The F4 key (repeat last action) is the closest thing PowerPoint has to a cheat code
After years of building decks I'm still surprised how many people have never used F4. All it does is repeat your last action, and it quietly saves hours.
Some ways I use it every day:
- Draw one box the size I want, then click each other shape and hit F4 to force them all to the same size and position style
- Set the exact spacing between two objects, then F4 down the rest so everything is evenly gapped without opening the align menu forty times
- Recolor one icon, then F4 across the others to match instantly
- Nudge one item, F4 to nudge the next one the same amount
The trick is that F4 repeats whatever you last did, so if you build a rhythm of "do it once perfectly, then F4 everything else into line," a slide that used to take ten minutes of fiddling takes two.
It doesn't work on every single action, but it works on far more than you'd expect. What's your one keyboard habit that quietly saves you the most time, the boring one, not the flashy one?