u/XVX109

PrimeTask keeps the task and its notes in one place. When you need supporting context from another notes app, connect the exact note to the relevant work on your PrimeFlow canvas.

In this example, the External App node is connected to a task, then opens the related Obsidian note straight away. You can also connect an External App node to projects, contacts, companies and notes.

It works both ways. Copy the PrimeTask deep link for the task, paste it into the external note, and one click takes you back to that exact task in PrimeTask.

Use the same approach with any app that supports deep linking.

External App nodes are available in PrimeTask Pro.

Need to walk someone through a project, plan or process without manually moving around the canvas?

With FlowMode, choose the nodes you want to cover, put them in order, and start a guided Journey. You can move through it step by step or let it play through the sequence automatically.

FlowMode is part of PrimeTask Pro.

What would you use a PrimeFlow Journey for: a client review, project handoff, planning session or something else?

Over the past few months, we’ve shared project databases, CRM, PrimeFlow, automatic time tracking and many of the features that now make up PrimeTask.

Now it’s all available in one place.

PrimeTask is live for macOS with a 14-day trial.

It’s built for freelancers, consultants, creators, founders and small businesses who want tasks, projects, databases, CRM, visual workflows, time tracking and automations in one connected, local-first desktop workspace.

Download PrimeTask:

https://primetask.app

Documentation:

https://www.primetask.app/docs

For everyone joining us today, we have a special launch offer: use code PBLAUNCH10 for 10% off until 31 July.

A Windows version is in active development.

If you give PrimeTask a try, we’d genuinely love to hear what you think.

With macOS 27 Golden Gate, Siri can now create tasks directly from the new chat experience.

In this 30-second demo, I ask Siri to create four tasks, and they appear in PrimeTask through our native Apple Reminders integration.

The integration is bidirectional, so tasks, due dates, priorities and completion status stay synced between PrimeTask and Apple Reminders. Create something with Siri, manage it in PrimeTask, then access or complete it again from your Mac, iPhone, iPad or Apple Watch.

PrimeTask connects directly through macOS. Nothing passes through our servers, making it a natural fit for Apple’s privacy-first approach.

https://www.primetask.app

https://www.primetask.app/docs/integrations/apple-reminders-integration

Problem: Productivity data gets locked inside cloud database tools you rent. Your tasks, client records, and project numbers sit on someone else's servers behind a monthly bill. PrimeTask gives every project a real database that lives locally on your Mac, stored as plain JSON files, so the data stays yours.

Compare: Closest to Notion and Airtable in what it does: custom fields, rollups, relational links. The difference is where the database lives and how you pay for it. Notion and Airtable keep your data on their servers and charge monthly per seat. PrimeTask keeps the files on your machine, works fully offline, and is a one time purchase. No cloud account for your data, no tracking, no seat pricing.

I'm one of the devs behind PrimeTask. We've been rethinking how project data should live inside the app.

Most database tools keep everything on their servers. You get the power, but your data sits somewhere you don't control, behind a login and a bill. We wanted that power without the rent.

So every project in PrimeTask now has its own database, built in.

You add custom fields for whatever you track, and those fields become your columns. Each tab shows the project from a different angle:

• the project itself
• every contact linked to it, each as a row
• every company, each as a row
• every task, each as a row

You edit each cell right there, like a spreadsheet.

Because the links go both ways, a contact you attach to a project shows that project on their side too. Same data, every angle, no double entry.

All of it sits on your disk as plain JSON. Works offline. Sync is optional. Your data lives only on your machine.

The idea is simple: database power shouldn't mean renting your own data.

Public release is planned for this summer. This is the last big piece going in before then.

Curious how people here feel about keeping structured project data local instead of in the cloud.

Pricing: One time purchase. Final price announced at stable release.

Links:

• Get notified at launch
• Project Database docs
• Roadmap
• Releases

Quick look at Automations in PrimeTask.

If your day is full of projects, client work, follow-ups and task updates, the small manual steps add up fast.

PrimeTask Automations can help you:

• start or stop timers automatically when work begins or ends
• assign the right person when a task moves forward
• trigger several actions from one status change
• start a focus session for high-priority work
• reduce missed follow-ups and manual project updates

Small rules. Less admin. More flow.

