u/tusharmangla1120

Ran some numbers on this and would appreciate a reality check from anyone with experience in hiring for this kind of position.

Let's say you are paying a recruiter $20-$50/hr in exchange for BD activities, and he/she spends approx. 5 hours/day for a period of 20 working days per month - this equals to 100 hours, or $2,000-$5,000/month worth of labor alone.

An average good BD specialist will probably generate about 150-200 leads/day through manual scraping. This means that in one month he/she can provide around 4,000 leads. (this number is excluding the email verification, bounce rate, etc) and also time spent on outreach

I was comparing it to what's available nowadays thanks to modern AI tooling, and some agencies are able to get more than 10,000 verified leads/month for much cheaper (approx $1,000 which is < labour cost of a recruiter) than it takes to pay for salary + tools + outreach.

Thus the real question – what's the price per verified workable lead then?

As far as I understand, the numbers simply do not add up here.

Are there any agencies out there which switched to an automated approach yet?

reddit.com
u/tusharmangla1120 — 2 days ago

Ran some numbers on this and would appreciate a reality check from anyone with experience in hiring for this kind of position.

Let's say you are paying a recruiter $20-$50/hr in exchange for BD activities, and he/she spends approx. 5 hours/day for a period of 20 working days per month - this equals to 100 hours, or $2,000-$5,000/month worth of labor alone.

An average good BD specialist will probably generate about 150-200 leads/day through manual scraping. This means that in one month he/she can provide around 4,000 leads. (this number is excluding the email verification, bounce rate, etc) and also time spent on outreach

I was comparing it to what's available nowadays thanks to modern AI tooling, and some agencies are able to get more than 10,000 verified leads/month for much cheaper (approx $1,000 which is < labour cost of a recruiter) than it takes to pay for salary + tools + outreach.

Thus the real question – what's the price per verified workable lead then?

As far as I understand, the numbers simply do not add up here.

Are there any agencies out there which switched to an automated approach yet?

reddit.com
u/tusharmangla1120 — 2 days ago
▲ 2 r/smallGRP+1 crossposts

From candidate sourcing to AI resume matching and automated lead generation

this system handles thousands of applications in minutes.
Recruitment agencies are scaling faster with AI automation

u/tusharmangla1120 — 8 days ago

Your Recruiters Should Be Closing Roles — Not Scraping LinkedIn for 4 Hours a Day

Most recruitment agencies are wasting hours every single day manually searching for hiring companies, finding decision makers, and sending outreach.

The best agencies are no longer doing this manually.

We helped agencies go from:

• 5-6 placements/month → 20+

• 18 placements/month → 60-70 placements/month

How?

By building AI-powered recruitment systems that automate:

✓ Job discovery

✓ Decision maker finding

✓ Outreach workflows

✓ Data scraping and enrichment

✓ Lead qualification

Instead of spending 4 hours searching for companies hiring, recruiters now spend less than 30 minutes.

Because the real moat in recruitment is not finding jobs.

It’s:

• Relationships

• Trust

• Human judgment

• Closing conversations

AI handles the repetitive work.

Recruiters focus on what actually makes money.

This is what Recruitment OS looks like.

u/tusharmangla1120 — 12 days ago
▲ 2 r/smallGRP+1 crossposts

In 3 days, I spoke to 60+ recruitment agency owners.

US. UK. Australia. Belgium. Singapore. Nigeria.

I asked one question: what's your biggest pain right now?

Here's what every single one of them said — in different words, but the same answer:

  1. Can't find new clients fast enough

  2. The team spends all day on manual tasks

  3. Tools don't talk to each other

  4. By the time they reach a job post, it's too late

  5. They tried automation before and it didn't work

What struck me wasn't the list.

It was that a solo founder in Nigeria and a 27-year veteran in Australia described exactly the same problem.

Not the same market. Not the same niche. Not the same experience.

The same problem.

Recruitment hasn't changed its operating model in 20 years.

Every agency is still running on the same manual playbook — LinkedIn searches, Excel sheets, one-by-one email sends.

The ones growing are the ones who noticed that first.

They stopped competing on who's best at the playbook.

They started competing on who replaced it first.

u/tusharmangla1120 — 18 days ago
▲ 1 r/smallGRP+1 crossposts

Here's the difference:

A tool finds a candidate.

A system finds, qualifies, enriches, reaches out, and follows up — without you touching it.

