Right to work on file is not fully compliant with gov guidelines
One of my HR colleagues has recently left the company to move onto a new role. At this company, she managed a lot of the new starter process and documentation, in particular collecting their right to work.
Since she left, I've recently noticed that some of the right to work saved to file doesn't meet the full criteria for right to work checks. Some of the older copies on file are in black/white and a bit blurry, some are slightly cropped at the edge of the document on file, and quite a few are missing a record of the date it was checked and by whom. We have the documents for all, but there's clearly been a few where it feels like the process has been rushed and not done correctly.
Is the only course of action for me to go every right to work we have on file, and ask for any of the affected employees to bring in the documentation again so we have a fresh copy on file?
Am I right to assume that without doing this, there is a risk that it could be checked by the home office and leave us without a statutory excuse? Would that also apply to all the documents we have without a signature/date of check attached to them?