For a long time, my “AI workflow” was basically a mess of saved prompts, bookmarks, notes, screenshots and random documents.

I kept finding useful ideas, but when I actually needed to get something done, I still had to search through everything again.

So I tried a different approach: instead of collecting more prompts, I started turning the useful ones into small repeatable workflows.

For example:

• SEO content research → outline → first draft → editing checklist
• Competitor research → data collection → comparison → summary
• Landing page copy → positioning → headline ideas → CTA variations
• Content repurposing → long-form article → short posts → video ideas
• Business planning → research → assumptions → structured plan

Eventually I organized the workflows I was actually using into around 20 practical playbooks.

The biggest thing I learned is that the prompt itself usually isn't the valuable part.

The useful part is knowing:

what information to give the AI, what order to do things in, what needs human judgment, and how to check the final output.

A brilliant prompt without a process around it often just creates another piece of text you still have to figure out what to do with.

I'm curious how other people here work.

Do you keep a library of prompts, or have you started building repeatable AI workflows for specific tasks?

And if you had to turn one AI task you do repeatedly into a step-by-step workflow, what would it be?

I keep hearing people say AI is streamlining operations, reducing overhead, and making teams more efficient, but I’m really want to know what that actually looks like in real small businesses day to day. Currently my team is spending most of their time handling same repeated worklfows like creating content, managing meetings, tasks etc.

Would love to hear real examples.

Every time I search this I get the same five "top 10" articles that are clearly written by the software companies themselves, ranking themselves #1. I want to hear from people who actually run events for a living.

We went through this exact search a few months back. Planning a mid-size hybrid conference, few hundred attendees, needed registration, check-in, an app, and analytics after, all without stitching together five separate tools. Budget wasn't unlimited either so the "enterprise" names everyone always mentions were kind of out.

We ended up trialing a handful Cvent, Whova, Bizzabo and finally landed on Eventify mostly because check-in, badge printing and the app were bundled without extra addon pricing, and the onboarding was less painful than expected. Still learning some of the deeper features but no regrets so far.

Curious what everyone else is using this year and if anyone switched recently. That's usually a more honest signal than "we've used X for 5 years and love it."

I've been in the market for a long time, and I've watched countless videos, posts, podcasts, reels, and other content around AI and automation.

And honestly, there's one thing I keep noticing:

Everyone is trying to ride the hype.

"Your business needs AI."

"You need to automate everything."

"AI is going to change your business."

But here's the thing:

You don't need AI or automation just because everyone on the internet is talking about it.

Let me help you with it, and you will be able to judge yourself that do you or your business really need it or not.

101s of automation need:

• Your team repeatedly does the same manual task every day (boring and time consuming)
• Employees spend hours copying information between tools (pain at the tips of finger)
• You're answering the same customer questions over and over (pain in the butt)
• Leads are coming in but follow-ups are inconsistent (pain in boss's head in this case you)
• Manually creating reports, summaries, proposals, or documents (Yawn 🥱)
• Monitoring things email, summaries, proposal, and what not (pain in the eyes)
• You have a process that is basically "when X happens, do A → B → C" (you better automate this to save time)

Those are much better signals

If a task is repetitive, predictable, rule-based, and eating up your team's time, that's where automation starts making sense.

Now the AI part, to be honest only use when you really need to use it, don't believe someone on internet, because they say "That your business needs AI"

101s of AI need:

• Only use AI as an addons into your business or product, where you need to analyse, decide, act on it, need a second brain, generate content fast, need to answer repetitive question.
• Analyze large amounts of information
• Make decisions based on data or context
• Generate content quickly
• Summarize information
• Answer repetitive questions
• Extract information from documents
• Act as a "second brain" for your team
• Handle tasks that require understanding language, context, or unstructured data

That's when AI starts making sense.

Otherwise, a simple automation, a better process, or even doing the task manually might be the better solution.

Don't be AI first, be business first.

And before automating something "Fix your damn flow".

If your existing process is messy, inefficient, or unclear, automating it will probably just help you do the wrong thing faster, because to automate something, you must know what and how to automate something in first place.

The order should be:

Fix your existing flow -> automate it -> Integrate AI where it actually adds value.

If you have a process in your business that feels repetitive, painful, slow, or unnecessarily manual, feel free to DM me.

Happy to discuss where automation could actually make sense, identify gaps in your workflow, and figure out whether you need automation, AI, or neither.

I am building an AI graphic designer that essentially converts text and image into complete, on-brand, fully editable designs like flyers, presentations and social media posts.

It meants to fight AI slop and help people create designs very fast without design knowledge, manual work or advance prompt skills.

Who do you think will find more benefit in a product like this? Should I focus on founders, small entrepreuners, or marketing teams/agencies that already use tools like Canva?

A bit about myself. I'm a former AI R&D manager at an AI agency. Using, discovering but also creating tools with AI was literally my job.

But all of a sudden I noticed the amount of tools we built. They were everywhere. HR, sales, marketing, Administration..