I've spent months stress-testing AI tools for recruitment.

Here's the 2026 stack I'd build from scratch today:

Finding candidates & companies

→ Exa AI — searches the web the way an AI agent would. Find candidates by skill, crawl portfolios, feed results directly into Claude via MCP.

→ Apify — 3,000+ scrapers. LinkedIn profiles, job boards, company data. If it's on the web, Apify can pull it.

→ DiscoLike — crawls actual business websites, not just LinkedIn. Finds ICPs in verticals that traditional databases miss entirely.

Outreach & messaging

→ Claude AI — writes hyper-personalized emails, LinkedIn messages, and follow-ups at scale. Feed it candidate context. Let it write.

Instantly.ai — cold email infrastructure that handles warm-up, rotation, and deliverability. Your emails hit inboxes, not spam.

→ lemlist — one sequence builder for email, LinkedIn, and calls combined.

Data & enrichment

→ Prospeo / BetterContact — email and phone enrichment. Everything else breaks if your contact data is wrong.

→ Loxo / Recruit CRM — solid API access and integrations built for automation workflows.

Capturing intelligence

→ Bluedot or Fathom.ai — connects to your systems and pulls key insights from every client and sales call automatically.

A tool is just a tool.

A connected system is a competitive advantage.

Every call you take is raw material.

Every BD conversation is a signal.

The agencies that win in 2026 won't just use these tools — they'll wire them together.

If you want to see how I'd connect this into one automated BD pipeline, comment SYSTEM below.

u/tusharmangla1120 — 23 days ago

(.. and i’m giving away the package worth $Billion)

This is about AI agents, Claude Code, and decision systems.

Who is inside:

→ Alex Hormozi

→ Grant Cardone

→ Seth Godin

→ Gary Vaynerchuk

→ Jordan Belfort

→ Russell Brunson

→ Dan Kennedy

→ Tony Robbins

→ Routes your question to the right thinking system

↳ not random answers

→ Applies proven frameworks

↳ based on context

Use cases:

  1. Build a $100K offer

↳ thinks like Hormozi

  1. Close high ticket deals

↳ uses Belfort logic

  1. Build funnels

↳ applies Brunson systems

  1. Position your brand

↳ uses Seth’s lens

  1. Scale content

↳ channels Gary Vee

What you’ll get:

→ Extracted frameworks

→ Mapped decision flows

→ Combined into one system

This is what $5M worth of consulting feels like… packed into one Claude Skill you can run in under a minute.

How to access it:

Like this + comment “CLAUDE” and DM me...

u/tusharmangla1120 — 1 month ago

A complete Claude Skills toolkit for talent acquisition. Each one replaces hours of manual work.

𝟭. 𝗝𝗢𝗕 𝗥𝗘𝗤𝗨𝗜𝗥𝗘𝗠𝗘𝗡𝗧 𝗔𝗡𝗔𝗟𝗬𝗦𝗜𝗦
→ Drop in any job opening
→ AI breaks it down across 18 dimensions — tech requirements, seniority, culture, comp, team dynamics
→ Flags gaps before you even start sourcing

𝟮. 𝗜𝗗𝗘𝗔𝗟 𝗖𝗔𝗡𝗗𝗜𝗗𝗔𝗧𝗘 𝗣𝗥𝗢𝗙𝗜𝗟𝗘 𝗕𝗨𝗜𝗟𝗗𝗘𝗥
→ Converts job descriptions into weighted scoring rubrics
→ Must-have / Important / Nice-to-have tiers with specific evaluation guidance
→ Consistent scoring across every candidate

𝟯. 𝗝𝗢𝗕 𝗦𝗘𝗟𝗟𝗘𝗥
→ Rewrites bland job ads into compelling narratives candidates actually want to read
→ "So What?" reframing — turns every feature into a candidate benefit
→ Delivers outreach hooks and strategic questions

𝟰. 𝗦𝗢𝗨𝗥𝗖𝗜𝗡𝗚 𝗦𝗧𝗥𝗔𝗧𝗘𝗚𝗬 𝗚𝗘𝗡𝗘𝗥𝗔𝗧𝗢𝗥
→ Creates full sourcing plans with ready-to-use Boolean strings
→ Covers LinkedIn, Google X-ray, GitHub, Twitter
→ 11-category channel checklist, phased search approach

