Downloading QBO data - Advice needed
Hello,
My husband and I own a very small construction/remediation business. We have been using quick books office since 2021 and hired a local bookkeeper to manage our bookkeeping. We do not like quick books because it was auto reconciling our transactions and making mistakes; for example, it would log all home depot purchases as materials when we end up buying lots of tools there. The bookkeeper refused to manually reconcile and correct issues leading to all sorts of mistakes, among other issues. We pointed out reconciliation issues and she went off the deep end, making accusations that we tampered with the books to commit tax fraud, when it had been years since we last logged into QBO. Needless to say that the relationship ended.
We decided to save the $1500/month we were paying her since things are slow right now, and I will be doing the bookkeeping in Xero. I am taking classes through the NACPB to help develop my understanding as I have a different career background. I am currently downloading data from quick books so we have it on file in the event of an audit and so we can cancel this monthly subscription.
These are the files I’m downloading, is there anything else I should download for our records and in the event of an audit?
Balance sheets
P&L Statements
Trial Balances
General ledgers
Journal reports
Transaction details by account
A/R aging summary and detail
A/P aging summary and detail
Bank reconciliation reports
The audit log
Chart of accounts
Vendor contact lists
Customer contact lists
Thank you for taking the time to read this and any advice you may have to offer! I feel completely in over my head and I’m trying to not drown 🫠