Position Summary

We are looking for a reliable, organized, and detail-oriented Virtual Assistant to support the daily operations of a distribution company. This role involves managing customer communications, processing orders, maintaining inventory, coordinating purchasing and shipping, and keeping business records accurate in QuickBooks. It also requires speaking with suppliers and keeping everyone synchronized.

Key Responsibilities

• Manage and organize the company email inbox.
• Respond to customer inquiries and prepare quotations.
• Enter customer purchase orders into QuickBooks accurately.
• Track all open orders and provide customers with status updates.
• Monitor inventory levels and identify items that need replenishment.
• Prepare and submit purchase orders to suppliers.
• Coordinate with warehouse staff to ensure orders ship on time.
• Assist with remote shipping coordination and communicate tracking information to customers.
• Maintain accurate customer, inventory, and order records.
• Prepare a brief end-of-day summary highlighting completed work, open issues, and priorities.

Qualifications

• Excellent written and verbal English communication.
• Experience with QuickBooks (preferred).
• Strong organizational and multitasking skills.
• Proficient with Microsoft Office 365.
• Detail-oriented, dependable, and able to work independently.
• Previous experience in customer service, purchasing, or inventory management is a plus.

Success in This Role

• Customer emails are answered promptly.
• Purchase orders are entered accurately and on time.
• Inventory is monitored proactively to prevent stock shortages.
• Supplier orders are placed on schedule.
• Customer shipments are tracked and communicated effectively.
• The email inbox and business records remain organized and up to date.

If interested, please dm me a link to your resume and/or onlinejobs . ph profile and salary requirements

Been working for this company for less than a year pa lang and the boss recently told me they wanted to hire me directly. I was just referred to them so I got the job. Now they want to hire me directly bypassing the person who referred me.

What can I do? I need and want the job but afraid of burning bridges most especially since they are in contract with the person who referred me. Although, wala namin kaming kontrata nung nag-refer sakin.

Paano mag-start?

🚗 We're Hiring! Administration & Customer Service Assistant (Remote / Offshore)

We are an Australian-based automotive dealership looking to grow our offshore support team!

 

We're on the hunt for organised, customer-focused individuals who are passionate about delivering great service.

 

📋 The Role
You'll be supporting our Australian team with customer enquiries and back-office administration, keeping things running smoothly behind the scenes.

 

🕗 Schedule
Monday to Friday | 8:00 AM – 5:00 PM AEST

 

✅ What We're Looking For

• Strong English communication skills (written and verbal)
• Experience in customer service or admin roles
• Proficient in Microsoft Office
• Detail-oriented and well-organised
• Can work independently and as part of a remote team
• Reliable internet connection and a home office setup

 

📩 How to Apply
Send your CV and a short cover letter to  francis@collisions.com.au

·        Use the subject line: Application – Admin & Customer Service Assistant – [Your Name]

·        Please include a short paragraph about your relevant experience. CVs in PDF format are preferred.

·        We look forward to hearing from you! Only shortlisted candidates will be contacted.

How did you guys get your first VA job?

Hi everyone!

I've been wanting to get into virtual assistance for a while now, but honestly, I don't know where to start.

I don't have direct VA experience yet, but I've worked in several government offices through summer employment programs doing data entry, organizing records, handling documents, and using Microsoft Office and Google Workspace. I'm pretty comfortable with computers and I don't mind learning new tools if that's what it takes.

I'm hoping to find remote work to help support my studies and eventually move out of a toxic home environment, so I'm really serious about making this work.

For those who are already VAs:

• How did you land your first client?
• What skills should I focus on first?
• Are there any courses or certifications that are actually worth taking?
• Where do you usually find legit clients?
• Is it still possible to get hired even without direct VA experience?

I'd really appreciate any advice, even if it's something you wish you knew when you were just starting out.

Thanks in advance!

Kolectiv is a US Based company in California, actively hiring Remote Sales Virtual Assistants to assist with ongoing sales operations and client support. This is a direct-hire opportunity (not freelance or gig-based). Full training and easy-to-follow, step-by-step guidance will be provided to help you succeed.

REMOTE SALES VA - CLOSER (Filipinos Only)

We’re looking for driven, hungry closers to join our fast-growing team! If you know how to take warm leads and turn them into paying clients, this is the perfect opportunity for you.

