r/EmailOutreach

We are looking to buy Microsoft tenants, US based, Please let me know if there are any good quality providers!!

First-time B2B SaaS founder here, currently learning outbound/cold email from scratch.

I am trying to understand what your actual day-to-day setup looks like:

- What tools do you use for prospecting, enrichment and sending?

- Do you manage leads in Excel/Google Sheets, a CRM, or something else?

- What metrics do you actually track?

- How do you organize campaigns, follow-ups and replies?

- Is there anything you track manually that beginners usually forget?

I know that’s a lot of questions.... But even just sharing a short answer would be super helpful.

Thanks!

This is getting expensive and frustrating. We buy new domains, warm them up for 2-3 weeks, start sending at low volume (30/day per domain), and within 6-8 weeks deliverability tanks. Open rates drop from 45% to under 10%, emails start landing in spam, and we have to retire the domain and start over.

Nothing seems to extend the domain lifespan past 2 months. Meanwhile I see teams on here claiming they've been running the same domains for 6+ months without issues.

Are we missing something fundamental about warm-up and domain rotation?

Últimamente tengo la sensación de que muchas herramientas de cold email están siguiendo el mismo camino:

Cada vez más funciones, más automatizaciones, más integraciones, más cosas que configurar...

Y al final, para hacer una campaña, utilizas 4 funciones y el resto ni las tocas.

Por eso me surge la duda:

¿Preferís pagar 80-100€ al mes por una herramienta que tenga absolutamente de todo?

¿O pagar 20-30€ por una herramienta que haga muy bien lo básico: encontrar leads, enviar emails, gestionar campañas y poco más?

No pregunto qué debería ser mejor, sino qué preferís vosotros realmente cuando estáis pagando por una herramienta.

¿Más funciones o menos complicaciones?

Our current outbound stack is a mess.

Every week something breaks. Contacts exported from Apollo with bad emails bounce in Instantly and hurt our domain health. The LinkedIn steps are completely disconnected from the email sequences so reps forget to do them. Nobody updates the tracking sheet so we have no idea which leads have been contacted by who. The worst part: we spend more time managing the stack than actually doing outreach.

I keep hearing about "all-in-one" platforms but every time I've tried one it was great at one thing and mediocre at everything else.

Hey everyone,

I’m a Shopify developer. Most of my client acquisition was through Upwork, and honestly, it was going pretty well for me. But recently I’ve started thinking that I shouldn’t depend on one platform for getting clients, so I’m trying to build my own outreach system.

I decided to give cold email a serious try.

So far, I’ve:

• Built a website for my Shopify development/CRO services
• Bought a domain and set up professional business emails through Zoho
• Started building a prospecting process
• My initial goal is just 5 good, personalized emails a day, rather than blasting hundreds of emails
• The idea is to reach Shopify/eCommerce store owners, do a quick audit of their website, point out actual issues/opportunities, and use that as a way to start a conversation

The problem is... I’m now getting stuck in the “which tools do I actually need?” stage 😂

I’ve been exploring Zoho Campaigns because it’s relatively cheap and gives me useful metrics like opens and engagement. But the troublesome thing is that it sends 1 email to as many as people you want in a go. Meanwhile I want to send 100 people 100 different emails.

I’ve also been looking at Apollo + Instantly, but I’m not sure whether I actually need that setup yet.

For example, Should I go with Zoho campaign and apollo? (but on Zoho I will have to make 5 different campaigns for 5 different contacts just in order to keep account of those emails)
Should I go with apollo and instantly? But they are bit expensive for me right now as I'm not trying to send 1000 emails a day

I also haven't properly explored the automation side of Zoho yet, so maybe I’m missing something there.

Basically, I’m trying to figure out a simple roadmap:

Find the right prospects → research their store → create a useful audit → send a personalized email → follow up → track replies → improve the process.

So, if anyone here has gone through something similar, especially developers/freelancers who moved from Upwork to their own outbound system, I’d really like to connect.

Would be great to have a few people who are also figuring this stuff out so we can share what’s working, what isn't, tools we’re testing, mistakes we're making, and hopefully help each other along the way.

And if you’ve already done this successfully, I’d especially appreciate hearing what you would do differently if you were starting from zero today.

Suppose you're totally new to cold emailing. How would you do it in 2026?

1. How many emails should you send out to see if you are seeing results?
2. What signal should you optimize for? Reply or meeting booking?

Hey Reddit,

First time posting here. Someone told me Reddit actually has good people for this kind of thing, so figured I'd try it instead of the usual freelance sites where everyone claims to be an "expert."

