Medical Records Assistant

At Perfect Timing, We've been helping companies hire and people find jobs in the Bay Area for almost 40 years. Based in San Rafael, we specialize in temp, temp-to-hire, and direct hire placements across administrative support, accounting, finance, healthcare, government, and nonprofit sectors.
Sonoma, CA

Order: 1302494

Order Type : Temp

Medical Records Assistant - Temp - Sonoma - $22 to $25/hour

 

Beloved and well-respected healthcare organization is seeking a temporary Medical Records Assistant. If you have a genuine interest in helping others, and prior healthcare experience, this is the job for you!

 

In this role, you will coordinate/communicate with clinicians, obtain documentation, compile and maintain accurate patient charts and provide general medical office support. EPIC experience is highly preferred. 

 

• Start: ASAP
• Location: ONSITE in the town of Sonoma

 

Medical Records Assistant Responsibilities:

 

• Answer phones and assess needs from patients, caregivers, clinical teams and public and direct to the proper staff member.
• Audit charts by running and reviewing Epic, Excel and admission reports to accurately discharge patients.
• Collect and distribute incoming mail and facilitate outgoing mail.
• Accurately enter patient records and provide ongoing patient chart maintenance.
• Provide administrative support, including data entry.
• Request informed consent, history, and physical, lab records.

 

Medical Records Assistant Qualifications:

 

• Prior healthcare or medical office experience is required.
• years recent administrative support experience.
• General understanding of medical terminology.
• Able to work independently; self-starter.
• EPIC experience is highly preferred.
• Excellent communication skills (verbal and written).

Apply at www.perfecttiming.com

Patient Navigator (part time) – Temp – Remote - $23-25/hour

Non-profit healthcare organization is seeking a part time Patient Navigator for this specialized, data-driven role. With your medical terminology knowledge and EPIC EMR experience, you will identify patients who may be experiencing a decline in health, safety, or functional independence. You will conduct proactive outreach while coordinating closely with clinical leadership to identify opportunities for timely interventions. See below.

At Perfect Timing, We've been helping companies hire and people find jobs in the Bay Area for almost 40 years. Based in San Rafael, we specialize in temp, temp-to-hire, and direct hire placements across administrative support, accounting, finance, healthcare, government, and nonprofit sectors.

**Qualified candidates OUTSIDE of the SF Bay Area will NOT be considered**

• Location: Remote
• Schedule: Part-time (24+ hours per week)
• Start: ASAP
• Pay: $23-25/hour
• Must have clear criminal background check prior to starting

 

Patient Navigator duties:

• Utilize Epic to generate daily and weekly reports on discharged patient populations.
• Monitor internal encounter logs for recent ER visits or hospitalizations.
• Prioritize patient outreach based on high-risk clinical triggers and chronic disease profiles
• Conduct telephone wellness checks to identify changes in medical status, medication, safety, or functional ability.
• Maintain a calm, professional, and empathetic communication style aligned with high standards of care.
• Bridge communication between patients and the clinical team by identifying needs for skilled services.

Patient Navigator qualifications:

• Proficiency in Epic reporting and clinical documentation is required
• Recent healthcare experience in home health, patient coordination, or a related field.
• Ability to work independently and meet productivity targets without direct supervision.
• Exceptional verbal communication skills and comfort with sustained outbound calling.
• Ability to maintain a secure, private, and HIPAA-compliant home workspace with reliable high-speed internet.

Apply at www.perfecttiming.com

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Hey Marin, There's a lot going on in the job market and I thought this could be a great opportunity to help people find their next move. I wanted to highlight some of the impact from our last post. because people seemed to like it: 131 upvotes, 78 shares, more upvotes (26) on the job listings comment from around the Marin community than ours (21), and even one employer post.

Post your full-time, temp, or contract positions below!

To ensure there's room for everyone, please create one post per person or company. Our goal is to help just as much and get two employers posting this week.