💰 Compensation: • BASE + COMMISION (Approximately $3,500++/month based on average monthly commission on closed deal • Uncapped earning potential — the more you close, the more you earn • Performance bonuses available for top performers

🧠 What You’ll Get: • Full training with access to proven sales scripts and successful call recordings • Pre-qualified leads provided (or option to curate your own) • Ongoing coaching and support from our experienced team • A clear system to help you close confidently and consistently

Tasks

• Cold calling existing leads
• Lead generation & curation
• Turning warm leads into paying clients
• Consistent client follow-up and tracking
• Closing deals over the phone or Zoom
• Add notes based on communication/activities on CRM

Work Hours (Timezone)

Not explicitly stated, but operates in the US Market (US Leads). Applicants will likely need to align with PST time zones

Rates (Per Hour / Per Month) Excluding Commissions

• Base Salary: To be discussed / Negotiable
• (Note: Expected total monthly compensation including uncapped commissions is ~$3,500+/month, with a commission of $500 per closed deal).

Mode of Payment

• Paypal

Requirements

• Filipino VAs only
• Strong communication and persuasion skills
• Ability to follow a proven sales framework
• Consistent professional follow-up
• Experience closing deals over the phone or Zoom is preferred (but not required)
• A highly motivated, results-driven mindset

If you’re motivated, confident, and ready to earn uncapped commissions.

COMMENT: You you have what it takes “INTERESTED” - [desired position], Hit upvote to reach more applicants and DM for application instruction.

Can you gave me advice how to start my career as a medva or hva, I'm medical Allied fresh graduate ( Biology) and I already have some knowledge or edges about being a HVA since nag undergo ako ng training months ago, I learned about Admin Task, Patient Intake, Prior Auth, Medical Scribe and also some RCM more on mock calls like, I also studied some EHR which is ECworks during training pero more on mock data sheets or excel gamit namin sa pag navigate ng patient info which is andon na din lahat ng info ng fake patients and we use it during our mock calls with our coaches

Its been a months since I finished the training around March pa natapos and I needed to finish my study and thesis kaya nag focus ako sa acads after it, but now I'm overwhelmed where to start, should I apply naba sa mga agency, or find direct client? or apply in BPO first para magkaron muna ng real work exp? I was also skeptical about applying since di ako ganon ka conversational and fluent in English, but I have been trying to improve my speaking skills these days, I also think being in BPO will greatly help me a lot when it comes sa communication but still dont know if its great choice.

its been a couple of days palang since I graduated and I also enrolled in Tesda Bookkeeping III, for additional skills lang din and I guess for backup , it is a good decision din poba? Our class will start next week nadin although 1-2 times lang daw usually my ftf, I plan na isabay mag part time sana as a VA, 37d lang sya and may allowance din, pero naguguluhan padin ako kung tama mga desisyon kong to sa buhay, I'm breadwinner din btw pero di naman ako pinepressure ng parents ko pahinga muna daw ako for month but they didn't know I enrolled in Tesda, and ayon Im so overwhelmed and pressured help this girl out pls

Company: TEN80TEN | US Timzone CST / EST

We’re expanding our remote team and are looking for experienced, reliable Virtual Assistants for multiple roles supporting U.S.-based businesses.

OPEN POSITIONS:

• Sales & Lead Generation VA
• Real Estate Virtual Assistant
• Healthcare Virtual Assistant
• Marketing Specialist
• Customer Service

PHP 40,000 - PHP 50,000 [Bi-Weekly via Wise]

Please apply using the form below.

https://forms.gle/a2kn5RT7xTjYjmEw8

i’m planning to buy a laptop po to get started, pero i just realized na most likely need nga po pala Microsoft Office…is the subscription provided po like in companies? or would i have to pay for that expensive subscription myself 🥹

EDIT - Thank you everyone for your interest and support.

This opportunity is now closed and I've decided to move forward with u/Clara-Bad548 to join me in my venture.

Update 1: To everyone letting me know that the link is not working, I tested it and it does work. Not sure why you guys are getting errors.

Hi all! We're currently looking for a reliable VA for our agency. Check the JD in the application form below:

Task: Data Entry

Rate: $500 base (negotiable based on experience)

Mode of Payment: Wise

Timezone: EST/US hours

https://forms.clickup.com/10581263/f/a2x8f-137574/WY463JMCT0KT8W4US7

DMs will not be entertained. If you want to apply, do it through the ClickUp form. Thanks!

