u/Odd_Payment5091

genuine question for the admins here. leadership asks the classic one, "who outside the company can open our files right now?" and my honest answer has always been "give me a week and it still won't be complete."

the part that gets me: the native admin console won't surface "anyone with the link" files at all as far as i can tell. you can see external sharing to named domains, but the public-link stuff seems invisible from up top. so the actual hunt turns into going file by file, which nobody has time for, and it always misses the folder some contractor shared six months ago before they left.

for those of you managing shared drives for a 20-100 person org, what's your real workflow here?

• do you have a way to pull a full list of externally shared + public-link files without checking each one manually?
• how do you catch permission drift after offboarding, when the account is suspended but the shares that person left are still live?
• anyone doing this with app script / the drive api directly, and is it actually maintainable?

i'm building something in this space (a read-only drive exposure audit), which is exactly why i'm curious what people already do instead. not looking to pitch, genuinely want to know if there's a native path i'm missing before i assume there isn't.

this keeps coming up and i've never had a clean answer for it. leadership (or a client, or an auditor) asks who has access to our files outside the org, and the honest response is usually "give me a week and i'll probably still miss some."

the part that gets me is the admin console won't even surface "anyone with the link" files. so the actual hunt is going folder by folder, and permission drift means new public links show up faster than you can clear the old ones. offboarding makes it worse: you suspend the account, transfer the mailbox, call it done, but every external share that person left scattered around is still live.

curious how the people here handle it:

- do you run any kind of regular read-only audit, or is it reactive when someone asks?

- how do you catch old contractor shares that never got revoked after a project closed?

- anyone built app script workflows for bulk revoke, and did they actually scale?

i'm building a tool in this space so i think about it constantly, but i'd rather hear what's actually working (or not) for you before i assume my mental model is right. the folder named final_FINAL_v3 shared to some firm three years ago is real and i want to know how you all sleep at night.

Hey r/startups_promotion, I 've been working on a tool called NeatDrive for ~6 months. It connects to your Google Drive, runs a full security and organization audit, and fixes the issues:

• Files shared publicly (including ones you forgot about)
• External sharing with people outside your domain
• Duplicates eating your storage
• Empty folders, stale content, naming violations

I'm launching on Product Hunt on July 15, and before that I want 20 real users to run real audits on their real Drives and tell me what breaks, what's confusing, and what's missing.

Is anyone able to sign up for 30 days of Pro tier free & send me honest feedback before the launch?

Thx!

Hey r/microsaas, I 've been working on a tool called NeatDrive for ~6 months. It connects to your Google Drive, runs a full security and organization audit, and fixes the issues:

• Files shared publicly (including ones you forgot about)
• External sharing with people outside your domain
• Duplicates eating your storage
• Empty folders, stale content, naming violations

I'm launching on Product Hunt on July 15, and before that I want 20 real users to run real audits on their real Drives and tell me what breaks, what's confusing, and what's missing.

Is anyone able to sign up for 30 days of Pro tier free & send me honest feedback before the launch?

Thx!