r/ProductivityGuide

▲ 817 r/ProductivityGuide+5 crossposts

I built a calendar you can actually customize

Hi r/iosapps!

About four months ago, I shared the first version of Hibi here. Many of you liked the app for its design and gave me great feedback, which I already implemented. I kept building, and version 3 now feels like a completely new app since you can now customize your calendar!

What it does (Answer): Hibi turns your existing Apple calendars and reminders into paper-like daily pages you can customize.

Why it’s different (Better): You can draw and write, customize the paper, arrange each page, create stickers and washi tape from your photos, and use Apple Pencil on iPad - so you remember your days.

Cost: The app is free to download, with no subscription. There’s an optional $6.99 lifetime in app purchase to unlock premium app icons and home screen widgets.

I’m the developer, and I’d love to hear what you think of how far it has come!

https://apps.apple.com/us/app/hibi-calendar/id6762520622

u/Rate-Worth — 20 hours ago
▲ 45 r/ProductivityGuide+15 crossposts

Mental Health x Idle Games = Another Stupid Monday

Another Stupid Monday is a simple mental health app / idle game where the player gets one doable task a week.

The tasks are based on principles from Cognitive Behavioral Therapy, but I tried not to overwhelm the user with overcomplicated terms from psychology books. However, the app's mascot, Charles, gives a simple explanation for every task about why it can improve one's well-being. If users want to learn more, they can click on the task name to explore why the task is helpful.

There are 100 tasks in total.

What problems does it solve ?

1. A lot of mental health apps overwhelm their users with features and to-do lists.
That's why Another Stupid Monday focuses on only one thing a week. It gives users space to let the task and its benefits sink in instead of spamming them with more to-dos.

2. A lot of people don't know what actions to take to improve their mental health.
Another Stupid Monday doesn't rely on the user's skill level to structure their own habits and goals. It offers low-threshold guidance to explore different activities users might not be used to.

3. Mental health is still a black box for many people (Accessibility Problem).
With Another Stupid Monday, I did my best to avoid overly complicated terms from psychology and psychotherapy to make it more approachable. Additionally, the app design aims to attract people who wouldn't normally use mental health apps. I also implemented more than 60 locales because many regions around the world are extremely underrepresented when it comes to localized mental health apps. Lastly, the app doesn't use a subscription model, so users who might already be skeptical of mental health apps aren't scared off.

Apple App Store: Download
Google Play Store: Download

Personal note:

Another Stupid Monday is my first app :) Feel free to leave any feedback.

u/AnotherStupidMonday — 2 days ago
▲ 6 r/ProductivityGuide+2 crossposts

I got tired of boring productivity apps, so my team and I spent 7 years building a better one

Quick note: MagicTask is currently optimized for the web. Our mobile app is coming next month! Thanks for all the support!

Hey everyone,

I’m Sudo Innominate, creator of MagicTask.

My team and I have spent about 7 years building and rebuilding it around one idea: productivity software shouldn’t feel like a chore to use.

MagicTask isn’t a task manager with gamification added on top. The entire experience was built around gamification from the ground up. Your work drives your progression through realms and dungeons, builds streaks, unlocks collectibles, earns rewards, and gives you a reason to keep coming back.

At the same time, we’ve worked really hard to keep it simple. Productivity software can get bloated fast, and we never wanted MagicTask to become something you need a training course to understand. You should be able to jump in, know what to do, and get moving.

It’s built mainly for teams of 10 to 200 people, but it works great for individuals too.

I want to get it into the hands of more real users, so the first 100 workspaces get 1 full year free.

Code: Reddit100
Link: https://magictask.io
Teaser: https://www.youtube.com/watch?v=DI0T3rOkHQE

Feel free to share the code with anyone you think could use it.