𝟱. 𝗖𝗔𝗡𝗗𝗜𝗗𝗔𝗧𝗘 𝗦𝗖𝗥𝗘𝗘𝗡𝗘𝗥
→ Scores candidates against your ICP rubric (0–3 per criterion)
→ Flags red flags and standout achievements
→ Batch comparison tables with Pursue / Maybe / Pass recommendations

𝟲. 𝗢𝗨𝗧𝗥𝗘𝗔𝗖𝗛 𝗪𝗥𝗜𝗧𝗘𝗥
→ Personalizes messages across LinkedIn, email, and X DMs
→ A/B variants + follow-up sequences included
→ No generic flattery — every message references specific candidate details

The biggest advantage?

Every skill learns from YOUR examples.

Add what worked for you in the past — the AI pulls from those automatically. It adapts to your style, your roles, your market.

How to access it:

1.⁠ ⁠Like this + comment “𝗦𝗞𝗜𝗟𝗟”

I'll send you free access to all 6 skills — import to Claude in under 5 minutes and start right away.

u/tusharmangla1120 — 1 month ago

We built an AI Cold Email Writer Agent (powered by Claude)
that uses a 48-law psychology system to write emails that actually get replies.

Right now, most recruiters deal with
emails getting ignored, candidates not responding, and hiring pipelines going cold.

What it does:

• Hyper-personalized outreach
• Clean, human-like emails
• Follow-ups that don’t feel spammy
• Messages designed to book calls

Most recruiters don’t have a lead problem
They have a messaging problem.

Want it?

u/tusharmangla1120 — 1 month ago

Day 1 of Free AI Audit for Recruitment Agencies

We recently audited a solo recruitment founder in the biotech space.
8 months in. Zero placements. Savings running out.
And he had already spent $80,000 just to get started.

Here's what we found
The Pain Points:
→ Paid $80,000 in franchise fees before making a single dollar
→ Only 200-300 manual outreach emails per month
→ Reaching out to job postings already 7 days old
→ No follow-up sequences, stopping at 2 touches instead of 9
→ 5,000 LinkedIn connections completely untapped
→ No system to match 50-100 inbound candidates to open roles

$80,000 invested.
8 months of full-time work.
Zero revenue.
It wasn't a talent problem.
It wasn't even a market problem.
It was a systems problem.

Here's what an AI system changes for him
→ Automated daily job scraping from LinkedIn, Indeed, Biospace
→ Resume-to-job matching — candidate uploads CV, system finds open roles instantly
→ Email sequences with 7-9 touch automated follow-ups
→ Early job alert triggers — be in the first 5 recruiters, not the 30th

The competitor we showed him was sending 65,000 emails per month.
Same 3-4% reply rate. But 200x the volume.
One placement in biotech = $30,000 fee.
The entire system costs a fraction of that.
$80,000 spent to enter the game.
And the only thing missing was a system that costs almost nothing to set up.
That's the part that hurts.

If you run a recruitment agency and feel like you're working hard but the numbers aren't moving — the problem is probably not your effort.
We are opening up a 𝗙𝗥𝗘𝗘 𝗔𝗜 𝗔𝘂𝗱𝗶𝘁 for recruitment agencies

u/tusharmangla1120 — 1 month ago

We spent 3 months building a Recruitment OS for a German client.

They just hit 5x revenue in 90 days.

The strategy wasn't what we expected.

It was about timing.

Here's the problem:

Most agencies compete for the same 200-300 posted jobs.

By the time a role hits LinkedIn, 50+ agencies are already pitching.

Win rate? 2-5%.

So we tested a hypothesis:

What if we could reach companies 3-4 weeks before they post publicly?

We built a system that monitors 40,000-50,000 opportunities daily:

→ Regional job boards (20+ platforms)

→ Company career pages

→ LinkedIn signals (funding, leadership changes)

→ Industry hiring triggers

Then we added a RAG agent that:

→ Filters down to 150-200 high-probability matches

→ Identifies actual decision-makers

→ Flags companies showing growth signals

The shift:

Old: 200-300 manual searches, 3-4 hours daily, 2-5% win rate

New: 40,000+ scanned automatically, 10 minutes review, higher win rates

Revenue impact: 5x in 90 days.

The lesson:

AI doesn't replace relationships.

It buys you time to build them.

The agencies winning aren't working harder.