Hi everyone — we’re currently looking for a Sales and Operations Associate to join our growing Revenue team here in the Philippines! This role is a great fit if you enjoy CRM management, data integrity, and supporting sales teams in a fast-paced environment.

💼 What you’ll be doing:
-Providing comprehensive administrative and back-office support to our Sales and Account Management teams (US & UK regions).
-Managing lead and client databases in HubSpot CRM, ensuring data accuracy and consistency.
-Monitoring and managing client trial access (setup, tracking, and follow-ups).
-Drafting key commercial documents like trial agreements and contracts.
-Conducting market/prospect research and compiling insights from sales meetings.
-Organizing documentation within SharePoint and OneDrive.

✅ What we’re looking for:
-Minimum of 3 years of sales experience (B2B environment preferred).
-Advanced proficiency in Microsoft 365 (Excel: VLOOKUP, XLOOKUP, Pivot Tables are a must).
-Experience with HubSpot, LinkedIn Sales Navigator, Apollo, or Gong.io.
-Strong critical thinking and attention to detail.
-Ability to work aligned with US business hours (7:00 AM – 4:00 PM US time).
-Reliable internet (100 Mbps+) and your own work equipment.

🌍 Setup:
Location: Remote (Must be currently residing in Metro Manila or nearby provinces in Luzon).
Schedule: Full-time, 8-hour shift, US Timezone (EST)

💰 Pay & Benefits:
Starting Salary: Php30,000/month.
Upon Regularization (After 4 months): Salary increase, internet & electricity allowances, and 20 PTO credits/year.

If this sounds like you, or if you know someone who fits, please upvote and comment "Me" below, and I’ll send you the application link!

Hi guys, I need some advice. I have more than 10yrs experience in customer service, almost half of it is from call center. I never failed in a call center interview, not even once. But Im tired of doing voice and answering 100 calls per day so I tried applying for VA. I thought it would give me an edge with all my work experience. But I keep on failing in VA interviews 😭

I thought VA is more like skill based. A lot of my VA friends said they have easy jobs like just updating marketplace, encoding leads.

Why is the hiring process for VAs not skill based? Like give me a task, social media, google workspace, MS Office.

I don't understand why I never fail a call center interview yet keep on failing on VA interviews. They basically have the same question. Tell me something about yourself, scenario based and answer in STAR method, would there be hindrances.

Badly need advice please 😭

Qualifications:

• Female with:
  • 3+ years of Executive Assistance experience
  • Proficient with AI tools (ChatGPT, Microsoft Copilot, Claude, Zapier, and similar)
  • Strong written and spoken English
  • Familiarity with automation tools( Zapier, Make/Integromat, Power Automate)
  • Exposure to professional services and IT services

Responsibilities:

• Deliver high-level administrative support to the CEO and senior leadership.
• Optimize calendars, direct communications, and drive project management tasks.
• Leverage advanced AI tools to automate workflows, refine processes, and maximize productivity.

Work Setup: Remote (EST-based)
Work Hours: Full-Time (40 hours/week)
Work Schedule: Flexible
Rate: $880 monthly
Mode of Payment: UB

👉 INTERESTED and QUALIFIED? Drop me a direct message!

Hi everyone,

We’re hiring a full-time remote Sales Development Representative (SDR) to help with cold call outreach.

This role is mainly focused on calling prospects, starting conversations, and setting qualified appointments. The campaign will also include email outreach and LinkedIn outreach through our CRM.

Schedule:
9:00 PM to 5:00 AM Philippine Time
Monday to Friday
Fixed weekends off

Compensation:
USD $1,000 per month, plus additional compensation based on the number of qualified appointments set.

Mode of Payment: every two weeks (Fridays) via Wise

What you’ll be doing:

Making outbound cold calls
Sending email outreach through the CRM
Doing LinkedIn outreach
Updating CRM records and follow-ups
Cleaning lists and keeping contact data organized when needed

Requirements:

Significant previous cold calling experience is required
Major plus if you have previous SDR cold-calling experience for MSP or IT companies
Strong spoken English
C1/C2 English level preferred
American accent or close to native-level English preferred
Comfortable working a night shift
Reliable, organized, and comfortable tracking work in a CRM

Equipment needed:

Own laptop or computer
Reliable internet connection
Noise-cancelling headset or headphones for calls

Please review the job description and requirements before applying. We will review applications and reach out to qualified candidates.