And if you try it, please tell me what you really think. Good or bad. That feedback genuinely helps us shape what we build next.

reddit.com
u/sudoinnominate — 2 days ago
▲ 107 r/ProductivityGuide+5 crossposts

My medication tracker hit 2,000 users and 4.8 stars. Reddit sent 40% of them, so here's a thank-you discount

A — Answer

Hey everyone,

I'm the solo developer behind Doz, a medication reminder app I originally built because I couldn't keep my own prescriptions straight. I've posted here before, and this community has been a big part of how the app got better.

Doz has now passed 2,000 active users with a 4.8 average rating. All of it is organic and word of mouth — I haven't spent a single cent on ads. I really appreciate that.

Here's the part that matters to me: roughly 40% of those users came from Reddit — from people here trying it, telling me what was broken, and telling someone else about it.

So I want to give something back: there's a 30% off offer code for Doz Pro at the bottom of this post. It works for everyone, it's good for 3 days, and you don't need to comment or DM me for it.

B — Better

Most medication apps I tried treat every pill as an isolated task: "take one at 8:00 AM." Real prescriptions aren't like that. Medications belong to the same treatment; they have food timing, they run out, they need refilling early, and they end.

Doz is built around prescriptions, not a flat list of reminders. You create a prescription, put the related medications and instructions inside it, and follow the treatment as a whole instead of decoding a long list of individual pills.

What's new since my last post — all of it built on feedback from people here:

Prescriptions now behave like actual prescriptions. This was the most-loved feature, so it got the most work:

  • Prescriptions have a duration and an end date
  • You can attach your doctor's name and contact details
  • You can mark a prescription as completed and keep it archived

Notifications and refills:

  • More reliable follow-up reminders for missed doses
  • Improved low-stock and refill alerts so you're warned before you run out, not after
  • Clearer at-a-glance stock levels

Plus the foundation from before: daily and flexible non-daily schedules, before/with/after-meal reminders, Critical Alerts that get through Silent and Focus modes, adherence insights, Home Screen widgets, iCloud sync with data staying on your device, eight languages, no ads, no account required.

Coming next, aimed at making it easier to actually take the dose rather than just be reminded of it:

  • Apple Health sync
  • Mark a dose taken straight from the notification
  • Mark a dose taken from Apple Watch

C — Cost

Doz is free to use with:

  • Up to 4 active medications and 1 active prescription
  • All schedule modes
  • Reminders and dose logging
  • 7-day progress tracking
  • Inventory tracking and low-stock alerts

Doz Pro is designed for people with more complex routines, helping you stay consistent, avoid missed doses, and manage everything with less effort:

  • Unlimited medications and prescriptions so you can track everything in one place
  • Critical Alerts and smarter follow-up reminders to reduce missed doses
  • Detailed adherence insights to understand how well you’re following each treatment
  • Full progress history for long-term tracking
  • Meal-time synchronization for better timing accuracy
  • Faster dose logging directly from Home Screen widgets
  • Archived treatment management to keep past prescriptions organized
  • Custom alert sounds for clearer, more noticeable reminders

Pricing:

  • Monthly: $2.99
  • Yearly: $9.99, 3-day free trial
  • Lifetime: $19.99

All paid plans support Apple Family Sharing.

The thank-you offer — 30% off Doz Pro Lifetime

How to claim:

  1. Open the redeem link on your iPhone.
  2. Apply the code at checkout.
  3. Enjoy Lifetime Pro! 🎉

If you manage medications for yourself or someone in your family, I'd really like to hear what still doesn't work for you. Every feature above came from someone saying exactly that.

And if you're already using Doz and it's been helping, a rating or a short review on the App Store would mean a lot. As a solo developer with no ad budget, reviews are pretty much the only way new people find the app — and honest feedback in a review tells me what to fix next just as well as a comment here does. Thanks for reading!!

App Store: https://apps.apple.com/us/app/doz-medication-reminder/id6760699565

Website: https://getdoz.app/

u/Longjumping-Cut-5972 — 3 days ago

How do you turn a pile of research into an actual recommendation?

I do a lot of research-heavy work and I’m trying to get better at the unclear middle part.