They're working earlier.

If you run an enterprise recruitment agency and want to see our implementation framework:

DM me with:

→ Your primary recruiting vertical

→ Your current team size

→ Your biggest sourcing challenge

I'll share what we've built.

u/tusharmangla1120 — 2 months ago

Recruitment agency toolkit for 2026.

10 tools every recruiter should have bookmarked.

(Save this — you'll thank yourself later)

Building AI systems for recruitment isn't about finding one magic tool.

It's about choosing the right components and connecting them into a workflow that runs on autopilot.

Think of it like a tech stack for your BD pipeline — every tool has a role, and together they form a system.

Here's where I'd start:

  • 𝗘𝘅𝗮 𝗔𝗜 — Search the web the way an AI agent would. Find candidates by skill set, crawl portfolios, and prioritize outreach — all through one API. Comes with an MCP server so you can plug it directly into Claude.

  • 𝗜𝗻𝘀𝘁𝗮𝗻𝘁𝗹𝘆.𝗮𝗶 — Cold email infrastructure built for scale. Handles warm-up, rotation, and deliverability so your emails actually hit inboxes, not spam folders.

  • 𝗖𝗹𝗮𝘂𝗱𝗲 𝗔𝗜 — Your outreach message writer on autopilot. Craft hyper-personalized emails, LinkedIn messages, and follow-ups at scale — just feed it the candidate or client context and let it do the heavy lifting. Connects directly with tools like Exa AI via MCP for a seamless workflow.

  • 𝗹𝗲𝗺𝗹𝗶𝘀𝘁 — Multichannel outreach covering email, LinkedIn, and calls. If you want one sequence builder to manage it all, this is it.

Loxo / Recruit CRM — Our top two CRM/ATS picks. Both offer solid API access and integrations that play well with automation.

  • 𝗔𝗽𝗶𝗳𝘆 — Access to 3,000+ scrapers. LinkedIn profiles, job boards, company data — if it lives on the web, Apify likely has a scraper for it.

  • 𝗣𝗿𝗼𝘀𝗽𝗲𝗼 / 𝗕𝗲𝘁𝘁𝗲𝗿𝗖𝗼𝗻𝘁𝗮𝗰𝘁 — Email and phone enrichment tools. Everything else falls apart if your contact data is wrong or missing.

  • 𝗔𝗜 𝗡𝗼𝘁𝗲𝘁𝗮𝗸𝗲𝗿 (𝗕𝗹𝘂𝗲𝗱𝗼𝘁 𝗼𝗿 𝗙𝗮𝘁𝗵𝗼𝗺.𝗮𝗶) — Connects to your systems and pulls key insights straight from client and sales calls.

  • 𝗗𝗶𝘀𝗰𝗼𝗟𝗶𝗸𝗲 (𝗵𝗼𝗻𝗼𝗿𝗮𝗯𝗹𝗲 𝗺𝗲𝗻𝘁𝗶𝗼𝗻 — 𝘀𝘁𝗶𝗹𝗹 𝗼𝗻 𝗺𝘆 𝘁𝗼-𝘁𝗲𝘀𝘁 𝗹𝗶𝘀𝘁) — Finds niche companies that traditional databases overlook. Crawls actual business websites instead of LinkedIn, uncovering ICPs in verticals with zero coverage elsewhere. Has an MCP server too.

A tool is just a tool. A connected system is a competitive advantage.

When you're ready to stop patching workflows and start building something that actually scales — you know where to start.

What would you add to this stack? 👇

u/tusharmangla1120 — 2 months ago

𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗮𝗴𝗲𝗻𝗰𝘆 𝗼𝘄𝗻𝗲𝗿𝘀… this message is especially for you.

We have already spoken with 200+ recruitment agency owners, and one thing is clear — the problems are almost the same across every agency.

We’re a small group of AI automation partners for modern recruitment agencies.

We work closely with founders and recruiters —
to reduce their daily manual work,
to make their hiring pipeline more consistent,
and to help their team invest time where it actually matters.

So they can focus on what truly drives results —
better relationships and more placements.

And that’s exactly why we are opening up a 𝗙𝗥𝗘𝗘 𝗔𝗜 𝗔𝘂𝗱𝗶𝘁 for a limited number of selected agencies.

