r/ProductivityGeeks

I work across growth and marketing in Web3, and in a small-team the role ends up covering a bit of everything.

I’m curious, which recurring task takes far more time than the value it creates?

In your case, what do you find yourself doing again and again every week that you wish was much easier? Have you found a workflow that genuinely helps, or are you still mostly dealing with it manually?

Let's help each other :')

I'm curious what everyone's daily workflow looks like.

If you had to pick just 5 desktop applications that you spend the most time using every day, what would they be?

Mine would probably be something like:

• VS Code
• Chrome
• Discord
• Terminal
• Spotify

Also, if there are any repetitive actions you perform dozens of times a day inside those apps, I'd love to hear about those too.

It could be related to your profession or personal development or even a side project.

Name the top 3 in your smartphone and let us know why you think they are the best.

Might be helpful for someone!

What app/s do you happily pay for monthly? And why?

Scheduling, no-show follow-ups, reminder calls, something else entirely? What's actually eating your time day to day?

I juggle several projects at once, and I kept noticing the same pattern: the first 30–60 minutes of any work session wasn’t work. It was reconstruction. What was I doing? What did I decide last time? Why did I decide it? Which option did I already rule out?

It got worse when AI tools became part of my workflow, because every new chat session has total amnesia. I was re-explaining project context to ChatGPT/Claude multiple times a day — the same background, the same constraints, over and over.

Things I tried:
**1. A “status” doc per project** — works in theory, dies in practice because updating it after every session requires discipline I don’t have at 11pm.
**2. One giant running log** — became write-only. I never read it back.
**3.Just relying on memory** — fine with 2 projects, collapses at 5+.

What finally worked was changing *when* the capture happens: a 30-second log at the end of a session (“did X, decided Y, next is Z”) instead of a status doc I maintain separately. The end-of-session moment is the only time the context is all in your head anyway. Then at the start of the next session, I read the last 2–3 entries and I’m back in it within a couple of minutes instead of an hour.

I eventually built a small tool for myself that does this and generates the “here’s where you left off” summary automatically (contextos.tools if anyone’s curious), but honestly the habit matters more than the tool — even doing it in a notes app beats reconstructing from scratch.

Curious what others do for context-switching across projects. Is anyone else’s real time-sink the “loading state back into your brain” part rather than the work itself?

During work, there are waiting periods, for example from 2 to 10 minutes, during which there is nothing much to do. Usually, if you get distracted by something (like your phone or social media), you end up spending more time on them than you need to.

How do you fill such free time?

If you make lists of small, short things to do during this downtime, what do you do?

For quick questions, ChatGPT or any AI tool is enough.

But for problems that drag on for days, I end up with chats, screenshots, notes, links, and things I've already tried.

How do you organize all that?

Or do you not bother?