I coordinate multiple projects at the same time, and there’s something that has been happening more and more often.
During the day, I’m in meetings, answering messages, tracking decisions, switching priorities, remembering what someone promised, and trying to keep a bunch of loose threads in my head.
In the moment, everything feels clear.
Then three weeks later someone asks, “What did we decide about this?” and that’s when the problem starts.
It’s not that I don’t take notes. I do. I have Notion pages, docs, tickets, saved messages, random notes, and meeting summaries.
The problem is that none of that helps much when I need the full context.
Having a transcript is one thing. Knowing that today’s decision contradicts something we discussed a month ago is something else. Remembering that someone already committed to the same thing twice before is something else too.
The exhausting part isn’t just the meetings. It’s everything after them: writing follow-up emails, updating tickets, posting status updates, remembering who owns what, and connecting one conversation to another.
A lot of that work happens at night, after my calendar says the workday is over.
So I started building a desktop app for myself.
The idea is simple: capture meetings without adding another awkward bot to the call, help turn conversations into concrete actions, and build memory across meetings.
I don’t want another place to store notes. I want something that helps me remember: “this came up before”, “this is still unresolved”, “this decision changed”, “this person owns this”.
It’s still early, and I’m trying to talk to people who actually live this problem.
If you manage multiple projects, clients, or teams, how do you keep track of all the context that builds up between meetings?