Half of our travel spend is for people who don't work here, surely this isn't right
I run the operations for a 90 person company and a big chunk of the travel I book is for people who aren't on our payroll. Candidates flying in for on sites, a couple of board members, contractors we bring in for installs, the odd spouse when its a visit.
None of them have a login for our booking tool and I'm not setting one up for someone who flies once, so it goes on my personal card and I expense it back, which means half the trips sit in the booking tool and the other half sit as a lump on my expense report, and finance ends up pinging me to work out who each one was for. I'm not doing anything dodgy but nobody except me could really tell either way, which cant be great for them
Finance asked me last week what we spent flying candidates in for Q2 to see if my number matched their total, and I had to go through my own card statements line by line to work it out. Anyone else booking for non employees, how do you keep it out of your own expense report