In this free AI audit session, you’ll get:

A private 𝟭:𝟭 𝗰𝗮𝗹𝗹 — just between you and our team.
We will break down your complete workflow
Identify key bottlenecks
And design a custom AI system tailored for your agency.

We’ll also show you how you can build and implement this system for yourself

If you’re serious about taking your agency to the next level…

For form write commend and send me a DM, book your preferred time slot,
and let’s connect on a call with our team .

u/tusharmangla1120 — 2 months ago

Most people guess what recruiters need.
We didn't.
We built 20 AI systems for recruitment agencies… then put it out on Facebook — just to test the waters.

What happened next was unexpected 👇
𝟯𝟯𝟭+ comments. 𝟭𝟬𝟬+ 𝗗𝗠𝘀. 𝟮𝟬𝟬+ real conversations with agency owners.

And here's the truth…
Every single conversation showed the same pattern:
→ Recruiters are drowning in manual work
→ Sourcing is broken and time-consuming
→ Outreach is getting ignored
→ Fill rates are dropping
→ Scaling feels impossible without hiring more people.

The industry is not slow. The systems are outdated.
After 200+ conversations with agency owners, one thing is clear:
Recruitment doesn't need more recruiters. It needs better systems.
That's exactly what we're building.
An AI-Powered Recruitment OS
Candidate sourcing → screening → outreach → follow-ups → placement

Not theory. Built from real problems. Validated by real agency owners.
This is just the beginning.

𝗜'𝗺 𝗼𝗽𝗲𝗻𝗶𝗻𝗴 𝘂𝗽 𝗮 𝗳𝗲𝘄 𝗳𝗿𝗲𝗲 𝗽𝗶𝗽𝗲𝗹𝗶𝗻𝗲 𝗮𝘂𝗱𝗶𝘁𝘀 𝗳𝗼𝗿 𝗮𝗴𝗲𝗻𝗰𝘆 𝗼𝘄𝗻𝗲𝗿𝘀 𝘁𝗵𝗶𝘀 𝘄𝗲𝗲𝗸.
If you're running a recruitment agency and want to see how this works. —
Comment "𝗔𝘂𝗱𝗶𝘁" or DM me.

We'll review your current process and show you exactly:

  1. Where your agency is losing revenue without realising it.
  2. What's stopping you from filling roles faster.
  3. Which parts of your workflow AI can handle today.
u/tusharmangla1120 — 2 months ago

Your competitor reached that hiring manager 3 hours before you. Here's the system that makes sure you're always first.

A job post goes live at 9am.

By 9:47am, a recruiter is already in the hiring manager's inbox.

Not because they were lucky. Because they built a system.

Here's the exact workflow

JOB SCRAPING + AI OUTREACH — HOW IT WORKS:

Step 1 — Google Jobs scraped daily for target roles + locations

Step 2 — AI qualifies: does this company match your ICP?

Step 3 — Clay enriches company data + pulls LinkedIn profiles

Step 4 — Decision-maker identified (hiring manager, CEO, team lead)

Step 5 — Contact data found via waterfall enrichment (email + phone)

Step 6 — Lead scored → added to Airtable

Step 7:
• Email found? → Instantly outreach sequence fires.
• No email? → Lemlist LinkedIn sequence kicks in

Step 8 — Auto-synced to CRM

Zero manual work. Zero missed signals.
Tools: Clay · n8n · Instantly · Lemlist · Apollo · LinkedIn.
While others are still copy-pasting job titles into spreadsheets...
You're already having the conversation.

Save this post to build it.
Comment "WORKFLOW" and I'll send you the full breakdown.

u/tusharmangla1120 — 2 months ago

Most recruiters are still doing manually what AI can do in minutes. In 2026, the difference between agencies that scale and agencies that struggle isn't talent ,,,,,,,,,,, it's systems.

