck on, "We're getting your bank account ready," but there's no place to input and verify the micro deposits. I've tried in both the Payroll Overview section and Payroll Settings.

After almost three frustrating hours with QuickBooks and multiple reps, the last one was finally able to look into it and said that several customers are facing the same issue. Curious if anyone else is also dealing with this. I so wish QuickBooks hadn't made this change

Just found out that plus subscribers can no longer schedule the distribution of reports.

I am a small contractor. We have been using QB for several years and have built a database of customers. We are considering moving the basic operations of QB to the Housecall Pro CRM system that we use. We just had a meeting with HCP regarding switching over and he said that we can't simply export the database to HCP.

The issue is that our products are warrantied and we need to know what product a customer purchased just in case we get a warranty call. My daughter handles the admin stuff and she said that she doesn't think the product purchases would be exported to Excel should we export the database to an Excel file.

So, that's my question: If we export the database to Excel, will all of the customer data be transferred?

Thanks!

like everyone else, Inow hate QB.

Their pricing is inadequate for small business and their interface is problematic and ever changing for small business owners like me who can do most things one self to be frugal.

The only multicurrency version option I have for my small business (just me) is Essentials ...that rate goes to 70$/month as per an emaill I received this morning.

If I "upgrade" to Plus I get an offer of 44/month for 6 months then 110/month is full price . so more if I stay a year. I Guess I go for 6 months then cancel and move away.

What alternative sofware can I use for my easy small Cdn business with multi currency?