Collecting the info is not really the issue. Stakeholder interviews, docs, market scans, customer notes, old decks, internal data, all of that is manageable.

The part that gets fuzzy is turning it into a real recommendation instead of a cleaner summary. By the end I usually have themes, quotes, caveats, and a few possible directions, but not always a clear point of view.

For people who do consulting, strategy, ops, or advisory work, what’s your actual process for turning research into a recommendation?

reddit.com
u/Medium-Yam-7677 — 3 days ago
▲ 41 r/ProductivityGuide+13 crossposts

Get HabitSet Pro Lifetime For 99% Off

Here are a few things that make HabitSet different:

- Flexible streaks that actually make sense

Track habits weekly or monthly (like 3x/week or 8x/month) without fake daily streak pressure.

- Your history stays intact

Changing a goal won’t automatically destroy your existing streaks and progress.

- No random streak losses

Time zones and DST are handled properly, so your progress stays reliable.

- Reminders that aren’t annoying

They stop once you complete a habit and return only if you undo it.

- Fast home screen widgets

Complete habits instantly without opening the app.

- Fully offline & privacy-first

No account, cloud sync, or data collection. Your data stays on your phone.

There’s also a compact layout for tracking many habits, plus lightweight stats that stay useful without becoming overwhelming.

Every review genuinely helps 🙏

u/egy-indie — 4 days ago

The burnout is real: when your productivity system becomes the distraction

So i looked at my screen time and task manager history today and realized something embarrassing. I spent more time tweaking my daily planner setup this month than on my actual main project.

Felt like i was being super productive organizing everything, but it was just total procrastination disguised as work. How do you catch yourself doing this before wasting a whole week?

Edit: Someone DM'd asking what i ended up doing to fix this mess... A friend told me to just strip everything down and pointed me toward Sugarbug just to see if automating some of the routine junk would help clear the clutter. Ended up saving me from drowning in my own lists ngl.

reddit.com
u/Unfair_Paper1766 — 3 days ago
▲ 13 r/ProductivityGuide+8 crossposts

i failed to achieve my goal and build something which might help

hey builders,

i start the year with goals i want to achive at the end of each year and by the end i become flat with lot of things to be achieved.

recntly i came across - a japanese method which will help to achive my goal and it goes by name HARADA method.

this method -  guides individuals to break a major goal into eight core pillars, each supported by eight concrete, daily behaviors.

The result is a 64-cell “action matrix” that turns ambition into disciplined execution

so i have build something in lovable - i hope this helps me toachieve my goal.

also i am validating is this right idea to build so that i can help people achieve goals before building this into product.

here is the link for the app - https://michi64.lovable.app/

i will be happy if i can help someone to achieve the goals with my app

i am open for feedbacks from fellow builders

u/Bisibele — 4 days ago

What do you do during that 3 PM slump when your brain completely shuts off?

Pushing through with more coffee usually just leaves me wired and unproductive. I started replacing that hour with low-effort admin work or a quick walk, which saved the rest of my evening. How do you handle your daily low-energy crash without wasting the whole afternoon?

reddit.com
u/Parking_Winter2283 — 4 days ago
▲ 10 r/ProductivityGuide+9 crossposts

iI built a strict focus timer that actually locks your apps. 100% native SwiftUI, Dynamic Island support, and absolutely zero tracking.

I’m an indie iOS developer, and I built **Zone** to solve a personal frustration with the current state of heavy app blockers on the App Store.

When looking for a hardcore tool to stop context-switching, I realised the most effective blockers on the market come with massive trade-offs: they charge $100/year subscriptions, gamify your workflow with social feeds, and require you to create an account to upload your behavioural screen time data to their servers.

I just wanted a clean, native utility that actually respected my data and felt like it belonged in iOS. So, I built one.