Maybe it was a bit much at our office, and in the meantime I have a solution, but I can not imagine there are'nt any other businesses with the same problem. Mostly it's just one (or 2) person(s) in the company who creates all these things.

Are you that person? How do you cope with all these tools, automations and other AI related stuff?

I currently run 6 operational micro ai saas products that generate a little over $20k in monthly recurring revenue.

I hardly wrote a single line of traditional code. i used ai to generate literally everything, from the database architecture to the user interface.

it wasn't magic on day one. i spent hours stuck in endless debugging loops and dealing with faulty ai code before i finally cracked the formula.

it basically comes down to three rules:

- keeping the idea aggressively minimalist (build a true mvp, not a platform).

- guiding the ai step-by-step instead of asking it to build the whole app at once.

- launching fast to get real user traction instead of perfecting features in secret.

lately, i've seen way too many non-technical founders give up at the very first ai bug or deployment error. or the worst, give up without push anything in marketing !!!!

it's a massive shame, because the technical barrier to entry has practically disappeared and the marketing is easy in 2026

because of this, i’m launching a skool community to share my exact method.

to be completely transparent: i will likely charge for the full course later down the road. it just makes sense given the specific prompt sequences, n8n workflows, and copy-and-paste templates i'll be sharing.

but right now, our main objective is simply to build together. working alone in a silent corner is the absolute fastest way to quit.

if you want to join a group of active creators and build or launch your own ai saas: drop a comment below or send me a dm, and i’ll send you the invite link.

I want to write a book based on my work experience but i never sit down and write properly.

I was thinking i could record everything as voice notes and use some AI tool to organize it into chapters and help me write from there.

Has anyone tried a workflow like this and what tools would i need?

So I've spent the last several years in Shopify and DTC support, working across a bunch of different stores and tools, mostly dropshipping and lean ecom brands where margin is tight and every dollar on tooling actually matters. I'm also building a support tool for Shopify now, which is part of why I'm asking. I've watched a lot of stores get talked into Gorgias, Zendesk, or similar and end up paying way more than they expected once volume actually shows up.

Two things I keep noticing:

The AI is still pretty basic. Most of these tools are good at answering "where's my order" and FAQs, and that's about it. The second it's a refund, a cancellation, an address change, or anything that actually touches the order, it stops and hands it to a human. So you're paying for "AI support" but still doing the actual support yourself for anything that matters.

The pricing is genuinely confusing. I've seen tools bill per resolution, per seat, per session whether or not it resolved anything, and a newer batch that caps you by SKU or product count, so your bill is tied to your catalog size instead of how much support you actually need. None of these map cleanly to what a dropshipping store actually cares about, which is ticket volume, full stop.

What I think a support tool should actually be able to do, and mostly isn't: change a shipping address on its own, process a refund or a cancellation once you approve it, hand off real escalations with context instead of just "customer is upset, good luck," and actually walk a customer through a return instead of just telling them to email you...

Ive seen tools like

ZipChat

Arbyn AI

Gorgias ( expensive)

Etc

So, what are you running right now, is it flat rate, per resolution, per seat, per session, or per SKU, and does it actually take any of these actions or does it just answer and dump the hard part back on you?

There are so many AI tools out there, but a lot feel more flashy and wrappers than genuinely useful.

What’s one AI tool or workflow you’re actually using in your business or startup right now? Could be for marketing, admin, content work or anything

A lot of companies seem to start with the tool first. They buy an AI platform, roll it out, and then try to figure out how their existing processes can fit around what the software is capable of doing.

But shouldn’t it be the opposite?

Every company has different workflows, approval processes, data, systems, and bottlenecks. That’s actually a big reason why we created RyanTech’s Custom AI Tools service. Instead of forcing a business to change the way it operates around an off-the-shelf AI product, we build AI around the way that specific business already works.

That could mean a custom internal app, an AI agent connected to company data, a dashboard, an internal search tool, automated document processing, reporting, or an entire workflow that removes repetitive steps behind the scenes.

The idea isn’t to build custom AI just for the sake of building something custom. Off-the-shelf tools still make sense for plenty of use cases. But when a company has a unique process or wants AI to actually work with its data and operations, sometimes the better answer is building the solution around the business instead of building the business around the solution.

Curious what others think. Would you rather adapt your workflow to the AI product, or have the AI built around your workflow?

I spend too much time every morning checking what needs a reply, what can wait, and who I forgot to follow up with. Filters are fine for newsletters and spam, but they don’t help much with client emails, meeting requests, or threads I need to come back to.

I need an email assistant that can sort emails, draft replies, remind me about follow ups, and help with the calendar. We’re a small team and I’m on a tight budget, so I’d prefer something that doesn’t charge extra every time I add a team member.

Hey all,

I'm looking for a white-label AI platform that I can offer to my own

clients under my own branding. What I have in mind is a single dashboard

that gives users access to multiple AI models, and ideally also has space

for things like courses, funnels, and AI tools built right in — all in

one place.

Basically I want to register with a provider, rebrand their system, and

resell it as my own product.

