Long read: framing performance improvement plans with bosses
I work for a really demanding company in the human services/ direct care industry.
I’m a supervisor and it’s an extremely high feedback job with a lot of visibility from our director/ management team. My position is mainly a dual role that handles service program facilitation for disabled adults, and as the supervisor for our direct care employees. Along with the training, schedules, and hiring for each residential setting.
Recently, we’ve been plagued with staffing issues which have doubled the hours and workload for the supervisors.. We are working up to 80 hours per week, and because of the short staffing, some things get missed or just not done.
Because my specific position has sooo many different responsibilities, role clarity has been an issue, and I’ve seen 8 peers start AND quit after only a few months.
Our management team recently decided to put the entire supervisory team on a performance improvement plan. They added a ton of incremental steps and objectives for wanting us to do better, but with no actual training plan.
I was asked by my supervisor to set a list of personal goals that I want to achieve that align with this plan, and action steps that I’ll take to get there. I sent this out and received a response from one of our managers that we shouldn’t be setting personal goals for ourselves until after this performance plan has concluded in 90 days.
This seems very confusing and counterproductive and backwards… I’ve been in management for several years and have a lot of experience designing and setting performance action plans for employees. Framing a plan and having employees set goals is a pretty standard way to help an employee participate in their performance and ultimately be successful.
However, when I ask these questions and push back for clarity and understanding, I’m almost met with defensiveness, as if I’m challenging what our managers are saying. When really, I’m just trying to make sure I’m successful with what they’re expecting from me.
I told my supervisor and his boss that if we aren’t collaborative and if I’m not a part of my own improvement plan, then what’s the point of actually having one in place. I was told that I over complicate things and create difficulty where it isn’t necessary. They’ve also told me that our directors struggle to see everything goes on at our level - I asked why our directors wouldn’t work to gain clarity or a whole picture of what goes on at our level. And I’m usually met with shoulder shrugs.
They’ve also failed to provide competency training guides when I first started, follow through on regularly scheduled check-ins, or even give a clear job description. I’m also told that I do many things well - I’ve been told that my documentation is great, I follow-up, and complete my daily tasks. HOWEVER, there’s just “things we all need to work on because things are falling apart.”
Truth be told, I don’t even think our management team knows what the problem is, or how to fix it. I’ve told them many times that I feel like the supervisors at my level are just the fall guys to place blame somewhere when things go wrong as a company — I’m usually argued down when I say this.
I feel really frustrated. Am I the problem, or am I working for a broken company that can’t see its own problems?