**What makes Zone different:**

* **True OS-Level Blocking:** Zone uses Apple’s native `FamilyControls` API. When you activate "Strict Mode," your chosen apps are physically shielded at the OS level. You cannot bypass it, and iOS even prevents you from deleting the app from your home screen until the timer finishes.
* **Deep iOS Integration:** Built entirely natively in SwiftUI. It hooks directly into `ActivityKit`, meaning your countdown is always visible in the Dynamic Island and as a Lock Screen Live Activity. No need to unlock your phone to check the time.
* **Zero-Knowledge Privacy:** This was a strict non-negotiable for me. Because Zone manages your screen time, I refused to include any tracking SDKs. There are no network calls, no remote analytics, and no accounts required. Everything stays entirely on your device.

**V1 is launching this Tuesday!** I kept it extremely lean, completely ad-free, and hyper-focused. It is currently available for Pre-Order and will automatically download to your device on Tuesday morning.

I would love for the iOS purists here to tear apart the UI, test out the Dynamic Island integration, and let me know what you think. I’ll be hanging out in the comments all day to answer any technical questions about building with `FamilyControls`, `ActivityKit`, or screenTime API.

apps.apple.com
u/vikas_dev_ios — 5 days ago
▲ 1.1k r/ProductivityGuide+3 crossposts

My 1st App rains Cats & Dogs..

It is my first project yet was ambitious enough to develop to release on both platforms (MacOS App Store & Win64 MS Store)

And finally Apple approved my app first and it is just now published. Gosh, not sure why Windows Dev environment is so difficult.

I guess there is no one who doesnt like Cat or Dog?

https://wall-pets.com

u/No-Secretary7372 — 8 days ago
▲ 622 r/ProductivityGuide+1 crossposts

I spent 6 months training a model to vectorize AI images properly, because every tracer gave me node soup

for the past 6 months, two of us (me and my cofounder, phd and ms backgrounds in ML) have been full time on one narrow problem: turning images, especially AI-generated ones, into clean vector files you can actually edit.

we didn't start by training a model. the first months we tried the sane thing, building on top of existing tracers and cleaning up their output. the ceiling showed up fast. every classic tracer follows pixel boundaries, and AI renders are all soft anti-aliased edges, so a simple owl illustration comes out at 522 anchor points. the same art drawn clean is 59. no amount of post-processing closed that gap without melting the corners, because simplify algorithms can't tell "anti-aliasing wobble" from "the actual design". that call needs a model with an opinion about what the shape is supposed to be. so that's what we spent the time building.

where it landed: png or jpg in, editable svg out, roughly 70% fewer nodes than image trace on our test set, and the paths survive real editing in illustrator, figma or inkscape. it's built for illustrations, logos, stickers, flat-ish art. photos and painterly renders are honestly not the lane, the gradients turn into either banding or shape spam, and we say so on the site.

the video is the pitch: midjourney render in, svg out, me dragging nodes around.

GPU cost is killing us leading to broke but since we want to get feedbacks from folks
anyone can use this for no cost for now.
(you can google "PerfectVector".)

still improving it weekly. the most useful thing you can give us is an image it fails on, those go straight into the next training round. roast away.

Thank you!!

[NOTICE] 8th, Jul.
due to the surge of vectorization requests
the service if suffering from prolonged vectorization

it should be done less than 10 seconds but it takes more than a minute sometimes due to limited GPU resources

I will find solution to it and post later about this

thank you for all of you guys interest on our service.

u/tamingunicorn — 9 days ago
▲ 15 r/ProductivityGuide+2 crossposts

Ever get stuck because you can't see where to start? Same. (+giveaway)

Task paralysis isn't a motivation problem. It's a "the task is too big" problem.

You know the feeling. You have to plan a trip, launch a project, move apartments. You know it needs doing, but it's so big you can't see where to start. So it lives on your list for months.

Most productivity tools give you a blank page and another list to fill. The hard part was never the list. It's the invisible work of figuring out every step, in order, before you've even started.

What can maybe fix it

I'm the maker of Brevl, and this problem is exactly what its built around. You describe a task in one sentence, like "plan a 3 week Europe trip." Brevl builds an overview canvas of the whole thing, showing every part of the task and how it connects, plus a broken down list of ordered steps you can work through one at a time. You see the full map, then zoom into a single step.