Has anyone here actually done this? Which providers let you white-label

and resell their AI dashboard, and which one would you say is the

best / most reliable option out there?

Appreciate any recommendations 🙏

We're a small team of ~12 paying for individual Claude and ChatGPT seats. Part of the problem is just cost, but mostly it's being able to collaborate together. One of our best people built up months of prompts and workflows in her own account, and when she left we had to rebuild all of it from memory.

So we tried the team-AI options. Buzz (from Block not the crypto one) is genuinely interesting but it's a whole separate workspace, basically a second Slack, and getting the team to actually live in another app didn't go well. Claude Tag was the easiest to start since it just sits in your Slack, but it's Claude-only and we ended up doing a lot of admin wiring ourselves to make it useful. We're still using this today, but uncomfortable about it. Viktor felt the most like an actual employee out of the box, though it's more "one very capable agent" than a workspace the whole team shapes so not sure it's the category of what we are looking for. Type (AI workspace not the story tool) is nice because we were able to use it in Slack or the dedicated work space, and it also seemed good for the less technical members on the team.

Curious what everyone else is doing. Is everyone on Team Claude plans?

Hey everyone,

I'm looking for an AI tool that can turn a text prompt or an image/screenshot into an editable digital interface/prototype (think Stitch) — but I need it to be 100% European: founded, owned, and headquartered in the EU (or at least fully independent from US/non-EU parent companies). Open source is also totally fine.

So far I've looked into:

• Uizard — Danish roots, but acquired by Miro (which is co-headquartered in the US)
• Framer — Dutch, independent, great AI website builder, but it's more for websites than app/product prototypes

Does anyone know of a tool that:

• is genuinely EU-founded and EU-owned (not just "has an EU office"), or a solid open-source project
• lets you type a prompt or upload an image and get a real, editable prototype/UI out of it
• ideally works for app/product UIs, not just marketing websites

Bonus points if it's GDPR-first/privacy-focused by design.

Also fine if it's not a perfect 100% match — happy to hear about whatever comes closest to being truly European or fully open source. Thanks in advance!

I've been building and testing this for months and finally packaged it up for others for who might be facing the same problem as me.

The problem I kept running into:

Every time I needed an animated/explainer video — for a product, a YouTube video, a training module. I had two options: spend hours or even days creating the whiteboard animation, pay a freelancer $100-$500+ and wait weeks. None of these felt right for anyone producing content at any kind of volume.

What I built:

VideoSpree is a Windows executable that runs locally. I paste a script, hit Generate, and it automatically:

Analyses each sentence for meaning and matches contextually relevant whiteboard visuals to each scene.

Generates and syncs captions frame across the whole video.

Lays down a voiceover, with options including voice cloning if you want to use your own voice, kokoro local inference, or via ElevenLabs.

Outputs a .fcpxml timeline file I open in DaVinci Resolve (free) to render the final video.

The whole pipeline runs on my own machine using my own API keys.

The actual cost per video:

~$0.2–$0.3 in API costs per 5 minute video, billed directly by the providers. That's it. No subscription, no per-video platform markup. If you're producing 50 videos a month, the difference between that and a cloud tool adds up to hundreds of dollars saved every month.

Who can use it:

Marketers creating ad explainers and social content at scale, educators turning lesson notes into animated videos, YouTube creators who want to publish more without spending more time editing, and agencies who need a fast internal production pipeline without headcount.

Video Quality: To be honest the quality is decent but not at par with animated videos created with professional softwares like premier pro, etcetera. However it is working for me since I have automated my YouTube content flow without any problems. Also I am improving the software by the day so feedback will greatly help.

Happy to answer any questions in the comments. If you want to see the product page, please leave a comment and I will DM you. Feedback (whether positive or negative) is most welcome.

I’m building Meerlume - you describe your business, and it creates a chatbot you can deploy to Telegram or WhatsApp.

Unlike most chatbot tools, it’s not a config-heavy drag-and-drop builder with lots of manual setup. AI is used only to create and edit the bot setup. Once deployed, the bot runs deterministically, which makes it more reliable and low-cost.

Telegram deployment is already automated and takes less than a minute. WhatsApp deployment is manual for now, but we’re working on automating that too.

It also supports human handoff, so you can jump into the chat anytime, and booking bots can check available slots and fill your calendar automatically.

The preview is free, no sign-in required, and you can create a bot and make up to 3 edits.

Would love feedback - does this sound useful, and what features would matter most for your business?

Hey everyone,

I run a small D2C kitchenware brand, and I feel like I am completely drowning in dashboards right now. I have analytics tools telling me all sorts of data, but honestly, I just don't have the time to sit there and execute the fixes.

Everyone talks about using AI for writing product descriptions or generating ad creatives, but that’s not my bottleneck. I mostly have hard time figuring out what to do after understand the data.

Is anyone else feeling this dashboard fatigue? What are the most annoying, manual, multi-platform tasks you guys deal with on a weekly basis? Has anyone found an AI tool that actually acts like an operator?