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u/arpixaa — 5 hours ago
u/arpixaa
r/Upwork r/u_arpixaa r/SaaSSolopreneurs r/creativesmallbusiness r/Freelancers r/startupaccelerator r/SaaS r/marketingagency r/SaaSSales r/AgencyGrowthHacks r/projectmanagers
My SaaS is finally earning some revenue 😭😭
Finally hit $250 MRR and I’m still processing it honestly.
I created a project management tool for agencies. I have 12 paying customers right now. Plus a whole lot of free users still checking things out. Total MRR $263. Not life-changing, but for someone who had $0 a few weeks ago, this feels huge.
And so I think that's the part nobody talks about, honestly. So here is how I actually got those 12 people.
I didn’t run ads.
I joined Slack communities and Discord servers where agency owners hang out and DMed them. One by one, some replied, some even attempted.
Most people just left me on “read.” Some did it and ghosted after day 2.
But some of them remained. And the ones that stuck were my best users, because they talk to me! They tell me what is broken, what is missing, what they would like it to do. That’s worth more than any analytics tool.
The free plan really helped me more than I expected. That’s where a lot of people start and they get comfortable and then upgrade when they reach the limits. Basically it’s a long demo.
But it took me months to build features before I had one user. I kept thinking to myself, “one more feature, then I’ll launch. That was fear in the form of productivity.263/mo is no big thing. I’m not going to sit here and pretend I figured out some magic code. A large portion of that is hosting costs. I can't give anything on this number.
What I learned from $0 to $263 is that the first dollar from a stranger is the hardest dollar you'll ever make. And then everything seems possible.
My biggest problem at the moment is what happens after manual outreach. Cold DMs got me to 12, not going to get me to 100. If you've experienced this phase, what really worked for you to get from ~10 to 50+ users?
u/arpixaa — 1 day ago
How do small agencies keep client work and internal operations organized?
Every time I meet an agency owner and talk to them about their work flow, it sounds like they're juggling two completely different businesses.
On one side they are dealing with Clients, Feedback, Revisions, Invoices, Deadlines
And On the other side their Team management, Project tracking, Internal tasks, File organization, Reporting etc .
And somehow they're keeping both running at the same time.
So I'm curious know more.
If you run or work at a small agency, what's your actual setup?
Are you using dedicated software for everything?
Or is it mostly a combination of WhatsApp, Google Drive, spreadsheets, Notion, ClickUp, etc.?
What's working well?
And what's still a complete headache?
I'd love to hear how people are handling this in the real world
u/arpixaa — 16 days ago
How the hell are small agencies managing both : clients opration and internal operations?
Every time I talk to agency owners, it sounds like they're juggling two completely different businesses.
On one side there are Clients, Feedback, Revisions, Invoices, Deadlines.On the other side their Team management , Project tracking, Internal tasks , File organization, Reporting etc.
And somehow they're keeping both running at the same time.
So I'm curious to know so much about it like
If you run or work at a small agency, what's your actual setup?
Are you using dedicated software for everything?
Or is it mostly a combination of WhatsApp, Google Drive, spreadsheets, Notion, ClickUp, etc.?
What's working well?
And what's still a complete headache?
I'd love to hear how people are handling this in the real world
u/arpixaa — 16 days ago
How the hell are small creative teams keeping everything organized?
Every time I watch a YouTube video about project management, it's some agency with 20 people using 15 different tools.
Meanwhile most creative teams I know are like
Google Drive, WhatsApp, Random folders, and most commonly "final_v2_final_FINAL.mp4"
And somehow they're still shipping work.
So I'm curious:
If you're part of a small creative team (editors, designers, creators, agencies), what's your actual workflow?
How do you handle the revisions, client feedback, assets, invoices, version control etc wiithout turning everything into a mess?
What's the simplest system you've found that actually works?
u/arpixaa — 17 days ago
Most freelance editors think they’re underpaid but A lot of them are just under‑systemized
I used to think I was underpaid as a freelance video editor.
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Looking back, I was mostly just under-systemized.
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Here’s what it usually looked like for me:
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I’d deliver the final file.
Client would say, “Looks great, just one tiny tweak.”
Then suddenly my brain was juggling 10 things:
Is this version 5 or 6?
Which Drive link did I send last?
Is the invoice sent or just drafted?
​
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By the time the project actually closed,
I had spent more time managing the mess
than actually editing.
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For a long time, I didn’t even question it.
But later I realised:
If you don’t design a system around your creative work,
your creativity will always feel underpaid
no matter how high you raise your rates.
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If you’re freelancing right now, try this for just one week:
Track two numbers for every project:
Hours inside your editor
Hours outside, in pure chaos (like chasing files, links, messages, invoices)
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Those hours hurt the most.
But once you see them clearly,
you can’t unsee how much they’re costing you.
Has anyone else tried tracking this?
Did it change how you charge or how you work?
u/arpixaa — 17 days ago