r/clickup

Is it the number of Admins? Members?

We’re team of 5 managing properties (mostly business) and we’re trying to get more organized with tasks and day-to-day operations. Right now things are coming from all sides (calls, WhatsApp, emails, random conversations…), so we want one place where the whole team can track everything.

What we need:

• shared access for the whole team
• private/internal only access
• tasks with subtasks/checklists
• assigning tasks to people
• deadlines + reminders
• comments/updates inside tasks
• decent mobile app or access

We’ve looked at Google Sheets, Microsoft Planner,, and ClickUp.

ClickUp currently looks promising, but I’m wondering how it works in real life for smaller operational teams.

Main questions:

• Is it too much for a 5-person team?
• Is it easy enough for non-technical people?
• Does it become messy when there are lots of small tasks?
• Is the free version enough to start with?
• Anything else you’d recommend instead?

Also, at the moment, for whatever reason, when I click to Sign up, it does NOTHING. Chrome.

Genuine question because I’ve noticed a lot of startups end up paying for big systems but only using maybe 20–30% of the platform.

At what point does a tool become too complex for a small te

Is that normal? I activated a plan trough a discount free code and it was supossed to renew december 2026 and I´ve been charged yesterday.

¿How can I get my refund? I´ts very weird that there was no indicator of a billing as of today.

I really need a filter for all tasks view per mentions and filter per client. Since I’m running this 400 projects at the same time in ClickUp is totally insane answer all the mentions for me and not even possible to filter or prioritize that. this is a basics on teams and other tools. Thinking seriously in moving out to another tool!

Hey,

I just added a new custom field called “Company” using the plus button, but it seems to be hidden. It hasn’t been configured yet because I can’t access the field. The field type is “Relationship”.

https://preview.redd.it/voam99b7eq1h1.png?width=1162&format=png&auto=webp&s=b56f62f4f97f34c6ef5833bc5c6ff3f2193435d1

I’m very old school and use the terminal a lot. I wanted a simple interface to figure out quickly, “what should I work on next?”

So I made a little command line app. Over this year it’s gotten more advanced.

Recently I realized Claude can use it very efficiently. Way faster and easier than the MCP server, though the MCP has a lot more features.

So I published it to pypi as “cupt.” Cupt stands for ClickUP terminal.

pipx install cupt
cupt auth
cupt list --mine

If you like the terminal or want a more powerful tool that your ai tools can use, go check it out. Or have Claude check it out for you.

P.S. it supports offline mode. So if you want to get stuff done while offline you can.

Just got logged out of everything and now trying to log in with Google, its just stuck at the login screen

I'm now to the point where we are just using ClickUp for task management and time tracking with hierarchies of Customer (Folder) > Project (List) > Milestones (Task) > Subtasks. I was tired of waiting on better portfolio views so I used Claude to build a dashboard. Everything else like notes, chats, forms, etc. We've moved to other tools because of either poor performance or missing features in ClickUp. My external dashboard load really slow which I think is because of CU's API.

Is there a simpler task management existing tool that has an efficient API? I'm thinking I may be better off using AI for reporting and to integrate into the tools we have migrated to.

Hello, I am currently working on a project that requires subtask creation via automation, and I'm looking for a way to create a subtask with a due date generated relative to the parent task's due date. I can't seem to find a way to make this work right now - is there something I'm missing?

To help out, I'll describe the situation in a bit more detail. I work in a theater, and have built out a template that generates a set of subtasks with due dates relative to when a show loads in (from what I understand, you are currently unable to set relative subtask due dates based on a parent task's start date, so I'm having to use a workaround and am setting the parent task's "due date" as the start of the show, then things generate backwards from there. It's clunky, but it's been working fine. Would love to see this changed in the future). Once planning on my end is complete, I would like to be able to press a custom field button that will then generate a subtask with due dates relative to the parent task's due date. From there, I would assign those subtasks to individual employees (via automation) so that I can keep track of who's completed what, and who I'll need to check in on.

Is there any way to do this? I would appreciate any help.

EDIT: I don't know what I was thinking, the title should read "Automate Subtask Due Dates Relative To Parent Task Due Date". Welp, too late to change it now.

Hey Everybody and especially ClickUp-

Open letter here. If there's something broken in the software, just document it on the status page. I couldn't search in my desktop app.

https://preview.redd.it/mbq99i1k0r0h1.png?width=1334&format=png&auto=webp&s=3e4b7ae134b0eab5b44275acb3109c81bb20bcb7

Went to the effort of troubleshooting after finding no entry on the CU Worldwide Status page. Checked the web app (which could search). Refreshed the desktop app. Uninstalled/reinstalled the desktop app. Then Uninstalled, deleted the AppData, and reinstalled, still no resolution. About an hour of poking around.

After evading the AI bot to talk to an agent, found that this was a known issue. That is not a problem in my book. It is just that I lost an hour fixing something that was broken server-side.

https://preview.redd.it/i9oioaj81r0h1.png?width=903&format=png&auto=webp&s=0171c6b8c6e8da203953ca197649e9b2a6008024

https://preview.redd.it/oakknnkc1r0h1.png?width=891&format=png&auto=webp&s=776bfdace298f1454cf73fa3b24654c222cf7bd3

It almost seems like a culture-thing. To be avoidant of a known issue.

https://preview.redd.it/w4pmuq5i1r0h1.png?width=847&format=png&auto=webp&s=9653441184e16aa284f7a9a78794df1bedbbf8d4

Not mad at ClickUp. Love the tool. I haven't had my pocket picked by weird AI charges or anything. Just want my hour back.

I want so badly to love this platform. The price is on par with my budget and required features and the interface is relatively intuitive. I'm currently trialing the free plan and will get the "business" plan if I can get the basics set up to my satisfaction. Where I'm getting stuck is a behavior that has thousands of user votes to improve, which is that sub-tasks can only use the same progress statuses that the parent task uses. So if I have a table with the task type customized to "Cases" (legal cases), and I want to track stages like pre-litigation, litigation, settlement, etc., I either have to use a custom field for that which is less intuitive because the dropdown field type doesn't really indicate progress the same way, or I can't track progress of sub-tasks because the task "follow up on discovery request" should be "not started, in progress, done" or similar.

Are people using relationship fields to get around this? So in my situation I would have a table of Cases and a separate table of Tasks that are related to each case? I'm open to doing this but it seems very cumbersome.

My company has an external time reporting but I would like to import the time into Clickup. Ideally I would like to see how much time is spent on and Open Job and then also see who is working on what. We've had trouble keeping up with assignments in Clickup and we have to do time tracking the current way due to payroll/accounting systems and processes. I can easily get an export of the time to import but when I tried to experiment with that it ended up making each time entry a new "task" . Any suggestions on how to best set this up?
thank you!!!

Several past posts have expressed frustration in response to a lack of clarity about the features and limits that require an upgrade to the Business Plus plan. Today, I was once again presented with an error telling me that I need to upgrade to Business Plus to use a specific feature, so I decided to ask AI to help me get some clarity regarding what requires the Business Plus Plan as opposed to the Business Plan. ClickUp Brain and BrianMAX failed to provide a useful answer. ChatGPT was able to generate a helpful report, so I thought I would share it with the community since we have not been able to get clear and comprehensive answers anywhere else.

This report provides an executive summary followed by a table that details the differences between the Business and Business Plus plans according to official ClickUp sources. Hopefully it will be of some use.