Planning first Christmas event
Planning my first official event. For some background.
I’m a play writer that has been given the opportunity to have my plays performed at my church. We have roughly around 100 people (for sizing). This will be the first year where my play is the full focus of the night. No other performance just the play. I’m an all or nothing kind of person so I decorate the outdoors/gymnasium, the foyer, and the sanctuary. I’ve done that for the past two years and it was already a toll. I learned to delegate after my first year. Last year I worked with a team but the whole night was not my focus. Now it is. I now need to focus on but just everything that goes on in the play, but the decor, food, drinks, sermon, worship, fund raising, etc.
I need some advise on what I need to look out for, how to delegate, what to expect, and any other advise. Let me explain the evening.
The theme is magical winter wonderland.
Layout.
The gymnasium is separate from the building. Inside there and outside will be table and sitting arrangements for people to spend time while they wait to come inside/during intermission/after the production. There will be very small decorations on the table. Think candle with pinecones or flowers.
The foyer will be one directional. All doors will be blocked off (but in a way where we can escape fire) except for two. One that leads into the foyer and at the end of it another door that leads into the sanctuary. Inside will be more of a winter forest pathway.
In the sanctuary.
I’m still playing with the ideas due to me still refining the play.
Now I also want to incorporate themed drinks (must pay but usually around $5, our church is used to that) and small savoury and sweet treats (handed out).
I am also the director of the play. This means my main focus is on that.
The person I’ve used to help me plan the decor the past couple of times frankly needs a break from the plays. I know my ideas can be a bit demanding. My sister took up the role for that but she isn’t willing to try and see how she could make the vision work.
Any advice from anyone on how to go on with planning this night?
Aside from delegation and minimising. Trust me this is minimised. I am open to reworking ideas if we exhausted our options but I need to know that we have tried all that we can.