u/purrcie_cat

I work in a combined recruiting/internal communications role at a 300ish person remote company and currently own coordination/facilitation of our monthly All-Hands (agenda planning, deck creation, presenter coordination, rehearsals, etc.). My role was newly created at the end of 2025, and I report to the head of HR.

The challenge I’m running into is that the person who previously owned the All-Hands function was the COO’s Chief of Staff, so they had deep visibility into executive conversations and organizational priorities. There is no longer a Chief of Staff or executive operations function, but the expectation around agenda curation seems to have remained the same.

I meet with the COO once a month to discuss comms, and I’m finding myself responsible for proposing strategic All-Hands agendas/topics without really having the organizational visibility or executive context that historically informed those decisions. After a few months in this seat, I am beginning to think the agenda curation and process needs to shift, as I am not being given the same level of context as those before me. Not sure what exactly to propose here as I don't want to come across as not wanting to do my job, I just don't feel I have been set up to succeed in this specific function.

I'm hoping for some insight on the following:

• Where does All-Hands agenda ownership typically sit?
• Is it normal for internal comms to independently drive agenda strategy without executive visibility?
• Have you seen successful operating models for this in orgs without a Chief of Staff function?

Would love any thoughts or examples of structures that have worked well. TIA.