Gs amusement trip advice
Good morning, I'll try to keep short and include all relevant details. My junior Girl Scouts voted to go to an amusement park with their cookie money. We can get discount tickets until May 28th. The girls would only have to pay for their own food which could be expensive, but it's a cashless amusement park. I prefer this to be a troop activity. I don't mind Tagalongs if they pay their own way.
I don't want to order tickets pay for them and then have the kids not use them/not show up. Do you think I should charge everyone a nominal fee towards food so that I don't basically buy tickets that go to waste? If tickets are $40, what do you think is reasonable charge? The Park is an hour and a half two hour drive from our location.
There are 12 kids in our troop and I'm asking for two other chaperones plus myself, which works for our Council. So my questions are:
How much do you think I should charge?
Should I return the money slash deposit when they show up and keep it in the case of no shows?
Do I reimburse chaperones for gas money?( I wasn't going to do that, but was going to pay for parking).
Anything else I didn't think of?
Edited to add: planning on an all-day trip from 8:00 a.m. to 8:00 p.m. the park doesn't allow you to bring a full-on picnic. They also only allow one closed bottle of water or one empty reusable water bottle.