r/Office365

Scenario:

I have a shared Entra-joined and Intune managed device where I would like for it to prompt for MFA (Microsoft Authenticator) during the Web sign-in authentication method.

Is this possible?

I have a CA policy that requires authentication strength for all cloud apps, but for the life of me I can’t get it to work with Web sign-in. WHfB is not an option since this device could be used by more than 10 people.

Any help is appreciated!

Most of the time I use Microsoft Office programs, yet I always have to deal with PDF files. Word allows editing some PDF files, but sometimes I need additional tools for merging, converting or organizing documents. I've used several solutions before and now use PDFaid for that purpose, but I am interested to know what you use. Do you use only Microsoft tools, Adobe or some other PDF program?

Hey!

I am trying to make my Microsoft 365 workflow more sustainable, especially around Outlook, Microsoft To Do and general information capture.
At work I use Outlook as my main inbox and Microsoft To Do for tasks. Like many people, I get a mix of actual tasks, emails that need a reply, things I should read, useful links, meeting follow ups, reference material and general information. I want a system that helps me stay on top of this without spending too much time maintaining the system itself.

What I struggle with is the boundary between different kinds of items. Some emails are real tasks. Some are just information. Some are useful references that I might need later. Some are interesting articles or reports that I want to read, but not urgently. If everything stays in the inbox, it becomes messy. If I create too many folders, categories or lists, the system becomes too much work.

I am curious how people use Microsoft 365 in a practical, low maintenance way. How do you decide what stays in the inbox, what gets flagged, what becomes a Microsoft To Do task, what goes into folders, what gets categorized, and what gets stored somewhere else such as OneNote or SharePoint? Do Outlook rules, categories, Quick Steps, flagged emails, search folders or Power Automate actually help in practice, or do they tend to create more complexity?
I am especially interested in systems that work over time, not just setups that look neat on day one. I want something simple enough to maintain during busy weeks, but structured enough that important tasks, follow ups and useful reference material do not disappear.

One specific use case is that I sometimes send myself work relevant links or notes from outside work, and I want them to enter my work system without turning my inbox into a read later pile.

Hey,

Sharedmailboxes can be managed via Outlook app obviously but does anyone of any way for regular users to manage the sharedmailboxes they own via one of the Azure/MS portals?

The EAC portal can be accessed by users without Exchange roles to manage distro list + mail-enabled security. Myaccount MS site can be used to manage Azure security + MS365 groups. But, can't seem to find a centralized location for all or Sharedmailbox itself. Any thoughts would be appreciated :)

Hi. Not sure if this is the right sub but I’m panicking a little so please direct me to the right sub if this isn’t it. I also posted on r/WindowsHelp but it’s awaiting mod’s approval.

My personal Microsoft account got hacked and my recovery email was changed to one I don’t recognise. I also received a text from Microsoft that my phone number was also removed.

I submitted the account recovery request form as instructed, but it said the information I gave is too little. I don’t know what else to add or how I can contact Microsoft anymore. I tried the AI tool in the website but it didn’t help me.

The account is used for my log-in into Windows on my laptop and it’s also my personal email for Google mail.

Anyone has any idea what else I can do? I’m at a loss right now and would appreciate any help. Thank you in advance.

Do let me know if other information is required if it can better help my issue.

One thing we've noticed is that many organizations are excited to roll out Microsoft Copilot but skip reviewing their Microsoft 365 permissions first. Since Copilot works within the permissions users already have, we've found it's a good opportunity to clean up access before enabling AI.

Things like:

• SharePoint permissions
• Teams access
• Sensitive HR or finance files
• DLP and Purview policies
• Conditional Access and MFA

We've seen that governance often has a bigger impact on a successful rollout than the AI itself.

Curious how everyone else approached it. Did you review permissions before enabling Copilot, or did governance come afterward? Any lessons learned?

They keep changing it, old methods don't work, and I can't change subscriptions at the enterprise level. Is there a Chrome, Edge or Firefox plugin that removes it if MS won't let me?

does any one know how to create office basic collaboration and what steps needed to grant this licence

I have a subscription to Office 365, right now i have 2 users for my laptop, one for personal work and one for entertainment.

I have user A and B on the same laptop, both have to share same office account. Right now works with both having each one syncing onedrive to different folders, my question is if i am able to sync to a common folder on my laptop so even without internet i will have the last version available whatever user i choose to login

For folder i mean i have C/userA/Onedrive C/userB/Onedrive

I want something like unified for both local users/accounts on the pc C/Onedrive

Hi there,

for the past month i noticed that my messages/emails are disappearing in Outlook. It doesnt matter what software / device I use. It all pretty much goes as follows:

I receive a popup (notification) that ive received the email. Once I click it I can load it - if its on PC it will open the email up for me. If its on phone its the same.