Then it goes further than any planner I've used. It actually executes the steps across the apps you already use, with your approval on every action. For the trip, it creates the itinerary in Google Sheets, blocks the days in your calendar, saves a booking checklist in Notion, drafts the confirmation email. You review, click approve, and it's done.

Why you'd actually use this

  • The breakdown is automatic. No planning sessions, no blank pages
  • See everything at once: the big picture on the canvas, the details in the step list
  • No context switching. The work happens inside Notion, Slack, Google Sheets, Calendar, Todoist, Asana, Jira, Airtable, and 25+ others, connected in one click
  • Nothing to build or learn. No workflows, no new system
  • You keep control. Every action needs your approval, and your data is encrypted and never used for training
  • Big personal milestones stop living on the "someday" list

Giveaway

I have 10 lifetime accounts to give away today. To enter:

  1. Create a task on Brevl (like the trip, launch, or move you've been putting off)
  2. Comment below with that task

That's it. I'll pick 10 people at random from the comments.

If you don't win, there's a free version with 10 breakdowns and 500 credits/month and all integrations included, no credit card needed: https://brevl.co

Happy to answer questions in the comments.

u/mastt1 — 7 days ago

Looking for a simple task management app/system that actually works for a procrastinator

I’ve been trying to find a good way to organize my life/tasks for like 3 years now and I still haven’t found something that really sticks.

At the end of 2023 I started using Apple Notes for basically everything. I had lists of things I needed to do and would put a ✅ next to them when I finished. It worked… kinda.

Then 2024 came and the list just kept growing. More projects, more tasks, more random shit, and eventually the note became a huge wall of text. I had to scroll forever to find the newest stuff, and honestly that alone made me stop using it.

I’ve always been a procrastinator since I was a kid. Not because I’m partying all day or anything, I just have this tendency to think “I can do that later” until everything accumulates and suddenly I have 30 things I need to do.
Something I realized at the beginning of 2026 is that I was basically creating cognitive overload for myself.

I would have a bunch of unfinished things in my head, start some of them, leave others halfway, keep adding new projects, consume a lot of information, scroll social media, watch videos, etc. So I was constantly “doing something” but at the same time not really finishing shit.
One thing I’ve been trying to change this year is basically:

**Don’t stay busy, stay productive.**

And more importantly, focus on fewer things but actually finish them.
This has worked surprisingly well for me. In 2025 I had a lot of projects that were basically half finished or moving extremely slowly because I was trying to do too many things at once. In 2026 I’ve been focusing much more on actually completing full projects instead of having 15 projects at 20% each.

I’ve also realized that I’m very visual and I like being able to actually see my progress.

For example, I started using Fitia for tracking my macros instead of Notes and I’ve been consistent with it for over 100 days. Same thing with my gym training. I moved my workouts from Notes to Liftia and being able to see my progression and numbers has made me much more consistent.

So now I want something similar for my actual tasks.
I tried Notion in 2025 but honestly I didn’t like it. I know it’s powerful, but I don’t want to spend a week learning how to build a productivity system just to organize my fucking tasks lol. Obsidian felt even more complicated.

Right now my tasks are scattered between Notes, Telegram saved messages, WhatsApp, random chats with myself, etc. I want one place where I can open it and immediately see what I need to do, what I’m working on, what’s next and what I’ve actually finished.
I really like Kanban, so something based around that would probably work well for me, but I’m open to other systems too.

Basically I’m looking for something clean, visual, flexible and preferably free, without becoming another complicated project that I have to maintain.
If you’re also a procrastinator or someone who gets overwhelmed by having too many unfinished tasks, what app or system actually worked for you?

I’m also looking for something similar for personal finances. Ideally an app/program where I can organize my monthly income and expenses, accounts, savings, etc. in a visual and simple way.
I’ve tried keeping track of this in Notes too, but obviously it ends up becoming messy. So if you also have a recommendation for a good finance/budgeting app that isn’t unnecessarily complicated, I’d appreciate it.

reddit.com
u/sussexxxx — 7 days ago
▲ 14 r/ProductivityGuide+1 crossposts

What are the best productivity tools in 2026?