Quick backstory so you understand where I'm coming from.

We hired someone a few months back for cold email. Paid them 3k for month one, then another 3k for month two. Two months, 6k total, zero leads, zero sales, nothing. Just a lot of "trust the process" while our list sat there doing nothing. So yeah, I'm a bit gun shy now, and that's exactly why this offer looks the way it does.

What we've got:

• A list of 500,000+ contacts, ready to hand over on day one
• An actual product/agency behind it, not some random offer (superiorinc.uk, UK incorporated)
• Zero interest in wasting your time or ours

What we need:

• A senior cold email person. Not someone who's done a few campaigns for a friend. Someone who's actually closed clients off cold outreach before.
• You bring your own sending infra, warm-up, deliverability setup. We give you the list and the offer, you handle the rest.

How we're paying, straight up:

• 3,000 USD for month one
• But it's not paid upfront like last time. First payment comes after 2 weeks, and only once we've seen actual guaranteed sales or leads come through
• After that, it's structured in intervals tied to results, not just time passing
• If it works and we like what we see, this turns into a permanent gig, not a one-off

I know that might sound harsh, but after getting burned once, we're just not willing to pay someone to "try" anymore. If you're actually good at this, getting paid based on results shouldn't scare you off. It should be the easy part.

If you know you can do this and you're not just hoping, DM me. Bring examples, past results, whatever shows you've actually done this before. If you're not experienced enough for cold email at this scale, please don't reach out, it just wastes both our time.

Seriously, thanks to anyone who read this whole thing. Fingers crossed this finds the right person.

Hi Guys. In freelance websites common job type is data entry and most of them consists of collecting individual clients Email Collection term. Sometimes it is very difficult to find them but they still have a valid email address which is not found on the internet. So please can anyone help me by providing advanced techniques. Thanks in advance. [QUESTION]

One of our SDRs got a reply to an outbound sequence that looked completely legitimate it referenced our actual email, used the prospect's real name, and asked to "review the attached proposal." The attachment was a credential harvesting page. The SDR clicked, entered their email login, and within hours the attacker was sending emails from their account to our entire prospect list.

Has anyone found a way to train sales and outbound teams specifically for this?

I’m curious about what’s actually working for you especially how you find prospects, what kind of messaging you use, and what response rates you’re seeing.

There’s a category of tool going around that finds businesses without websites, builds them a site, publishes it, and emails the owner — the whole loop, unsupervised. The marketing line is usually some version of “you’ve spent zero hours doing any of it.”

If you’re in the UK, two things about that are worth knowing before you buy one.

1. You are the sender. PECR liability sits with the person on whose behalf the email goes out, not the vendor. Automation isn’t a defence, and “I didn’t know what it sent” is worse than useless as one — it means you can’t evidence compliance either. Corporate subscribers get somewhat lighter treatment than individual ones, but sole traders and unincorporated partnerships are treated as individual subscribers, and that’s most of the trades these tools target. Getting that wrong at volume is exactly the fact pattern the ICO looks at.

2. Where did the photos come from? Several of these build the site from images scraped off the business’s own listing or social page. Those photographs belong to someone. Republishing them on a page you then try to sell is a copyright exposure, and it’s yours, not the vendor’s.

Then there’s the failure mode nobody markets: a site built from scraped data with nothing stopping the model inventing will confidently state services, hours or credentials that business doesn’t have. You’ve now sent a stranger a page that’s wrong about their own business, and you’re the one who sent it.

None of this makes cold outreach to businesses illegal. It’s legal and it works. But identify yourself, give a real address, honour opt-outs immediately, keep a record, and read what goes out before it goes out. The unsupervised version isn’t a shortcut, it’s a transfer of liability to you.

ICO’s direct marketing guidance covers all of it and it’s more readable than you’d expect.

I've started learning about email warm-up here on Reddit, and have read up on all the usual suspects: Warmy, Lemlist, etc.

What I don't understand is the process. My initial thinking was I'm supposed to use a service that will be sending warm-up emails for me (in the background to people I don't know). Then over time, as the domains mature, I'd step in and start sending emails of my own. Is this correct?

I'm not worried about lead lists or making sure the emails are valid; I've got that covered. I'm just not sure what the warm process should be.

Basically, I have a lot of contacts I work with, but many have the response of "nothing brewing right now, but I'll get you in next time". I want to offload those contacts and just have email check-in cycles occur so I don't have to waste time doing check-ins. I've got the domains ready; I just don't know the real process to warm them up.

Experts, please help!