Once I try to reply it shows an error - all devices. Also the emails disappear and are nowhere to be found.

We have checked with IT for being hacked, for any leaks - tehre is pretty much nothing. There are no rules and everything seems to work perfectly. Only some of the emails disappear and it doesnt matter if its inside or outside the company. Its pretty random to track down even, id say 80% of the stuff that disappears is from outside our company.

Have anyone ever found a fix for this issue? Ive seen all the forums, we just might create a complete MS profile from ground up to save us the time we spent on trying to figure out whats wrong.

Ive tried everything, uninstalling app from iPhone, using only web browser Outlook and it still does the same over and over. Yeah sometimes I catch the email so message the company again and they send it to my personal one, but a lot of times I miss the notification and there is no chance i receive the email or even see it with my own eyes.

Thanks!

I have a client that has a contract with a local government that worked on a project together. The project is completed and now the government is asking them to delete all emails and SharePoint files related to the project. There are over 100,000 emails and SharePoint files that are found using a content search that I performed yesterday. I attempted to use the built-in E discovery tools, but that is limited to 10 items per mailbox and is not practical at this scale. I also attempted to use priority cleanup tool from Microsoft and that also has been extremely slow and I haven’t been able to delete more than a couple hundred items at a time. Does anyone know of a third-party tool that could assist with this deletion project? Priority v2 is coming by the end of the year Microsoft states and that’s supposed to help, but I need something before then.

Why can't I save my exel document offline? I can only save online, I can only open it from online. I tryed exporting in different formats and when I check the folder where I saved it, It's not there. Can someone advise, Please.

Trying to stay calm.

Yesterday I uninstalled one drive from my PC by right clicking the fine and selecting ‘uninstall’, as I didn’t realise it was installed and don’t want any piece of it.
Today I realised the file was still in my folders, so I manually deleted it… and it took pretty much all my files including game save files & photos with it. When I try to access click files while searching them from my pc file directory I’m given the “windows cannot access these files”

I log in to one drive and check my recycle bin, nothing there. Great. Nothing in my files either. I gain a subscription purely to try and use the ‘restore your onedrive’ method. Well onedrive somehow hasn’t detected ANY changes in the past 30 days, so there’s nothing to restore to apparently.

So is that it? Everything’s gone because of this program I didn’t even realise was running in the background? If so, does anyone have advice on how to clean these now corrupted ‘inaccessible’ files from my PC that are still searchable in the directory?

I have business standard and want to try out faq widget for SharePoint. I know I need a license for copilot but I’m not sure which one?

I’m building an Excel Online workbook in Microsoft Teams that uses an Office Script to complete preventive maintenance (PM) records.
Current workflow:
User completes a PM on a “PM Completion” sheet.
Office Script appends a new row to a “PM History” sheet.
The script also creates a Repair Log entry if any checklist item is marked as an issue.
Everything works correctly while the PM History sheet is unprotected.
If I protect the PM History sheet (to prevent users from editing historical records), the Office Script fails when it tries to append the new row.
My goal is to keep PM History as a read-only audit log while still allowing the Office Script to write new records.
My questions are:
Is this an expected limitation of Office Scripts with protected worksheets?
Is there a recommended pattern for this?
Temporarily unprotect and re-protect in the script?
Store data on another sheet and copy it?
Leave history unprotected and rely on workbook permissions?
How are people building protected audit logs in Excel Online/Teams with Office Scripts?
I’d appreciate hearing how others have solved this.

We are in a mixed OS environment and I have one user on a mac that is having issues with email in the mail app. Emails after June 11 would not load. We deleted the account and added it again and it is now attempting to load emails for the last 24 hours. A quick search found this string (https://www.reddit.com/r/sysadmin/s/yZlMToosGa) so I moved him to outlook which loaded the emails immediately. He does not like outlook so I wanted to know if anyone has had any suggestions on getting O365 to work on the mail app?

Durante los últimos días he detectado que Outlook Classic se está congelando de manera recurrente en varios de nuestros usuarios.

El comportamiento es similar en todos los casos: Outlook deja de responder durante unos segundos, vuelve a funcionar y, después del siguiente clic o interacción, se congela nuevamente.

El problema se presenta tanto en equipos locales como en entornos de Escritorio Remoto (RDS).

Ya revisé el estado de los servicios de Microsoft y busqué reportes similares en sus foros, pero no encontré ninguna incidencia activa ni información concluyente. Sin embargo, por la cantidad de entornos afectados, parece poco probable que se trate de una simple coincidencia.

¿Alguien más está experimentando este problema con Outlook Classic? En caso afirmativo, ¿han logrado identificar la causa o encontrar alguna solución temporal o definitiva?

Tengo un ticket abierto con Microsoft, pero como ya es de sus conocimiento, no resuelven nada!!!