What productivity tools are you actually using in 2026?

I’m looking for recommendations for task management, note-taking, focus, time management, and AI productivity tools. Which tools have genuinely improved your workflow, and which ones are overrated?

Would love to hear what you use every day.

reddit.com
u/ahmedraza-marketing — 7 days ago
▲ 23 r/ProductivityGuide+7 crossposts

TimeGuage V1.1 is here, Get time perspective from mac menu bar

Timegauge gives you time perspective on hour, day, month, year, and custom project.

Problem:
We often forget how fast time is moving, and lose perspective. For example: do you know 52% of 2026 has already passed, and 36% of July is gone?

TimGauge gives you perspective through a progress bar in the Mac menu bar.
In this update, I have tried to get duration in terms of flexible time. For example: you can track exact working hours in Day and set exact starting end end time in custom project, this was missing in previous version.

The app is a one-time purchase, 100% local, available on the app store and is notarized by Apple when downloaded from Website.

Comparision:
Progress bar is a known competition but they sell 5 years old version with limited features for $9.99

Pricing:
TimeGauge is available on Mac apps store:
https://apps.apple.com/in/app/timegauge/id6778277708?mt=12

You can also download it from Web checkout at https://timegauge.minilabs.cc/

About Me:
I'm developer of the app, you can reach out to me through X and support email support@minilabs.cc

u/lazykid07 — 8 days ago

What's the one thing that saves you the most time at work?

Hi everyone!

I'm curious—what's the one thing that has made your work or daily life much easier and saves you the most time? It could be a tool, device, machine, service, habit, app, or anything else. What is it, and how does it help you?

reddit.com
u/Sudden-Lecture4314 — 7 days ago

How do I turn my experience into a book?

I’ve been working in my field for more than a decade now and always wanted to write a book based on what I’ve learned. Problem is i have no idea where to start or how people plan and put everything together. I have some notes but thats about it. I have seen people writing couple of books with the help of AI tools.

Has anyone here done this with AI and what tools did u use?

reddit.com
u/Personal_Document_73 — 8 days ago

What’s a task that feels productive, but is actually just high-effort procrastination?

For me, it’s reorganizing my digital files or tweaking email folders. It feels like real work, but it’s really just my brain avoiding the difficult project sitting on my desk.

What productive habit do you catch yourself using as an escape from real work?

reddit.com
u/Parking_Winter2283 — 7 days ago
▲ 770 r/ProductivityGuide+7 crossposts

AI coding agents got smarter but my workflow was still terminals and lost sessions, so I built a 3D workspace for them

I spend a large part of my day working with AI coding agents, and one problem kept bothering me.

The agents were getting smarter, but the way we interacted with them still looked like a collection of terminals, logs, and disconnected sessions.

So I started building Termi Protocol.

Termi turns AI coding agents into a visual workspace. Instead of only reading terminal output, you can watch agents work inside a 3D environment. Their animations change while they are writing code, searching the web, reading files, downloading assets, waiting for approval, or completing a task.

The memory system is one of the most important parts of the product.

Termi keeps track of what an agent researched, which files it opened, what it changed, which commands it ran, and where the work stopped. When a session reaches a context or usage limit, the project does not have to restart from zero. The work can be transferred to another agent with the relevant context preserved.

The goal is to make long AI-assisted projects easier to follow, continue, and manage.

Termi currently supports multiple coding agents, including Claude Code, Codex, Gemini, Copilot, Aider, and others.

It is available as a desktop application and currently supports Windows.

I am still improving the 3D animations, project memory, agent handoff, activity history, and multi-agent command center.

I would love to hear feedback from developers who regularly work with AI coding agents.

https://termiprotocol.com/

Thanks for reading 🙏

u/FreshnessAi — 13 days ago