Accountant – San Rafael – Temp to hire - $40 - $54/hour

San Rafael based nonprofit organization has an immediate need for an experienced Accountant to join their team. This position is responsible for a wide scope of general accounting duties, including client fund management and accounts payable. This is a great opportunity to work with other like-minded individuals committed to making a positive impact in the community.

 

• Start Date: ASAP within 1-2 weeks (pending clear criminal background check)
• Schedule: Full-time, Monday–Friday, 8 AM to 5 PM
• Location: Fully onsite in San Rafael
• Background Check: Clear criminal background check required prior to start

 

Accountant Key Responsibilities:

• Coordinate with HR, manage employer benefit contributions
• Prepare and post month-end journal entries
• Reconcile credit card expenses and post to the general ledger monthly
• Manage client fund receipts, process approved checks, improve client fund management and reporting
• Process all direct deposits, cash receipts, and donations
• Prepare bank reconciliations and reconcile selected balance sheet accounts
• Log checks and credit card receipts, indicating general ledger and grant allocations
• Process accounts payable invoices and related documentation
• Assist with internal and external financial reports, tax filings, and maintain organized accounting records

 

Accountant Qualifications:

• Bachelor’s degree in accounting or related field
• 3+ years of full-cycle accounting and cash/bank account management experience
• Proficiency in accounting software, Sage is ideal, and Microsoft Office Suite
• Strong attention to detail and accuracy
• Excellent organizational and multitasking skills
• Ability to work well in a team environment
• Commitment to service orientation for clients, staff, and community

Apply at www.perfecttiming.com > Find Work

Senior Labor & Employee Relations Manager — Healthcare (Northern California)

Mid-sized independent hospital system in Northern California (300+ bed acute care facility plus a network of primary care and specialty clinics across multiple counties). Affiliated with a major academic medical center.

Compensation: ~$60–$90/hour (roughly $125K–$187K annualized at 40 hrs/week) Schedule: Full-time, days, 40 hrs/week

Role Summary Manage employee and labor relations for the hospital, including developing and implementing ER/LR policies and negotiating collective bargaining agreements. Serve as chief negotiator (or co-negotiator) for CBAs, develop labor strategy, manage grievances and disciplinary processes, and act as a business partner to the management team.

Requirements

• Bachelor's in HR or related field required; Master's in HR or Business preferred
• Minimum 7 years in HR with significant labor/employee relations experience, preferably at a supervisory or management level
• Direct experience leading or participating in CBA negotiations
• Experience training managers on employment and labor issues
• Valid CA Class C driver's license at hire

Key Skills

• Representing the employer in grievances, arbitrations, and bargaining
• Managing ER/LR staff and budgets
• Deep knowledge of state/federal wage-and-hour, collective bargaining, and employment law
• NLRB, EEOC, and state agency investigation experience
• Ability to interpret and administer CBAs

Core Duties

• Day-to-day administration of LR policies and CBAs; advising managers on contract interpretation
• Investigating grievances (union and non-union) and recommending resolutions
• Managing investigations into ULP charges and discrimination claims
• Preparing for and participating in bargaining sessions; analyzing proposals and labor market data
• Preparing arbitration cases and briefs
• Contributing to org-wide HR strategy, change management, and policy development
• Supervising assigned ER/LR staff

Apply at www.perfecttiming.com > Find Work

Novato, CA

Order: 1300770

Order Type : Temp

Receptionist/Administrative Specialist – Temporary – Novato – $30 to $32/hour

 

Seeking a professional, personable, and discreet Receptionist/Administrative Specialist for an established and well-respected Financial Services firm. As part of a collaborative and tight knit team, with the attitude that no job is too big or too small, you will provide exemplary care and attention to clients both via phone and in-person, and administrative support to advisors. Bonus: You will enjoy 3 day weekends with Fridays off.

