How do you build a Notion setup that actually survives long-term?
I've rebuilt my Notion probably five times now. It always starts clean, then slowly turns into a mess I dread opening.
My real problem is knowing where "enough structure" turns into "overengineered." I end up with nested databases, linked views for everything, custom properties I never actually filter by. Eventually it just feels heavy and I stop using it.
Curious to hear from people who've stuck with Notion for years: do you keep it deliberately minimal, or did you just land on the right complexity for your workflow?
A few things I want to know:
- Do you organize by projects, life areas, or just whatever feels natural?
- Do you do regular cleanups, or set it up once and leave it alone?
- What actually killed your earlier attempts?
Not after template recs - I'm more interested in the thinking behind it than anyone's specific pages or databases.
Would love to hear from anyone who went through a few failed setups before finally landing on something that stuck