PrimeTask brings tasks, projects, clients, notes, focus tools and automations into one local-first desktop app.

Offline-first. Privacy-focused. One-time purchase.

For anyone new to PrimeTask, you can follow the launch here:

https://www.primetask.app/notify

It is a timer you never have to start.

Built for the days when work does not fit neatly into one clean task at a time.

Project tasks, client work, admin, planning, quick fixes, follow-ups, and all the small things that happen in between.

Instead of rebuilding your day from memory, you can review captured time and attach it to the right task.

Bonus: timestamped notes can become subtasks when you attach the time.

Coming in 0.6.6.

You asked for it, here it is.

Right-click a task in list view and pick Copy to Space. Works on a single task or a multi-selection up to 100 at once. Status and priority map automatically to the destination Space's own lists, so the copy lands clean and ready to build on.

CRM tasks stay CRM tasks. The original is never touched.

Coming in 0.6.5.

Now you can get things done without leaving project view.

Pick a task on the left, see the full detail panel on the right. No more bouncing between list and task view.

The divider is fully draggable so you can balance the layout however you like.

Bonus: project view now lets you hide the header completely. Shift + H gives you much more vertical screen real estate.

Enjoy. Coming in 0.6.5.

Here's a quick demo of PrimeTask Bring Your Own AI working with Claude through the local MCP server.

In the clip, I give Claude one instruction: I'm launching a Mac app in six weeks and need the project set up.

Claude builds out the full project structure inside PrimeTask. Tasks, descriptions, tags, subtasks, checklists, a reminder, and the timer kicked off on the first task once I say "start."

BYO AI docs: https://www.primetask.app/docs/integrations/bring-your-own-ai

Hey r/MacApps,

I'm one of the devs behind PrimeTask. The final beta ships soon, with stable release planned for this summer.

PrimeTask is a local-first productivity workspace for macOS. Tasks, projects, CRM, notes, visual planning, reminders, custom fields, file linking, Obsidian integration, and optional BYO AI. One app instead of five.

Your data lives on your machine as plain JSON files. Works offline. Sync is optional. AI is optional. One-time purchase, no subscription.

The idea: your work shouldn't live entirely inside tools you rent.

Problem: productivity work ends up scattered across task apps, project tools, CRM, notes, and cloud storage. Each one is a separate subscription, and your data lives on someone else's servers. PrimeTask brings the core workspace into one local-first desktop app, on your machine, in plain JSON. Works offline. Sync is optional. AI is optional.

Closest comparisons: ClickUp / Notion / Asana in scope, OmniFocus in philosophy. But desktop-first, local-first, and not a subscription.

What's new in the final beta:

• Bring Your Own AI: built-in MCP server with 100+ tools. Connect Claude Code, Cursor, LM Studio, Claude Desktop. Read/write controls, audit logging, sensitive-field filtering.
• Custom Fields: 14 types, bidirectional relationships, rollups, project budgeting (burn rate, ROI, runway). 8 templates included.
• File Sync + Collab: sync spaces through Dropbox, Google Drive, iCloud, OneDrive, Synology, or any folder. Optional AES-256 for shared spaces.
• Pipeline Boards: kanban wired to CRM. Drag a task across stages, the linked contact or company updates everywhere. Sales Pipeline and Client Lifecycle templates included.
• PrimeTask for Obsidian (private beta): two-way sync for status, priority, due date, progress, description. Promote tasks to notes or convert notes to tasks. Local-first, no cloud routing.
• LinkedIn Templates: reusable outreach with contact and company personalisation and reply tracking. AI agents can manage them via MCP.
• Quick Add Reminders: natural language, one line (remind:30m, remind:9am). Bell, native notifications, persistent toasts.
• Mermaid Diagrams in PrimeFlow: flowcharts, sequences, state machines, Gantt, class diagrams. Live editor, 13 templates, fullscreen viewer.
• Project Tasks Split View: draggable side-by-side list and detail pane.
• Docs: grew from 54 to 200+ articles, plus a replayable guided tour.

Pricing: one-time purchase. Final number announced at stable release.

Links:

• Website: https://www.primetask.app
• Notify list: https://www.primetask.app/notify
• Roadmap: https://www.primetask.app/roadmap
• Docs: https://www.primetask.app/docs

Thanks to everyone who gave feedback during beta.