u/xinlijiaocui

I am new to the field and the office (pre-award). Other than the online intake form of the proposal request, the office solely relies on emailing back and forth to get documents and information from PIs, as well as store documents in a shared drive. Do you guys have any record management system that can properly record emails, notes, allow PIs to provide documents, store the proposals. I can see the downside of emailing (1) things can easily get lost when handling a large volume of work (2) what if someone is unexpectedly out for extended period, others cannot easily pick up work to continue (3) no where to properly record what has been communicated if something happened. Because I am so new, I don’t even feel I am qualified to suggest anything. But this primarily replying email to prepare proposals has really made me wonder.

If someone you supervise has very heavy family responsibilities, the person has plenty of PTO, and often requests a couple of hours here and there to attend responsibilities outside work, the person gets tasks done on time. How do mangers truly feel about often needing small off here and there. Would you tell the person “you need to be mindful about deadlines, should not take off on the due date and the date before”. Thanks.