Recurring task keeps coming back 1 day after completion instead of on the fixed schedule date — how do I lock it to the calendar?
I run a WordPress development agency. Alongside building sites, we do recurring maintenance for clients, and I manage this in ClickUp with my team.
What I'm trying to do:
I want a maintenance task to land in my employee John's list on a fixed date — the 1st of every other month (July 1, Sept 1, Nov 1, etc.). John does the work sometime over the following weeks and drags the task to Done. It should then sit in Done until the next scheduled date, at which point it returns to his list automatically.
The problem:
The task comes back one day after he completes it, not on the next scheduled date.
Example: The task is due July 1 and appears in John's list. He does the work on July 22 and moves it to Done. Instead of staying in Done until Sept 1, it bounces back into his list on July 23. If he then completes it again, it returns the next day, and so on.
What I want instead:
The task should only return to John on the 1st of the scheduled month, regardless of when he completed it. If he finishes on July 22, it stays in Done until Sept 1. If he then finishes on Sept 4, it stays in Done until Nov 1. Completion date should not affect the trigger — only the calendar should.
This way my overview stays clean and I can see at a glance what's genuinely still outstanding versus what's already been handled this cycle.
My current setup:
- Recurring: Custom → Every 2 months → on date → 1st
- Trigger: "On a schedule"
- Recur forever: ✅
- Update status to: TASK JOHN ✅
The only trigger options available to me are "On status change: Complete," "On status change: Done," and "On a schedule." I'm already using "On a schedule" but it still re-triggers based on completion.
My question:
How do I configure this so the recurrence is locked to the calendar date and completely ignores when the task was marked Done? Is "Create new task" the right approach here, or is there a way to make the status-based recurrence behave on a fixed schedule?
Thanks in advance.
IMAGE: Dates is set for tomorrow because tomorrow is also 1 of july but it's set every 2 months on the first so thats why its also tommorow :)