 

• Start date: Monday 5/11/26
• Assignment length: 1 month + possibility to extend to 2 months
• Schedule: Monday – Thursday, 8:30am -5:00pm
• Location: Onsite, in office. Near SMART train.
• Background: Must successfully pass a criminal fingerprinting/background check
• Pay: $30 – 32/hour

 

Receptionist Responsibilities:

• Answer phones and respond to email correspondence from prospective and existing clients
• Provide key administrative support to the team
• Compile, organize, assemble documents, invoices
• Perform general administrative tasks: filing, scanning, maintaining accurate files
• Provide top notch service for discerning clientele, via phone, email and in-person
• Enter, update, and maintain accurate records in CRM
• Additional administrative projects as needed

 

Receptionist Qualifications:

• Prior client service experience (financial services experience preferred)
• Comfortable using technology with intermediate MS Office experience
• CRM experience is highly desired. Redtail CRM experience is ideal
• Excellent customer service and communication skills – both by phone and email
• Trustworthy, dependable, discreet

Apply at www.perfecttiming.com > Find Work

San Rafael, CA

Order: 1292777

Order Type : TempToFT

Recruiter (Hybrid) | Temp to Hire | San Rafael | $43–$51/hour

A well-established nonprofit organization is seeking a Full-Cycle Recruiter to join its collaborative Human Resources team. This role partners closely with the Talent Acquisition Manager to support hiring across multiple programs, with a primary focus on high-volume direct service roles, management and professional positions.

This is an excellent opportunity for a recruiter who values meaningful candidate relationships, works comfortably with autonomy, and wants to contribute to a mission-driven, people-centered organization.

• Location: Hybrid - 4 days onsite in San Rafael (near SMART), 1 day remote
• Schedule: Full-time, Monday through Friday, typical business hours with some flexibility
• Duration: Temp-to-hire
• Benefits: Generous benefits upon permanent hire
• Background Check: Hire contingent on a clear federal and state criminal background check

Recruiter Responsibilities:

• Manage full-cycle recruiting for hourly, high-turnover roles and professional staff
• Conduct conversational, soft-skill-focused interviews that assess culture fit and commitment
• Build and maintain consistent communication with candidates throughout the hiring process
• Partner closely with hiring managers and provide regular updates
• Coordinate interviews, offers, background checks, and onboarding steps
• Learn internal systems, policies, and processes independently

 

Recruiter Qualifications:

• Prior full-cycle recruiting experience, ideally in high-volume or mission-driven environments
• Strong interpersonal and interviewing skills
• Comfortable recruiting for hourly roles as well as leadership and professional positions
• Organized, self-directed, and able to manage multiple openings at once
• Ability to learn ATS/HR systems quickly

Apply www.perfecttiming.com > Find Work

Hey San Mateo - I run a small recruiting firm that's been serving people and businesses in the Bay Area for a while.

Instead of hiring someone in SF or other cities in the Bay, I wanted to reach out to see if we could hire someone local in San Mateo. This is a great client and an opportunity to get hired on full-time:

>Beloved and well-respected healthcare organization is seeking a temporary Medical Records Assistant. If you are warm and caring with a genuine interest in helping others, this is the job for you!

>In this role, you will coordinate/communicate with clinicians, obtain documentation, compile and maintain accurate patient charts and provide general medical office support. EPIC experience is highly preferred.  

>Start: ASAP
Duration: Approximately 2 months with potential to extend/hire
Location: ONSITE in San Mateo
Schedule: Monday – Friday, 8:30am - 5:00pm
Pay: $22 to $25/hour

Apply at www.perfecttiming.com > Find Work

[Hiring] HR Assistant - Onboarding

San Rafael, CA

Order: 1299923

Order Type : Temp

HR Assistant (Onboarding) – Temporary – Novato - $28–$30/hour

We are seeking a temporary HR Assistant to support a busy HR and Recruitment team at a local healthcare nonprofit. This role will assist with onboarding new employees and other worker groups, helping ensure a smooth, compliant, and well-organized onboarding experience while creating a positive first impression for new hires. The position will also provide support as onboarding processes continue to evolve and become more automated, ensuring pre-employment requirements are completed accurately and on time.

