u/IntelligentHome4267

I was at the grocery store last week and saw this specific brand of ravioli (Rana's) that one of my college friends loved. I decided to take a photo and text her in the car to tell her I was reminded of her. I ended up getting my groceries, going home, putting them away, and moving on to other chores. I completely forgot to text her. Only yesterday did I remember and text her.

Turns out she really appreciated me reaching out and had said she really needed a friend today, even if it was later than I expected to text her. I used to go months without texting someone. They would text me, three months would pass, and then I would feel guilty and not respond out of anxiety.

Check in with your friends and text them even if you haven't spoken in months.

I'm weirdly proud of my hobby of creating digital art! I love making zentangles and stepping back to see my beautiful art. What do you do that you are weirdly proud of too?

I type fast and have trouble processing words when there is a bunch of text on the screen. I have sent emails that say "I am defiantly coming to the meeting" instead of "definitely." I have sent "I am excited to meat you" to a new client. I have sent an email that was so full of typos my boss asked if I was having a stroke.

Now I read every single work email out loud before I send it and take a few extra moments to be able to catch those typos and weird tones. Doing this, I am able to catch sentences where I accidentally sound sarcastic or angry. Most importantly, it catches the emails where I forgot to attach the attachment.

It takes an extra 45 seconds. It has saved my job at least twice.

I work from home managing multiple clients. I tried to take detailed notes on every call, but I quickly learned that doing so caused me to miss half the conversation. I would then spend so much time after trying to reorganize my notes and figure out what I meant.

I was doing too much and not being able to be present for the meeting.

Now I record every client call (with permission, obviously), and I spend the first 10 minutes after the call doing three things:

1. Write down the one decision that was actually made
2. Write down who is doing what by when
3. Draft the follow-up email while the conversation is still fresh in my head

I then sometimes will go back in the recording to ensure I got my notes down correctly.

My post-meeting admin work went from 45 minutes to 10 minutes by doing this. That is 35 minutes per call. If you have three calls a day, you just got back almost two hours.

The thing that was saving me from forgetting the meeting was actually stealing my entire afternoon.

Edit: Since people are discussing workflows, I have decided to use a calendar with strict focus blocks, a to-do app with one-task-at-a-time rules, and an AI agent that auto-summarizes my meetings like suggested. Instead of reacting to everything in real time, I review all my summaries in a single focused block and have the agent draft my follow-ups based on the client’s specific preferences. Happy to share details on the setup if anyone wants them!

I started doing this out of desperation because I had 40 tabs open across different projects and it was chaos. Chrome lets you create Tab Groups with custom colors. I gave each client a color, and suddenly switching between them felt way less jarring because my brain already knew "pink = Client A" before I even read the tab titles.

I do the same with Google Calendar. Each client has a separate color, travel time is light green, appointments are dark green, social events or going out is yellow, my part time job is red, and other meetings are lavendar. Now I can scan my entire week in about 3 seconds without reading a single word. Tiny change, massive difference.

Hey everyone, I'm a freelance EA and I've been using Littlebird as an alternative to ChatGPT. It runs on Mac and basically remembers your screen context so you don't have to keep explaining what you're working on.

If anyone is planning to upgrade their account, you can use my referral code during checkout: 795D6R97

It credits both of our accounts with 2 months of the Plus tier. You can just search Littlebird Chat on Google to find the site. Hope it helps someone else juggling too many clients right now!

What is Littlebird?

It's a Mac-based AI productivity assistant. Unlike ChatGPT where you have to constantly re-upload files and explain your context every time you open it, Littlebird runs passively in the background and observes your screen. It learns your work over time, so you can ask it to recall details from meetings, documents, or emails you were looking at days ago.

What do you get?

2 free months of Littlebird Plus.

What do I get?

2 free months of Littlebird Plus.

How to redeem:

1. Go to https://littlebird.chat
2. Create an account
3. Use referral code 795D6R97 when upgrading to the Plus tier.

I'm a freelance EA managing multiple clients, and it's the only AI tool I've found that genuinely helps with the "where did I leave off?" brain fog when juggling multiple projects. It's Mac only right now.

I work full-time from home as a freelance Executive Assistant, managing multiple clients. When I first started, I wanted to seem highly responsive...so I’d reply to emails at 8:30 PM.

The harsh truth I learned: If you show people you are available at 9 PM, they will expect you to be available at 9 PM forever. You don't work from home; you just live at work.

My biggest life hack is my strict 6:00 PM hard stop. If a client emails me at 6:15 PM and I happen to see it, or if I get a burst of late-night inspiration, I will draft the reply right then so I don't forget. BUT, I never hit send. I use the "Schedule Send" feature for 8:05 AM the next morning or for Monday morning if it's a Friday evening.

It gets the task off my plate and out of my brain, but it protects my physical boundaries. It trains them that my office hours are my office hours, period. Protect your peace and let the robots send your emails in the morning!

Edit: I do this and still get paid for the few minutes it takes me to draft and schedule send. I also do this hack for when I work on the weekend. Let me know if you have any tips that may be better than this!

Edit 2: Woah...did not realize how much of a debate I'd stir up!

Hey guys, if anyone wants to try Littlebird AI, my referral code is 795D6R97. It gets you two free months of the Plus plan (normally $20 a month, so you get $40 in credit).

I am a freelance EA, and I basically stopped using ChatGPT because of this app. It runs on my Mac and actually remembers what I am working on across my different client folders. I do not have to type out lengthy prompts explaining a project's background anymore. I just ask it to draft an email or break down a task, and it already has the context.

If you struggle with context switching or just hate reprompting standard AI models all day, it is definitely worth it.

The code is 795D6R97 again, and you just enter it when you create an account.