I've been testing AI tools specifically for recruiting workflows, and these 5 have genuinely changed how I work:
𝟭.⁠ ⁠𝗖𝗹𝗮𝘆 — Think of it as your lead engine. It enriches contact lists with LinkedIn profiles, company data, and decision-makers, then scores and personalizes outreach, all in one place.
𝟮.⁠ ⁠𝗔𝗻𝘆𝗙𝗶𝗻𝗱𝗲𝗿 — Finding verified emails used to eat hours. AnyFinder does it in seconds, and you only pay for valid addresses. Simple, fair, effective.
𝟯.⁠ ⁠𝗖𝗵𝗮𝘁𝗚𝗣𝗧 — Your always-available writing partner. Candidate summaries, outreach messages, job descriptions, interview questions done in minutes, not hours. Even better when plugged into your wider workflow.
𝟰.⁠ ⁠𝗟𝗲𝗺𝗹𝗶𝘀𝘁 — Multichannel outreach on autopilot. Email + LinkedIn sequences, automatic follow-ups, and real analytics so you know what's actually working.
𝟱.⁠ ⁠𝗥𝗲𝗮𝗱 𝗔𝗜 — Joins your Zoom/Meet/Teams calls, transcribes everything, and gives you summaries and engagement insights automatically. No more frantic note-taking.

But here's the thing , using these tools individually is good.

Connecting them into one system is where the real magic happens.
The workflow looks like this:
→ 𝗖𝗹𝗮𝘆 𝗲𝗻𝗿𝗶𝗰𝗵𝗲𝘀 𝗮𝗻𝗱 𝘀𝗰𝗼𝗿𝗲𝘀 𝘆𝗼𝘂𝗿 𝗹𝗲𝗮𝗱𝘀
→ 𝗔𝗻𝘆𝗙𝗶𝗻𝗱𝗲𝗿 𝗳𝗶𝗻𝗱𝘀 𝘁𝗵𝗲𝗶𝗿 𝘃𝗲𝗿𝗶𝗳𝗶𝗲𝗱 𝗲𝗺𝗮𝗶𝗹𝘀
→ 𝗖𝗵𝗮𝘁𝗚𝗣𝗧 𝘄𝗿𝗶𝘁𝗲𝘀 𝗽𝗲𝗿𝘀𝗼𝗻𝗮𝗹𝗶𝘇𝗲𝗱 𝗼𝘂𝘁𝗿𝗲𝗮𝗰𝗵 𝗰𝗼𝗽𝘆
→ 𝗟𝗲𝗺𝗹𝗶𝘀𝘁 𝘀𝗲𝗻𝗱𝘀 𝗮𝗻𝗱 𝗮𝘂𝘁𝗼𝗺𝗮𝘁𝗲𝘀 𝘁𝗵𝗲 𝗰𝗮𝗺𝗽𝗮𝗶𝗴𝗻𝘀
→ 𝗥𝗲𝗮𝗱 𝗔𝗜 𝗰𝗮𝗽𝘁𝘂𝗿𝗲𝘀 𝗲𝘃𝗲𝗿𝘆 𝗰𝗮𝗹𝗹, 𝗖𝗵𝗮𝘁𝗚𝗣𝗧 𝘁𝘂𝗿𝗻𝘀 𝗶𝘁 𝗶𝗻𝘁𝗼 𝗮 𝗰𝗹𝗶𝗲𝗻𝘁-𝗿𝗲𝗮𝗱𝘆 𝘀𝘂𝗺𝗺𝗮𝗿𝘆.

Agencies running this system aren't just saving time ,,,,,,, they're scaling without adding headcount.

If you're a recruiter or agency owner still doing this manually, 2026 is genuinely the year to change that.

Thinking about building something like this for your team? Drop a comment or send me a DM — happy to walk you through how we'd set it up for your specific workflow. 👇

u/tusharmangla1120 — 2 months ago

Why is the office empty?

Because Claude is working.

No recruiters.

No manual sourcing.

No endless Excel sheets.

Just systems running in the background.

Today, a recruitment agency doesn’t need a full room of people to operate.

It needs the right stack.

Here’s what Claude + automation can already handle:

Scraping companies that are actively hiring

Enriching leads with emails, LinkedIn, company data

Writing personalized outreach messages

Sourcing candidates based on skills and filters

Screening and ranking resumes automatically

Following up with candidates without missing a single message

This is not the future.

This is already happening.

The agencies that understand this will scale faster with fewer people.

The ones who don’t will keep hiring more recruiters to solve a problem that no longer needs humans.

The real question is not

“Should we use AI?”

It’s

“How long can you survive without it?”

We built 20+ AI systems for recruitment agencies.

Every workflow.

Every automation.

Everything documented in one simple playbook.

If you want it, comment “Recruitment OS” .

u/tusharmangla1120 — 2 months ago

Our client used our AI system to book 20+ qualified calls/month

No extra recruiters
No extra ad spend

Just a better system

3 months ago, they were stuck

Manual sourcing
Low replies
Unpredictable pipeline

Every deal felt random

The real problem?

