The final straw: just had to write off a room service bill because of a guest's 'friend'
Got a call this morning from a guest who was absolutely livid. He's checking out and sees a $28 club sandwich and two glasses of Chardonnay on his bill that he swears he never ordered.
my first thought is, great, another system glitch or a server punching in the wrong room number. so I go back through the checks. Nope, the order was called in from his room's phone, Room 305, plain as day. The server who took it up remembers it clearly. So I go talk to the guest again, very politely, and show him the timestamped order. He looks at it, and then it dawns on him. "Oh," he says, "my colleague from room 307 was in my room yesterday afternoon for a meeting. He must have ordered it."
I ask if his colleague can cover the bill. And then the punchline: his colleague checked out at 5 AM this morning to catch a flight.
The guy in 305 flat-out refuses to pay for it. Says it wasn't him, and he's not responsible for his colleague's lunch. We went back and forth, but in the end, with him threatening a chargeback on his entire stay and a nasty review, what could I do? I had to comp the meal.
its not the $40 that's killing me. It's the sheer stupidity of the situation and the time wasted. This is the third time in six months something like this has happened. The "charge it to the room" system is built on an honor system that guests are all too happy to exploit.
so today was the final straw. I spent the afternoon putting new little acrylic stands in every room. Each one has a QR code to our online room service menu (we use menuforma for it). From now on, you want food? You scan the code, you order with your phone, and you pay with your own damn credit card right then and there.
We'll probably get some pushback from older guests who miss the old way, but I'm done eating the cost for other people's friends.