r/TouringCrew

Does anyone know of a software I can upload our flights in advance, then once they’re airborne we can view them on a map at once?

We have multiple people travelling at once and want to see where their flights are on a map, realtime at once.

I’ve tried Flighty but can’t rely on everyone to upload info, we’d gather the flight numbers and upload somewhere ourselves.

Hi all,

Trying to sanity-check the UK entry situation for a small band.

We’re an Amsterdam-based band doing a short UK run:

• 28 June – show in London
• 29 June – show in Bristol
• 30 June – show in Manchester
• 1 July – rest day
• 2–5 July – studio recording in Leeds
• 6 July – rest day
• 7 July – show in Newcastle
• 8 July – travel home

Details:

• 1 band member is Irish
• the other band members are Dutch
• total pay for all 4 shows is only about £300 total, so roughly £25 per person per show
• a UK promoter is handling/booked the shows
• we’ll ask the promoter for a written invitation letter with dates, venues, and payment details
• we also have a driver and sound tech coming with us, paid by us, not by the UK promoter

From what I understand so far:

• the Irish member should be fine
• the Dutch members may be able to enter with an ETA only, as visitors for permitted paid engagements, if the paperwork is in order
• how the driver/sound tech should be documented as crew

My questions:

1. For the Dutch band members, does this sound like ETA + proper invitation/supporting docs is enough, without applying for a visa in advance?
2. Has anyone here entered the UK recently for small paid gigs under this kind of setup?
3. Did you use a promoter invitation letter, and what exactly did it say?
4. How did you document crew like a driver and sound tech as touring staff?

Not looking for guesses, mainly hoping to hear from people who’ve actually done this recently or had lawyers/promoters advise on it.

Thanks in advance.

1st time TM - how do you go about billing and calculating prep (especially when you of all people know how razor thin the margins are to being with?) This isn't my full time job, just helping with a one off tour. I'll be the first to admit I have a decent knowledge gap in the music field - but vise-versa have an entire career of relevant experience in an adjacent industry and bring a level or organization, production, and business knowledge that is close enough to the day-to-day responsibilities to get the job done. Venues are all midsize in the 450-950 size range.

Is it industry standard to set a flat tour fee? track and log hours? day rate? --eyeroll moment -- this first one is not about the money -- I genuinely want to expand my skillset to an adjacent industry and this gives me the opportunity to dip a toe in the water and help out friends.

Curious how salaries are configured given the long lead on prep, meetings, and constant communication

...and if the band is prowling reddit - my invoice is in the mail, pending responses to this thread. TIA.