They were always late

By the time a job hits LinkedIn or Indeed
50+ agencies are already pitching

Win rate drops
Competition increases

So we changed one thing

We made them early

Here’s the system we built 👇

PHASE 1: Market Monitoring AI

→ Scans job boards, company pages and hiring signals
→ Tracks expansion, hiring trends and role changes
→ Surfaces opportunities before they go public

Now instead of 200 jobs

They see 40,000+ signals daily

PHASE 2: AI Filtering Engine

→ Filters based on niche and ICP
→ Identifies real decision makers
→ Prioritizes high-probability companies

From noise → to 150–200 real opportunities

PHASE 3: Smart Outreach System

→ Personalized emails generated automatically
→ Right timing, right person
→ Outreach before competitors even know

No templates
No spam

Just relevant conversations

What changed?

Old system:

→ 3–4 hours sourcing daily
→ Competing with everyone
→ 2–5% win rate

New system:

→ 10–15 min review
→ Early access to opportunities
→ Consistent call bookings

The result

→ 20+ qualified calls every month
→ 2x revenue growth in 90 days
→ Same team, higher output

This is the shift

From chasing jobs
to creating pipeline

If you’re still relying on job boards

you’re already late

Comment “Recruitment OS” if you want the full breakdown 👇

u/tusharmangla1120 — 2 months ago

I kept seeing the same thing. Owner spends $3–5k/month on Meta ads. Leads come in. Team calls back in 2–3 hours. Nothing. Blames the leads. Runs more ads.

The leads weren't the problem. The response time was.

When someone's AC dies at 8pm on a Friday, they don't pick one company and wait. They submit to 4–5 and book whoever calls first. That window is maybe 20 minutes. Most HVAC companies aren't even close.

And it's not the owner's fault. You can't have someone sitting by a phone at 9pm waiting for a Facebook notification. That's not a realistic ask.

So I built an AI voice agent specifically for this. When a Meta lead comes in, it calls them back in under 60s, automatically, 24/7, including weekends and holidays. It introduces itself as calling from the company, asks 3–4 qualifying questions (homeowner or renter, what's broken, how urgent), and if they're a good fit, books them straight into the calendar.

The owner's team only sees qualified appointments. No more calling back renters. No more chasing people who were never going to book.

It's not a chatbot. It's not a generic voice thing. It's built around how HVAC leads actually behave- urgent, impatient, shopping multiple companies at once.

reddit.com
u/tusharmangla1120 — 2 months ago

Most recruitment agencies are still doing 2020 work with 2026 expectations.

Hours spent scraping job boards

Copy–pasting into spreadsheets

Manually matching CVs

Chasing “maybe” leads

And expecting predictable revenue from it.

We built our Recruitment OS to fix this completely.

Not another tool

Not another ATS

A full system that turns recruitment into a data-driven, AI-powered workflow

Here’s how it works behind the scenes 👇

  • The system pulls thousands of jobs from LinkedIn, Indeed, Xing and more

  • It cleans and removes duplicates so you only see real demand

  • AI converts every job and CV into structured data

  • Skills, experience, licenses, role and location all mapped automatically

  • The matching engine ranks candidates with high accuracy

  • Based on skills, experience, semantic fit and location

  • Geo intelligence filters only practical, nearby matches

  • No more irrelevant or far-away profiles

  • It detects companies that are actively hiring

  • And turns them into ready-to-contact leads

On the frontend, everything runs through one control panel:

  • Dashboard → live view of jobs, leads, campaigns and performance

  • Campaigns → run targeted outreach using AI-ranked lists

  • Jobs, Leads, Companies, Candidates → one connected workspace

  • Candidate Matching → instantly see placement-ready matches

  • ROI Tracking → clearly see time saved and output increased.

What this actually changes for a recruitment agency:

  • A 24/7 lead generation and matching engine working in the background

  • Manual work drops from hours to minutes

  • Recruiters stop searching and start closing

  • Output grows without increasing team size

This is how you move from

manual effort → to system-driven revenue

If you’re still relying on manual sourcing

you’re not scaling your agency, you’re scaling workload

Send DM and Comment “Recruitment OS” if you want the full breakdown of this system

u/tusharmangla1120 — 2 months ago