Guest opened refund case over heated pool even though records show it was heated and they used it
Hi everyone,
I’m looking for feedback from other Airbnb hosts who have dealt with a guest opening a refund request/case after checkout.
I recently had a guest stay at my property with a heated pool. Before arrival, the guest asked if the pool could be preheated so their family could swim when they arrived. I confirmed through Airbnb messages that I would set the pool to 80°F.
The pool system records the full temperature history, and the records show the pool was preheated for their arrival and stayed above the agreed 80°F during the stay. It was around 82°F and later I increased it to 85°F at no additional charge after the guest said it felt cold.
My listing states pool heating is normally an additional $50/day, but I included it as a courtesy for this reservation.
Now the guest has opened a refund request claiming the pool was unusable/not heated properly. I declined the refund and explained that I have the pool temperature records, Airbnb message history, and listing disclosure to support my side.
After the refund claim, I also reviewed the disclosed exterior security camera footage. The footage clearly shows the guests using/swimming in the pool during the stay, which makes the “unusable” claim confusing.
So I have both the pool temperature records from the system and exterior footage showing the pool area was used.
I’m trying to keep everything factual and documented through Airbnb, but this is frustrating because the amenity was provided, the heating was included for free, the temperature was above the agreed amount, and the pool appears to have been used.
Although, I was unable to upload any documents/photos when I did my reply in the resolution center.
A few questions for experienced hosts:
- How does Airbnb usually handle refund requests like this when the host has objective system records showing the amenity was provided?
- Can the guest still leave a review after opening a refund case?
- If they leave a negative review claiming the pool was not heated/unusable, but I have records showing it was heated above the agreed temperature and footage showing the pool was used, is that something Airbnb may remove?
- Should I proactively send the guest the heating chart in the Airbnb thread, or just wait for Airbnb Support to ask for it?
I’m not looking to argue with the guest. I just want to understand how Airbnb usually handles this and whether a clearly inaccurate review can be removed if the guest leaves one & the chances of me winning as I’ve heard Airbnb has been shit lately.
Appreciate any advice from hosts who have dealt with similar refund/review situations.
By the way, I am a super host, top 5%, all 5 star reviews.
Not sure if that matters.