 

• ⁠Location: Onsite in Novato, CA

HR Onboarding Assistant Responsibilities

• ⁠Support recruiters and HR staff with onboarding activities for new hires
• ⁠Communicate regularly with candidates, recruiters, and hiring managers to ensure onboarding steps are completed on time
• ⁠Review and track employment documentation, background checks, and pre-employment requirements
• ⁠Respond to onboarding-related questions and manage follow-up communications
• ⁠Maintain accurate records in the applicant tracking system (ATS)
• ⁠Assist with onboarding of interns, volunteers, and other worker groups as needed
• ⁠Prepare or update onboarding reports and status updates for HR and management
• ⁠Perform other related duties as assigned

 

HR Onboarding Assistant Qualifications

• ⁠Experience with an applicant tracking system (iCIMS preferred)
• ⁠Strong attention to detail and organizational skills
• ⁠Excellent interpersonal and customer service skills
• ⁠Ability to manage multiple tasks in a fast-paced environment
• ⁠Proficiency with Microsoft Office, including Word and Excel
• ⁠Ability to handle sensitive information with discretion and good judgment
• ⁠Bachelor’s degree in HR, Business, or related field preferred

Apply at www.perfecttiming.com > Find Work

HR Assistant - Onboarding

San Rafael, CA

Order: 1299923

Order Type : Temp

HR Assistant (Onboarding) – Temporary – Novato - $28–$30/hour

We are seeking a temporary HR Assistant to support a busy HR and Recruitment team at a local healthcare nonprofit. This role will assist with onboarding new employees and other worker groups, helping ensure a smooth, compliant, and well-organized onboarding experience while creating a positive first impression for new hires. The position will also provide support as onboarding processes continue to evolve and become more automated, ensuring pre-employment requirements are completed accurately and on time.

 

• Location: Onsite in Novato, CA

HR Onboarding Assistant Responsibilities

• Support recruiters and HR staff with onboarding activities for new hires
• Communicate regularly with candidates, recruiters, and hiring managers to ensure onboarding steps are completed on time
• Review and track employment documentation, background checks, and pre-employment requirements
• Respond to onboarding-related questions and manage follow-up communications
• Maintain accurate records in the applicant tracking system (ATS)
• Assist with onboarding of interns, volunteers, and other worker groups as needed
• Prepare or update onboarding reports and status updates for HR and management
• Perform other related duties as assigned

 

HR Onboarding Assistant Qualifications

• Experience with an applicant tracking system (iCIMS preferred)
• Strong attention to detail and organizational skills
• Excellent interpersonal and customer service skills
• Ability to manage multiple tasks in a fast-paced environment
• Proficiency with Microsoft Office, including Word and Excel
• Ability to handle sensitive information with discretion and good judgment
• Bachelor’s degree in HR, Business, or related field preferred

Apply at www.perfecttiming.com > Find Work

Medical Records Assistant

San Mateo, CA

Order: 1297189

Order Type : Temp

Medical Records Assistant - Temp - Onsite – San Mateo - $22 to $25/hour

Beloved and well-respected healthcare organization is seeking a temporary Medical Records Assistant. If you are warm and caring with a genuine interest in helping others, this is the job for you!

In this role, you will coordinate/communicate with clinicians, obtain documentation, compile and maintain accurate patient charts and provide general medical office support. EPIC experience is highly preferred. 

• Start: ASAP
• Duration: Approximately 2 months with potential to extend/hire
• Location: ONSITE in San Mateo
• Schedule: Monday – Friday, 8:30am - 5:00pm
• Pay: $22 to $25/hour

 

Medical Records Assistant Responsibilities:

• Answer phones and assess needs from patients, caregivers, clinical teams and public and direct to the proper staff member.
• Audit charts by running and reviewing Epic, Excel and admission reports to accurately discharge patients.
• Collect and distribute incoming mail and facilitate outgoing mail.
• Accurately enter patient records and provide ongoing patient chart maintenance.
• Provide administrative support, including data entry.
• Request informed consent, history, and physical, lab records.