Interested applicants can submit their application and upload their resume/CV here:
https://forms.gle/uuh5h25PPCUn149b8

(if you have questions, send me a DM na lang or i can also answer in the comments hehe)

Hey guys, we're a boutique creative and digital marketing agency working mostly with luxury hospitality and accommodation clients across Austrlaia.

We're after a Head of Operations / Chief of Staff to come in and basically run the internals of the agency so the founders can focus on growth and client relationships.

You'd need:

• Solid, proven experience in operations at a digital marketing agency, this isn't a role for someone learning agency life on the job
• A real background in social media management, enough to actually oversee and quality check content output across multiple clients
• Comfort working close to founders, wearing a lot of hats, and making calls without needing everything spelled out
• Genuine interest in hospitality/tourism is a bonus but not essential.
• Ability to handle accounts as required.

It's a hands-on role. Some days you'll be building out processes and reporting, other days you'll be jumping into a client account to sort something out. We're a small, operator-led agency (the founders run their own short-stay property too), so we're looking for someone who gets things done rather than just talks about getting things done.

We're based in Sydney, Australia, but this is a fully remote and flexible role.

Rate is around $1500 AUD p/m

If keen, drop a comment or send a DM and I'll pass details along to our hiring team.

hello po!

i'm an incoming 4th year psych student and i'm looking to start being a VA to gain experience. mas magaan na din kasi units namin, kaya naisip kong itry mag-VA para hindi ako walang-wala after grad. gusto ko part-time work lang muna.

i don't have experience pa sa technical side ng mga bagay-bagay, but madali naman akong matuto. marunong ako sa Google Workspace, Microsoft Office, Canva, and gumagamit din naman ako ng AI tools.

i'd say i'm good enough at research. may experience ako sa data gathering, both qualitative and quantitative, as well as data analysis for both. well-versed din ako sa statistical tools like Jamovi and SPSS.

i enjoy writing, i have leadership experience, i like being organized, and sanay ako sa fast-paced na work. i'm leaning towards Industrial/Organizational Psych and HR functions.

problem: hindi ko alam kung ano ang niche ko.

interested ako sa admin tasks since feeling ko bagay siya sa pagiging organized ko, pero gusto ko rin i-explore ang content creation, especially writing. nac-curious din ako sa pagiging chatter kasi feeling ko okay naman communication skills ko.

gusto ko rin sana mag-try ng HR-related VA roles since iyon talaga yung field na gusto kong pasukin eventually. kaso wala pa akong certifications and wala rin akong relevant work experience, so hindi ko alam kung realistic ba siyang pasukin as a beginner or if mas okay na mag-build muna ako ng experience sa ibang niche.

as someone na wala pang VA experience, saan kaya magandang magsimula? worth it bang mag-focus muna sa isang niche, or okay lang mag-try ng iba't ibang roles habang nagsisimula? If kayo ang nasa position ko, ano ang pipiliin niyo and bakit?

gusto ko na kasi talagang magka-experience and, of course, pera rin hehe. any advice from those who have been in the industry would really mean a lot. 🥹

I’m looking for a Filipino Sales VA (preferably with 2-3 yrs experience) and/or a sales system than can help boost our start up online school based in PH.

I’m open to a USD 5 or above hourly rate depending on your expertise.

Send me a DM for more info!

USA based company. Looking for WFH marketing assistant. This is a non speaking role but fluent English is required. Our studio sells art online. Looking for a marketing assistant to create posts, organize images, catalog products and merchandise for webpage. Should have understanding of basic word press, some graphic software, SEO, AdWords. 40 hrs. week. Monday to Friday. At least 2 hours must overlap with USA Central Time. Pay is 40,000PHP/month plus 10,000 bonus. DM me

Hi, I’m looking for a Filipino VA who can help with a one-time Canva cleanup task.

Tasks:

• Edit 156 Canva images
• Use Canva Magic Eraser to remove a small logo/mark
• Export/send back the cleaned files
• No advanced design work required

Rate: $15 fixed, paid in Bitcoin Work hours/timezone: ASAP today, deadline within 5 hours Requirements:

• Experience using Canva
• Detail-oriented
• Able to start immediately
• Must be based in the Philippines

Please comment or DM if interested.