Medical Records Assistant Qualifications:

• Prior healthcare or medical office experience is required.
• 1+ years recent administrative support experience.
• General understanding of medical terminology.
• Able to work independently; self-starter.
• EPIC experience is highly preferred.
• Excellent communication skills (verbal and written).

Apply at www.perfecttiming.com > Find Work

Hey Sonoma County, I run a small recruiting firm that's been serving people and businesses in Marin, Sonoma, and the Bay Area for a while, and we decided we might as well open an office up here in Sonoma. I’m sure this post will get the usual Reddit treatment; but, our objective is to hire people and help clients in Sonoma County. Figured I'd introduce myself because we are here to help.

Hiring Managers, the market's weird right now. Roles that used to fill in two weeks are taking two months, and a lot of smaller employers don't have time to sift through 300 applicants per posting. Part of the reason we opened up here is that we kept getting calls from Sonoma County businesses. We work across industries (administration, ops, finance, sales, skilled roles, healthcare, government, etc.), mostly with small and mid-sized employers.

Job seekers, send us a message here or on other platforms with your background and what you're looking for. I can't promise I'll have a fit, but I promise I will respond. The market is rough and a lot of folks are getting ghosted, which sucks.

www.perfecttiming.com

https://www.perfecttiming.com/location/sonoma-county

Our client is a luxury residential rehabilitation center offering comfort, compassion, and world-class clinical care to individuals struggling with addiction and co-occurring disorders. They offer a comprehensive set of services that promote health and healing for the body, mind and soul, including: evidence-based individual and group therapy; relapse prevention, 12-step recovery; family and couples therapy; massage; acupuncture; personal training; yoga; spiritual counseling; art and equine-assisted therapy to name a few. 

 

Schedule: 

• Thursday: 10am-630pm 
• Friday: 5am-130pm 
• Saturday: 10am-630pm 
• Sunday: 10am-630pm

 

 
Pay: $27/hour

Primary Responsibilities Include: 

• Prepares all food items as directed in a sanitary and timely manner. 
• Follows recipes, portion controls, and presentation specifications as set by the supervisor. 
• Restocks all items as needed throughout the shift. 
• Cleans and maintains station while practicing exceptional safety, sanitation and organizational skills. 
• Has understanding and knowledge of how to properly use and maintain all equipment in the kitchen. 
• Assists with the cleaning, sanitation, and organization of the kitchen, walk-in coolers and all storage areas. 
• Checks for and reports potential hazards or breaches of security plans while in the workplace or in the field. 
• Encourages and supports others to be safe while at work. 
• Adheres to all workplace and trade safety laws, regulations, standards, and practices that could affect individuals served, staff, and other people coming to the organization’s facilities. 
• Fully understand and maintain policies regarding professional ethics, including appropriate boundaries and patient confidentiality; monitor documents according to company and HIPAA policies 
• All other duties as assigned

 

 

Requirements: 

• Exhibit excellent customer service. 
• Self-motivated and reliable. 
• Team oriented with an ability to collaborate with all kitchen and management staff. 
• Demonstrate a positive “can-do” attitude. 
• Have a valid driver’s license in good standing and auto insurance. 
• Ability to multi-task in a fast-paced work environment. 
• Candidates must pass a comprehensive background check. 
• Candidates must pass a 10 panel drug screen which includes Marijuana.

 

Email matt@perfecttiming.com to learn more.

Senior Auditor

Larkspur, CA

Order: 1296427

Order Type : DirectHire

Larkspur, CA

Senior Auditor CPA – Direct Hire, Full-Time, Larkspur, CA (Onsite)

We’re seeking an experienced Senior Auditor, CPA, to join our client’s busy, well-established public accounting firm in Larkspur. This is an exciting opportunity to play a key role in delivering high-quality audit, assurance, and tax services while working with a diverse client base. In this role, you will spend your days leading engagements, collaborating with a supportive team, and building long-term client relationships within a firm known for integrity, professionalism, and growth.

As the Senior Auditor you will: 

• Manage audit, review, and compilation engagements from planning through completion
• Execute audit procedures in accordance with GAAP and GAAS
• Prepare and review audit work papers, financial statements, and disclosures
• Conduct accounting research on complex technical issues
• Prepare tax returns for for-profit and nonprofit attestation clients
• Serve as the primary point of contact for assigned clients
• Collaborate with team members to ensure accuracy, timeliness, and compliance

As the Senior Auditor you bring:

• Active CPA license
• Minimum of two years of public accounting audit experience
• Strong experience with audit fieldwork and financial reporting
• Proficiency in Excel and ability to learn new systems
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines

Additional Information:

• Training is provided for nonprofit and 401(k) accounting
• Onsite role based in Larkspur, CA
• Compensation: Approximately $90,000 annually

Apply at www.perfecttiming.com > Find Work > Senior Auditor

Senior Accountant | Temp, 4+ months | San Rafael (Onsite) | $54.04/hour

An established education organization is seeking a Senior Accountant to provide temporary coverage for a leave of absence. This is a management-level individual contributor role, focused on managing complex accounting work and deliverables, not supervising staff.

As a member of a well-established finance environment, you will support core fiscal operations, including general ledger oversight, budget monitoring, and audit support across multiple sites 

Strong GAAP knowledge, comfort working within enterprise accounting systems, and advanced Excel skills will be key to making an immediate impact in this role.

• Location: 100% onsite in San Rafael
• Length: Approximately 4 months, with potential to extend
• Schedule: Monday–Friday, 8:00 am–5:00 pm (some flexibility)
• Pay Rate: $54.04/hour
• Background Check: Clear criminal background check required

 

What You’ll Be Doing:

• Manage and execute accounting work across multiple sites (no direct reports)
• Analyze and reconcile general ledger accounts and fiscal records
• Review and process budget transfers and budget revisions
• Monitor expenditures to ensure fiscal integrity and compliance
• Audit financial documents for accuracy and regulatory adherence
• Prepare financial and statistical reports, including budget and expenditure summaries
• Support audits and fiscal reviews
• Use Excel extensively for reconciliations, analysis, and reporting
• Work within an established financial system and support ERP transition activities
• Serve as a technical accounting resource to internal stakeholders
• Collaborate closely with a knowledgeable, supportive accounting team

What We’re Looking For:

• Progressive experience in accounting, auditing, or fiscal management
• Strong command of general ledger accounting and budget processes
• Governmental or fund accounting experience strongly preferred
• Advanced Excel skills
• Proven ability to independently manage complex accounting work
• Public-sector or complex multi-entity environment experience a plus
• ERP implementation or system transition experience preferred
• Prior audit support experience

Apply at www.perfecttiming.com > Find Work > Senior Accountant

Human Resources Manager

Santa Rosa, CA

Order: 1297356

Order Type : Temp

Human Resources Manager – Temp (on site) – Santa Rosa - $40-50/hour

 

Our Santa Rosa based non-profit client is seeking an experienced HR Manager to oversee their HR operations. This is an interim role touching on all areas of human resources, including compliance, employee relations and onboarding. Excellent opportunity to support a mission-driven organization!

 

• Pay range: $40.00–$50.00/hour
• Location: Santa Rosa, CA
• Duration: Temporary, approximately 4+ months
• Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. (some flexibility)

 

Human Resources Manager Responsibilities:

• Oversee daily HR operations, manage employee relations

• Process and monitor workers' compensation claims

• Oversee leave of absence process, including eligibility, compliance, tracking, and return-to-work procedures.

• Review payroll for accuracy and compliance

• Maintain and manage employee data within HR systems

• Lead onboarding, offboarding, and orientation for new team members

• Prepare detailed HR reports for leadership

 

Human Resources Manager Requirements:

• 5+ years of Human Resource experience
• Experience in employee relations, benefits administration and leave of absence administration

• Excellent organizational and communication skills

• Bachelor's degree highly preferred.

Apply at www.perfecttiming.com > Find Work > HR Manager